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Archives and Information Services

Position Title:


Photograph Archivist

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Work Location:


1201 Brazos - Austin, TX 78701

Working Hours:


M-F 8:00 am-5:00 pm

Salary Group:



Classification No.


7407/Archivist II

Job Posting No.



Monthly Salary:


$3400 - $3700 (Monthly)

Date Job Available:


December 15, 2021

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section:Job Description - Photograph Archivist (00018174) (

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields no applicable MOS for Archivists or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or for additional information.

Additional Military Crosswalk information can be accessed at

Performs moderately complex (journey-level) archival work. Work involves examining state government records and collections of photographic material; recommending disposal and destruction of records with no archival value; analyzing and arranging archives and preparing finding aids to facilitate access to information; identifying candidates for conservation treatment; assisting researchers, primarily with requests for photographic material; managing permissions for use; consulting with state agencies and private donors for transfers of photographic material; digitizing archival material and preparing metadata; and serving on the agency’s Exhibit Committee. May provide guidance to others. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

Organizes and processes photographic and other archival materials in various formats
Prepares indexes, inventories, EAD/DACS-compliant finding aids, and catalog records
Researches, reviews, and appraises records and photographic materials for archival value; see comment below.
Facilitates transfers of records from state agencies and donations from individuals.
Provides reference, research and technical assistance to State Archives customers in person, by phone, or mail; Performs collection preservation, holdings maintenance, and relocation as required;
Digitizes archival records and creates metadata for digital surrogates
Complies with all applicable agency policies and procedures, including safety and standards of conduct
Attends work regularly and in accordance with agency leave and attendance policies

Assists in developing and conducting workshops, webinars, or similar presentations on basic archival topics; Assists with division outreach and exhibits
Assists in the preparation of reports, manuals, and publications
May train other archivists on routine job functions
May serve on internal committees
Performs other duties as assigned

Master’s degree from an accredited college or university with a major in history, government, library science, or related discipline, with at least 3 semester hours completed in archival administration
Two years' experience in the appraisal, arrangement, and description of archives and manuscripts
Experience collecting, organizing, researching, and interpreting information from various sources and composing descriptive narratives
Experience using word processing, database, spreadsheet applications
Ability to work semi-independently and to exercise professional judgment
Ability to communicate effectively both orally and in writing
Ability to move boxes weighing up to 40 pounds
Ability to work in a team environment

Experience preparing, digitizing, and adding metadata to photographic materials
Experience appraising government records
Experience processing and preparing finding aids for government records
Experience processing digital collections
Experience accessioning archival materials
Experience with database management applications, and/or archival content management systems
Experience using DACS, EAD, XML, and MARC
Experience developing or delivering archival training
Experience with current and historic photographic processes and photograph formats
Experience handling reference requests for archival materials
Proficiency with Adobe Acrobat and/or Adobe Photoshop
Knowledge of the Texas Public Information Act
Knowledge of Texas history and government, as demonstrated in a work environment.
Certified Archivist designation
Digital Archives Specialist designation

College transcripts (undergraduate and graduate) must be submitted at the time of application
Submission of three technical writing samples at time of application, including at least one finding aid developed solely by the applicant.
A criminal history check will be required upon contingent offer
Occasional overtime work, including nights and weekends may be required

Reports to Assistant State Archivist, with daily oversight by the Team Lead, Archives
Has no supervisory responsibilities

Page last modified: November 22, 2021