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State and Local Records Management

Position Title:


Records Center Specialist

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Work Location:


4400 Shoal Creek - Austin, TX 78756

Working Hours:


M-F 8-5

Salary Group:



Classification No.


0152/Admin Assistant II

Job Posting No.


Monthly Salary:


$2,250  - $2,400 /Month

Date Job Available:


Sept 1, 2017

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section:

Position Open Until Filled.
First review date 08/07/2017
, all completed applications (please note
"Other Requirements") received by this date will receive first


Performs routine (journey-level) administrative and technical program assistance work for the State Records Center. Provides record circulation, inventory control and delivery services for program customers. Utilizes an automated records storage tracking systems to perform inventory adjustments and verifies the accuracy of transactions in a warehouse environment. Drives a full size van or 22 foot box truck to perform delivery services. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.


Pulls and Refiles records at the State Records Center
Drives full size van or large truck to deliver/pick up records from state agencies
Assists with records disposal services
Assists with records accessions services
Performs data entry and uses hand held scanners on barcodes for automated records storage tracking systems
Assists supervisor and circulation team  lead with troubleshooting routine storage issues
Performs other duties as assigned.
Attends work regularly in accordance with agency leave and attendance policies
Complies with all applicable agency policies and procedures


High school graduate or G.E.D.
One year’s work experience in one of the following:  clerical work and/or inventory stock control work; records creation, filing, and control systems in an office; or inventory control in a warehouse or distribution center.
One year’s public contact experience in a service related job.
Visual acuity, manual dexterity and legible handwriting.
Experience with desktop computer and standard desktop software.
Skill in operating a ¾-ton delivery van or larger box truck.
Ability to operate a forklift and willingness to become a certified forklift driver.
Ability to climb an 11-step ladder with a standard records storage box weighing up to 50 pounds.
Ability to transfer files/containers from one location to another including the physical strength to load and transport a minimum of 300 pounds on a two-wheel handcart.
Knowledge of warehousing procedures.
Ability to speak and write clear, grammatically correct English.
Ability to tactfully communicate and convey policies and procedures in person and by telephone.
Ability to meet scheduling deadlines.
Ability to prepare and maintain detailed records, files, and reports with a high level of file integrity while working with a large volume of records.
Ability to read microfilm for long periods of time.


Experience working in records management and /or in a records storage center
Delivery Driver experience driving a commercial van or larger truck
Experience moving boxes and files within a records storage center.
Computer experience using Microsoft Word, Excel, Access, and/or Outlook.
Experience using a records tracking inventory system, preferably  Infolinx
Experience driving a forklift and/or certification as a forklift driver.
Experience working with microfilm records
Experience performing administrative work such as compiling statistics, filing reports, and scheduling or tracking the work of others.


Will be tested on ability to pull and replace boxes in correct order, safely climb an 11-step ladder carrying boxes weighing up to 50 pounds, and transport up to 300 pounds on a two-wheel handcart.
Pants and appropriate shoes should be worn to interview for lifting/moving test.
In-basket filing exercise will be given at time of interview.
Driving exercise administered at the time of the interview.
Criminal history check required.
Valid Texas Drivers License and acceptable driving record.


No supervisory responsibilities. Reports to Circulation Team Lead and Assistant Manager, Records Center Services.

Page last modified: July 26, 2017