Job Vacancy Notice


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Division:

 

Library Development & Networking

Position Title:

 

Administrative Assistant

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Work Location:

 

1201 Brazos - Austin, TX 78711

Working Hours:

 

M-F 8-5

Salary Group:

 

A-11

Classification No.

 

0152/Administrative Assistant

Job Posting No.

  00001609

Monthly Salary:

 

$2,333  - $2,666 /Month

Date Job Available:

 

March 1, 2018

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section:  https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00001609&tz=G...

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

 

Military Crosswalk Information - Veterans, Reservist or Guardsman with an MOS or additional duties that fall in the fields of: Army -
92A - Automated Logistial Specialisst; Navy -SN Seaman; Coast Guard - 360 Yeoman; Marine - 0111 Administrative Specialist; Air Force - 3A1X1 - Administration, or other related fields pertaining to the minimum experience requirement may meet the minimum qualifications for this position.

 

Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Inform...

SUMMARY

Performs routine (journey-level) administrative support work. The Administrative Assistant provides a broad range of administrative support services for the Library Development/Networking Division and its programs. The position supports the Resource Sharing workgroup, the Office Services Coordinator and assists the other division program managers with a variety of projects. The position requires the ability to manage multiple projects, meet tight deadlines, maintain a high level of accuracy and customer service, and demonstrate effective organizational skills. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

Provides administrative support for the Library Development and Networking Divisi.
Assists the Resource Sharing workgroup with the TexShare and TexQuest programs.
Assists division program managers with program management.
Assists LDN staff with travel arrangements and reimbursements.
Maintains division files, and assists with division records management.Assists Office Services Coordinator with routine purchasing
paperwork.
Attends work regularly in accordance with agency leave and attendance policies.
Complies with all applicable agency policies and procedures, including safety and standards of conduct.

NON-ESSENTIAL FUNCTIONS

Perform other duties as assigned.

MINIMUM QUALIFICATIONS

High school graduation or GED
2 years experience in administrative assistant work, including operation of Windows-based workstations
2 years work experience using Microsoft Office products to produce documents, spreadsheets, mail merges, and/or derive information from databases

Ability to compose business correspondence.
Ability to work under pressure to meet deadlines.
Ability to communicate tactfully and effectively with the public and agency staff both in writing and conversation.
Ability to work collaboratively and collegially on a team.
Demonstrated knowledge of correct grammar, spelling, punctuation, and composition.
Ability to organize work in efficient and effective manner.
Ability to perform data entry and data checking on large data sets with minimal errors.
Familiarity with common office equipment and their operation, including multi-line phone, printers, copiers, and fax machines, laptop computers and projectors.

PREFERRED QUALIFICATIONS

6 hours of college credit in basic English composition/grammar
6 hours in elementary statistics, mathematics, and/or computer science.Additional college courses, relevant work experience, or certifications in administrative assistance, business management, computer science, accounting, or related topics.
Experience with Access databases.
Experience assisting with large programs.
Work experience in a Texas state agency.
Experience with State of Texas Purchasing.

OTHER REQUIREMENTS

Submit college transcripts and certificates of training, if applicable.
Ability to lift and move items up to 30 lbs.

SUPERVISION

This position does not supervise any staff or temporary staff. Supervised by Division Director and Team Leader.

 

Page last modified: February 9, 2018