Job Vacancy Notice


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Division:

 

Administrative Services

Position Title:

 

Contract Coordinator

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Work Location:

 

1201 Brazos - Austin, TX 78711

Working Hours:

 

M-F 40 hours/week

Salary Group:

 

B-19

Classification No.

 

1982/Contract Specialist III

Job Posting No.

  00010304

Monthly Salary:

 

$ 3,520.33 - 5,000 /Month

Date Job Available:

 

June 01, 2020

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00010304&tz=G...

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Veterans, Reservists or Guardsman with an MOS or additional duties that fall in the fields of 51C, LS, SK, 3044, 3006, 6C0X1, 64PX, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Inform...

JOB OVERVIEW

The Contract Coordinator performs complex (journey-level) contract management work.  Work involves developing, managing, and evaluating a broad range of contracts.  Will provide guidance and work with agency end users, General Counsel, and Purchasers to carry out the day-to-day contract coordination and/or management activities and ensure agency contracting activities are conducted in compliance with state and agency policies and rules, and state regulations and requirements.  Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL TASKS

Develops contracts, amendments and/or solicitations by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
Facilitates procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
Monitors contract performance by examining invoices and other fiscal data to determine compliance with terms of contract and policies.
Serves as a liaison with division staff to ensure contract process is consistent with program, legal, and fiscal requirements.
Monitors legal and regulatory requirements pertaining to state agency contracting.
Maintains necessary records to comply with agency and state contracting regulations and state rules and regulations
Submits all required contract-related reports by mandatory due dates.
Attends work regularly in accordance with agency leave and attendance policies.
Complies with all applicable agency policies and procedures including safety and standards of conduct.

NON-ESSENTIAL TASKS

Perform other duties as assigned.

MINIMUM QUALIFICATIONS

Graduation from an accredited four-year college or university with major coursework in business administration or a related field. Substitution: Relevant Contract Management experience may substitute for the degree on a year for year basis.
Two years work experience in contract development, contract evaluation, or a related contract management role.
Two years work experience developing specifications for or review of procurement-related contracts
Experience in developing and using large (i.e., >1,000 Excel rows) electronic spreadsheets or electronic databases
Public contact experience
Knowledge of laws governing contract management and state purchasing operations
Skill in using computers and applicable software
Ability to effectively communicate orally and in writing and maintain effective working relationships
Ability to prepare concise and accurate documents in a timely manner based on sound judgment
Ability to identify, define and solve problems
Ability to maintain an electronic system of adequate record keeping
Ability to locate and utilize print and electronic sources for procurements
Ability to interpret and comply with contract rules, regulations, policies and procedures
Ability to work under pressure to meet deadlines
Ability to prepare and submit clear, concise and accurate reports that clearly convey program data

PREFERRED QUALIFICATIONS

Certification as Certified Texas Contract Manager (CTCM) per Texas Gov’t Code 2262.053, or ability to obtain certification within 12 months of employment
Certification as a Certified Contract Developer (CTCD) or Certified Texas Purchasing Manager (CTPM)
Completion of all levels of State of Texas Purchasing Training
Experience with planning, developing, drafting, managing or overseeing contract instruments or purchase orders, per the guidelines and procedures published in the Texas Procurement and Contract Management Guide
Experience with contract negotiations for a state agency
Experience using Centralized Accounting and Payroll/Personnel System (CAPPS) application

OTHER REQUIREMENTS

Certification documents from completion of the State of Texas Purchasing training
Must pass the Certified Texas Public Purchaser exam within three (3) months of employment & the Certified Texas Procurement Manager exam and Certified Texas Contract Manager exam within 6 months of employment
Valid Texas driver’s license and good driving record; may use personal vehicle for travel
College transcripts required with application if claiming college credit

Ability to occasionally work overtime, including nights, weekends and holidays
Criminal history check required upon contingent offer

SUPERVISION

Has no supervisory responsibilities. 
Reports to the Chief Operations and Fiscal Officer

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties.  It requires extensive computer, telephone and client/customer contact.  It requires the ability to bend, stoop, kneel, and reach as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers. The individual must be able to lift, pull, physically handle, and transport records, documents, boxes, and all related information, weighing up to 30 pounds when required. The individual must be able to sit for long periods of time.

 

Page last modified: May 5, 2020