Job Vacancy Notice

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State of Texas Application for Employment (Word 97 document)
Supplemental Data Sheet (Word 97 document)
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Division:

 

Administrative Services

Position Title:

 

Manager, Accounting and Grants

Work Location:

 

1201 Brazos - Austin, TX 78701

Working Hours:

 

M-F 8-5

Salary Group:

 

B-21/B-23

Classification No.

 

1020/1022

Job Posting No.

 

FY13-016

Monthly Salary:

 

$4,500 - $5,000/ Month

Deadline for Accepting Applications

 

Open Until Filled; Applications accepted until job offer is made.

Date Job Available:

 

Open Until Filled

Mailing Address:

 

P.O. Box 12927, Austin, TX 78711

In-Person Contact:

 

Human Resources Office, 1201 Brazos, Rm. 319

 

 

Lorenzo de Zavala State Archives & Library Building

Telephone Number:

 

(512) 463-5474

Supplemental Data Form (Word 97 document)
Applicant must submit an additional supplemental data sheet from the Texas State Library in order to be considered for the position.

OVERVIEW

Performs advanced supervisory, grant monitoring, and accounting work. Work involves preparing and/or supervising the preparation of financial analyses and reports; establishing, maintaining, and/or supervising accounting and grant systems, procedures, and controls; monitoring agency and divisional budgets; and assisting executive staff in the preparation and submission of agency budget requests. Serves as the backup for agency’s Chief Fiscal Officer. Responsible for oversight of all fiscal activities for agency relating to budgets, account­ing, and the grant administration. Supervises professional, technical and clerical staff performing grant, accounting and budget activities. Works under general direction with significant latitude for the use of initiative and independent judgment.

JOB RESPONSIBILITIES

Performs or coordinates various fiscal functions to include grants management, accounting, and budgeting, as well as the processing and approval of claims, handling of cash receipts and disbursements, and preparation of financial and grant-related reports.
Monitors the agency’s budget and prepares or assists in the preparation of all budget-related documents and reports.
Oversees and assists in the preparation of periodic financial and grant-related reports.
Supervises and directs the work of staff in the Accounting and Grants Section in the Administrative Services Division.
Recommends and monitors agency policies regarding the use of operating funds and grant procedures.
Determines reliability of agency accounting records & ensures proper accounting of all financial assets.
Develops methods for the control of cash receipts, deposits, and disbursements; ensures the documentation of claims for payment.
Oversees and assists in the preparation and review of contracts between agency and sub-grant recipients.
Oversees and assists in the compilation of data and information for the annual financial report.
Manages the fiscal administration of grants awarded by agency programs.
Interprets and explains fiscal and administrative policies and procedures to public officials, auditors, librarians, and other interested parties.
Serves as the agency Security Coordinator for Comptroller systems.
Serves as the backup for agency’s Chief Fiscal Officer.
Attends work regularly in accordance with agency leave and attendance policies.
Complies with all applicable agency policies and procedures including safety and standards of conduct.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Bachelor's degree with major in accounting, finance, business, management, or related field.  Two years of increasingly complex and responsible state agency accounting and grant management experience relevant to job assignments can be substituted for one year of education, up to a maximum of 4 years of education.
Three years experience in high-level accounting work, including general ledger, accounts receivable, accounts payable, budgeting, and reporting.
Three years experience using State of Texas Uniform Statewide Accounting System (USAS).
Two years experience in preparing, developing and/or monitoring budgets for a state agency or other large governmental entity.
Two years experience using spreadsheets and databases to analyze financial data.
Experience in a supervisory or team leader role.
Experience managing federal or state grants.
Experience in general auditing.

Knowledge of generally accepted accounting principles.
Knowledge of the Uniform Grant Management Standards (UGMS) and ability to effectively translate requirements to sub-grantees.
Ability to interpret laws and regulations and to implement processes to ensure agency is in compliance.
Ability to organize information and provide clear audit trails for documentation.
Ability to analyze data, formulate conclusions, recommend solutions, write reports, and communicate effectively, both orally and in writing.
Ability to manage personal and delegated workloads in order to meet established deadlines.
Ability to perform assigned tasks with minimal supervision.
Ability to effectively manage a work group.
Ability to maintain effective working relationships at all levels of an organization and have a customer-service orientation.
Ability to maintain confidentiality and security of information.

PREFERRED QUALIFICATIONS

Two or more years experience as a supervisor.
Experience setting up budgets and managing financial records at the index level in USAS.
Experience auditing federal grant awards and payments.
Experience in the preparation of a comprehensive annual financial report for a state agency.
Experience as Security Coordinator at state agency for USAS.
Bachelor's degree in accounting, or additional education above the Bachelor's level.
College coursework or experience in governmental or fund accounting.
Licensed as a Certified Public Accountant, or working toward this.

OTHER REQUIREMENTS

Submit complete college transcript.
Submit writing samples.
Criminal history check required.
Ability to work outside the 40-hour workweek.

SUPERVISION

Reports to the Director, Administrative Services. Supervises staff of five.

 

Page last modified: February 27, 2013