Job Vacancy Notice

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State of Texas Application for Employment (Word 97 document)
Supplemental Data Sheet (Word 97 document)
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Division:

 

Administrative Services

Position Title:

 

Accounts Payable Accountant

Work Location:

 

1201 Brazos - Austin, TX 78701

Working Hours:

 

M-F 8-5

Salary Group:

 

B-15

Classification No.

 

1014

Job Posting No.

 

FY14-009

Monthly Salary:

 

$2,695 - $3,422/ Month

Deadline for Accepting Applications

 

1st review date 03/04/2014; Applications accepted until job offer is made.

Date Job Available:

 

Immediately

Mailing Address:

 

P.O. Box 12927, Austin, TX 78711

In-Person Contact:

 

Human Resources Office, 1201 Brazos, Rm. 413

 

 

Lorenzo de Zavala State Archives & Library Building

Telephone Number:

 

(512) 463-5474

Supplemental Data Form (Word 97 document)
Applicant must submit an additional supplemental data sheet from the Texas State Library in order to be considered for the position.

JOB SUMMARY

Perform routine accounting work. Work involves processing agency invoices, receiving reports, encumbrances, payment vouchers, and other documents in preparation of payment for agency goods and services.  Coordinate with internal purchasing staff, divisional purchasing liaisons, and external vendors to resolve disputed invoices.  Serve as the backup to the travel accountant and assists with other accounting tasks.  This position works under moderate supervision, using specific procedures and guidelines to complete work assignments, with limited latitude for the use of initiative and exercising independent judgment.

 

ESSENTIAL FUNCTIONS

Process mail and other incoming documents.
Match vendor invoices with purchase and receiving documents.
Process invoices, receiving reports, and other related documents to reconcile payments to purchase orders.
Work with purchasing liaisons and vendors to research and resolve invoice discrepancies.
Create payment vouchers and enter data in the Uniform Statewide Accounting System (USAS).
Record payment data and distribute payments.
Create expenditure transfer documents and enter data in USAS.
Enter and maintain encumbrance data in USAS.
Create and maintain vendor information in the Texas Identification Number System (TINS).
Distribute monthly employee payroll.
Serve as records retention liaison for department.
Serve as backup to Travel Accountant. Serve as backup to Grants Accountant. Maintain accounting files.
Attend work regularly in accordance with agency leave and attendance policies.
Comply with all applicable agency policies and procedures including safety and standards of conduct.
Perform other duties as assigned.

MINIMUM QUALIFICATIONS

15 hours college coursework in Accounting, Finance, or related field

OR Graduation from high school/GED with two years accounting work experience.

AND

Two years accounting work experience processing payments.
Two years work experience using an automated data entry system.
Two years work experience using a personal computer, adding machine, and related office equipment.
Two years work experience creating and maintaining spreadsheets on a personal computer.

Knowledge of generally accepted accounting principles.
Ability to work accurately with numerical data.
Ability to follow written and oral instructions.
Ability to communicate effectively orally and in writing.
Ability to work under pressure and meet deadlines.
Ability to plan and manage own work.
Ability to maintain confidentiality and security of information.
Ability to maintain effective working relationships and have a customer-service orientation.

PREFERRED QUALIFICATIONS

Bachelor’s Degree in accounting, finance, or related field.
State of Texas Uniform Statewide Accounting System (USAS) experience.
Experience with State of Texas Travel policies and procedures.
Experience using a database accounting system.
Experience with Records Retention

OTHER REQUIREMENTS

College transcript required if claiming college credit (at time of application)
Mathematical computation test (at time of interview)
Criminal history check (if offered position)

SUPERVISION

Reports to the Accounting and Grants Manager; works daily with Chief Accountant who serves as Team Lead.

 

Page last modified: February 21, 2014