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State of Texas Application for Employment (Word 97 document)
Supplemental Data Sheet (Word 97 document)
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State and Local Records Managment

Position Title:


Government Information Trainee or Analyst

Work Location:


1201 Brazos - Austin, TX 78701

Working Hours:


M-F 8-5 P.M.

Salary Group:



Classification No.


1570/1571/1573 Program Spec I/II/IV

Job Posting No.



Monthly Salary:


$2,971 - $3,639/ Month

Deadline for Accepting Applications


1st review date 09/18/2012; Applications accepted until job offer is made.

Date Job Available:



Mailing Address:


P.O. Box 12927, Austin, TX 78711

In-Person Contact:


Human Resources Office, 1201 Brazos, Rm. 413



Lorenzo de Zavala State Archives & Library Building

Telephone Number:


(512) 463-5474

Supplemental Data Form (Word 97 document)
Applicant must submit an additional supplemental data sheet from the Texas State Library in order to be considered for the position.


Performs research and consultative work in records and information management. Analyst advises and instructs state and local government officials in Texas on all records and information management issues. Works under general to minimal supervision with limited/moderate latitude for initiative and independent judgment.


Assist with or advise and guide government officials on information management issues, state records laws and rules, and the development of compliant information management practices
Assist with or develop and conduct instructional programs and presentations to promote sound government information management practices
Assist with or coordinate state and local government actions to comply with Texas State records management laws and rules, to include guiding the establishment of programmatic policies and appraising records retention schedules
Assist with or research, analyze, and evaluate information management legislation and judicial/ administrative rules, industry standards and regulations, advances in information management technologies, and issues of strategic importance to determine impacts on information management programs
Assist with or develop, review, and edit new or existing state legislation, administrative rules and guidelines, and professional best practices
Perform related duties as assigned
Attend work regularly in accordance with agency leave and attendance policies
Comply with all applicable agency policies and procedures


Participate in special projects with federal, state, and local governments and/or legislative committees


For Program Specialist I or II:

Bachelor’s degree. Four years of relevant experience in at least two of the eight specific areas of information management listed below may be substituted for education.

For Program Specialist IV:

Bachelor’s degree and two years of professional experience in at least three of the eight specific areas of information management listed below.:


Areas of information management: the design and implementation of filing systems; imaging applications; reports management; archival appraisal; records center operations; electronic records  management; records inventory and appraisal; or retention scheduling.

For all classifications:

Demonstrated ability to speak and write well-organized and grammatically-correct English
Demonstrated ability to analyze data, to formulate conclusions, and to write reports
Demonstrated ability to prepare and conduct effective programs and training sessions
Work experience using standard desktop software
Demonstrated ability to sustain work-related standards without close supervision
Demonstrated ability to communicate and work effectively with government officials
Demonstrated ability to apply standardized information management strategies and procedures to unusual and/or critical situations


Bachelor’s or Master’s degree in information science, public or business administration, history, or government
Institute of Certified Records Managers certification (CRM)
Professional experience in assisting with or conducting records inventories and developing retention schedules
Experience with state or local government records management programs in a professional position
Knowledge of federal and Texas statutes, Attorney General opinions, and regulations affecting records management


Complete college transcripts and technical writing samples must be submitted at time of application
Overtime work required
Overnight travel and travel by personal auto and commercial air required
Must have valid motor vehicle operator's license or obtain Texas license within 30 days of employment
Interviewees will be required to make a 15-minute presentation on a non-records management subject of the applicant's choice (the presentation must be instructional rather than informational)
Copy of auto insurance card and driving record required


Reports to Manager, Records Management Assistance
No supervisory responsibility


Page last modified: December 20, 2012