Job Vacancy Notice


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Division:

 

Archives & Information Service

Position Title:

 

Administrative Assistant

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Work Location:

 

1201 Brazos - Austin, TX 78711

Working Hours:

 

M-F 8-5

Salary Group:

 

A-15

Classification No.

 

0156/Admin Assistant IV

Job Posting No.

  00003384

Monthly Salary:

 

$3,050  - $3,450 /Month

Date Job Available:

 

November 15, 2018

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00003384&tz=G...

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Military Crosswalk Information - Veterans, Reservist or Guardsman with an MOS or additional duties that fall in the fields of: Army -

92A - Automated Logistical Specialist; Navy -SN Seaman; Coast Guard - 360 Yeoman; Marine - 0111 Administrative Specialist; Air Force - 3A1X1 - Administration, or other related fields pertaining to the minimum experience requirement may meet the minimum qualifications for this position.

SUMMARY

The Administrative Assistant performs advanced (senior level) administrative support for the Archives and Information Services Division. The Assistant disseminates information regarding division policies and procedures as appropriate to employees and the public. Maintains filing systems of both paper and electronic records. Works closely with Purchasing and Accounting Staff to coordinate acquisition of materials and equipment. The ability to provide excellent customer service in a high volume office and the ability to multi-task are essential elements of this position. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL TASKS

Performs all administrative and clerical functions of the division
Serves as the Purchasing Liaison for the division, coordinating the use of designated state and federal funds
Serves as the Records Coordinator for the division
Answers high volume telephone and electronic mail and refers or responds appropriately
Assists with special projects as assigned by the Division Director
Performs other duties as assigned.
Attends work regularly in accordance with agency leave and attendance policies
Complies with all applicable agency policies and procedures including safety and standards of conduct

NON-ESSENTIAL TASKS

None

MINIMUM QUALIFICATIONS

Two years college level coursework or High School and three years of progressively responsible Administrative Assistant work
Three years office clerical experience
Three years public contact experience
One year experience working with automated systems including data entry
Poise and appearance to tactfully deal with the public
Knowledge of business English, composition, and spelling
Knowledge of office practices and administrative procedures
Ability to plan and arrange own work in order to meet mandatory deadlines
Ability to process multiple assignments simultaneously
Ability to move boxes weighing up to 35 lbs

PREFERRED QUALIFICATIONS

Experience explaining rules, regulations, policies, or procedures to the public
College courses in computer science, human resources, English, or related fields
Experience using Microsoft Office Suite, including Word, Excel and Access
Experience using Web editing software such as HTML or Drupal
Experience creating online forms
Experience creating/maintaining databases and spreadsheets
Experience with state purchasing rules and regulations
Experience with CAPPS
Experience maintaining office files
Experience following records retention and disposition schedules

OTHER REQUIREMENTS & INFORMATION

College transcripts required
The successful candidate must pass a criminal history check
Texas State Purchasing training must have been completed or taken within the first 6 months of employment

SUPERVISION

Reports to the Director, Archives and Information Services
No supervisory responsibility

Page last modified: October 23, 2018