Job Vacancy Notice

Related Links
State of Texas Application for Employment (Word 97 document)
Supplemental Data Sheet (Word 97 document)
Visit Us | Contact Us | Employee Benefits | Current Openings



Archives and Information Services

Position Title:


Electronic Records Specialist

Work Location:


1201 Brazos - Austin, TX 78701

Working Hours:


M-F 8-5

Salary Group:



Classification No.



Job Posting No.



Monthly Salary:


$3,640 - $4,500/ Month

Deadline for Accepting Applications


1st review date 01/09/2012; Applications accepted until job offer is made.

Date Job Available:



Mailing Address:


P.O. Box 12927, Austin, TX 78711

In-Person Contact:


Human Resources Office, 1201 Brazos, Rm. 413



Lorenzo de Zavala State Archives & Library Building

Telephone Number:


(512) 463-5474

Supplemental Data Form (Word 97 document)
Applicant must submit an additional supplemental data sheet from the Texas State Library in order to be considered for the position.


Performs highly complex (senior-level) consultative services and technical assistance work for the State Archives.  Work involves planning, developing, and implementing an electronic records preservation program and providing consultative services and technical assistance to program staff, other divisions and governmental agencies.  In consultation with the Division Director, may train, schedule, assign, and prioritize staff workloads.  Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.


Research, analyze and recommend strategies and actions necessary to plan, develop and implement an electronic records program for preservation of electronic records generated by state government agencies deemed to have permanent archival value
Assists with developing program policies, procedures, standards and manuals in accordance with program objectives and goals
Carry out technical work focused on electronic records transferred to the State Archives including:
appraisal and assisting with the development of records retention and disposition schedules for government records; coordination of data conversion and migration; description of records series and other tasks and procedures necessary to ensure preservation and access to electronic records accessioned into the State Archives
Provide guidance to staff in the development and integration of methods and procedures related to the management and preservation of electronic records
Provide consultative services and technical assistance to state government agencies and affiliated programs on issues related to the transfer, preservation, and accessibility of electronic records and content
Work with Asst. Director for Archives to oversee the electronic records appraisal, preservation, arrangement, and description efforts of staff archivists, interns and volunteers
Assist in responding to Public Information Act requests for electronic records
Other duties as assigned
Attend work regularly and in accordance with agency leave and attendance policies
Comply with all applicable agency policies and procedures, including safety and standards of conduct


Assist in the preparation of reports and budget requests
Research, write and/or prepare grant proposals, materials, reports, and articles for publication
Conduct special projects as assigned by the Division Director
Represent the agency on national and statewide working groups, committees, and task forces as required



Master's degree in library science, archival administration, or information technology
Three years professional experience managing electronic records or digital content
Knowledge of archival systems, hardware and software used for electronic imaging systems, document management systems, and personal computers
Excellent project management skills
Work experience with standard desktop software
Knowledge of archival techniques, electronic records preservation practices, systems analysis, data management, imaging practices, email retention, emerging electronic technologies, and component hardware/software

Ability to analyze data, to formulate conclusions, and to write well organized and grammatically correct reports/correspondence.
The ability to effectively explain complex archival and information technology issues to staff, associates, government entities and the public
Ability to work well with a wide variety of persons in and outside the division
A valid driver's license is required


Working knowledge of state government organizational structures, operations and functions
Certified Archivist or Certified Records Manager designation desirable
Experience in appraisal of electronic archival records
Experience in the application of automated information management systems to library, archival, records management, or business problems
Experience in responding to Texas Public Information Act requests
Knowledge of Texas history and government
Experience writing grant proposals and implementing grant programs


Submission of college transcripts (undergraduate and graduate)
Portfolio of writing samples including correspondence and reports
Travel by personal auto and commercial air occasionally required
Criminal history check will be required of successful applicant


Reports to Director, Archives and Information Services Division
This position has no supervisory responsibilities


Page last modified: December 20, 2012