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Archives and Information Services

Position Title:


Assistant State Archivist

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Work Location:


1201 Brazos - Austin, TX 78701

Working Hours:


M-F 8:00 am-5:00 pm

Salary Group:



Classification No.


1600C - Manager I

Job Posting No.



Monthly Salary:


$5300 - $6100 (Monthly)

Date Job Available:


October 1, 2021

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: Job Description - Assistant State Archivist (00017566) (

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields no applicable MOS for Library Assistant or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or foradditional information. Additional Military Crosswalk information can be accessed at

Performs routine (journey-level) managerial work administering the daily operations and activities of the Archives unit of the Texas State Library and Archives Commission.  Work involves establishing goals and objectives; developing guidelines, procedures, policies, rules, and regulations; developing schedules, priorities, and standards for achieving goals; evaluating and coordinating activities. Plans, assigns, and supervises the work of others. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Plans and manages the State Archives Department.
Oversee staff including conducting performance appraisals and creating development and retention plans.
Recommend, develop, and implement policies and procedures related to archival collections and monitor compliance.
Consult with state agencies and regional historical resources depositories regarding final disposition of records.
Assist in reviewing agency records schedules and requests to dispose of public records.
Develop budget requests, monitor expenditures, and related vendor performance.
Oversee review of records in accordance with provisions of the Texas Public Information Act (PIA).
Attend work regularly and in accordance with agency leave and attendance policies.
Comply with all applicable agency policies and procedures, including safety and standards of conduct.

Research, write, prepare, and present information virtually or in person.
Conduct special projects and represent the agency as assigned by the Division Director.

Master's degree in Library and Information Science, History, Government, American Studies, or related field.
Three years professional experience performing archival duties.
Two years’ experience hiring, training, and supervising staff.
Experience with records management principles, practices, and procedures.
Ability to apply innovative ideas to improve the operation of the Archives Services unit.
Demonstrated ability to communicate effectively both orally and in writing.
Ability to move boxes weighing up to 40 pounds.
Ability to direct and oversee the work of others.
Ability to work well with a wide variety of persons in and outside the division.
Ability to speak before groups and to communicate and deal effectively with all levels of state and local government, staff and the public.

Experience managing an archival service area, such as appraisal, processing, or reference.
Experience working in a government archives.
Experience managing or providing access to government records.
Experience in the appraisal of government records and manuscript materials.
Experience in the application of descriptive standards for archival records.
Experience working with ArchivesSpace.
Experience working with the Preservica preservation system.
Experience in responding to Texas Public Information Act requests.
Ability to speak, read and write Spanish.
Coursework in US or Texas history and government.
Certified Archivist designation.
Digital Archives Specialist certification.

College transcripts (undergraduate and graduate) must be submitted at the time of application.
Portfolio of writing samples including finding aids, correspondence, reports, and articles or instructional materials.
Applicants selected for interview will make a 15-minute presentation on a designated topic at the time of the interview to assess ability to provide instruction and make public presentations.
Occasional overtime work, including night and weekends may be required.
Travel by personal auto and commercial air occasionally required.
Criminal history check will be required of successful applicant.
Ability to work in a non-smoking environment.

Reports to Director, Archives and Information Services Division.
Supervises: Archivist IV, III, II and I positions; Electronic Records Specialists; Digital Asset Coordinator; students and volunteers

Page last modified: September 15, 2021