Administrative Rules

Loan Star Libraries Administrative Rules
13 TAC 2.810 - 2.815

Title 13 Cultural Resources
Part 1 Texas State Library and Archives Commission
Chapter 2 General Policies and Procedures
Subchapter Grant Policies
Division 8 Loan Star Libraries Grants, Guidelines for Public Libraries

Preamble

The Texas State Library and Archives Commission adopted rules, §§2.810-2.815. These sections establish the guidelines for the administration of a grant program for Texas public libraries, Loan Star Libraries Grants, whose general purpose is to assist local governments to improve their library services. These sections set forth the general terms, conditions, criteria, and funding formula for awarding these grants. Grants will aid local communities to maintain, improve, and enhance local library services, and will provide Texans who are not residents of a particular local community access to and services from the many participating public libraries.

This rule is adopted under the authority of Government Code §441.0091, concerning the Grant Program for Local Libraries, that provides the Commission authority to provide for grants to meet specific information needs of residents and specific needs of local libraries, and to adopt by rule the guidelines for awarding grants.

§2.810 Goals and Purposes

This grant program provides direct grants-in-aid to public libraries that are members of the Texas Library System for the following purpose: to provide an incentive for local communities to extend public library services without charge to those residing outside each library's local legal service area in order to improve library services statewide and improve access to public library resources and services for all Texans.

§2.811 Definitions

  1. "Public library service without charge" has the relevant meaning defined in §1.72(a) of this part.
  2. "Non-resident" means any adult or child who does not already live in the public library's local legal service area and who can provide satisfactory proof of Texas residency.
  3. "In accordance with the same policies and procedures the library has adopted for its local resident customers" means the library shall provide the same library services and may impose the same restrictions on non-resident customers as it does for those customers who live locally.

§2.812 Eligible Applicants

  1. Public libraries and local public library systems, through their governing authority (city, county, or corporation) are eligible to apply for grants. To receive a grant, applicants must be members of the Texas Library System for the fiscal year the grant contracts are issued.
  2. To be eligible for a full grant, the governing authority of a public library must certify that it will provide public library service without charge to non-residents in accordance with the same policies and procedures the library has adopted for its local resident customers.

§2.813 Eligible Expenses

  1. This grant program will fund public library operating expenditures such as salary, supplies, library materials, equipment, contractual services, and minor renovations. To be eligible, grant expenses must be reasonable and in accordance with appropriate state or local operating policies and procedures. Further, all grant expenses must be designed to maintain, improve, expand, or enhance the resources or services of the public library.
  2. This grant will not fund the following:

    1. Capital expenditures related to the purchase of real property, buildings, or motor vehicles.
    2. Capital expenditures related to the construction or expansion of library facilities.
    3. Capital expenditures related to major renovation costs (projects exceeding $250,000).
    4. Other expenditures not allowed by the Uniform Grant and Contract Management Act (Government Code Chapter 783).

§2.814 Funding Formula

  1. The State Library will annually set and allocate a total amount of appropriated funding to be awarded by this grant program.
  2. Loan Star Libraries grants will be awarded according to the following formula:

    1. Base Grant. 30% of the total funds allocated for Loan Star Libraries Grants constitutes a base award and will be divided equally among those libraries eligible for the program that either:

      1. provide library services to non-residents without charge, or
      2. participate in the TexShare Library Consortium card program.
    2. Matching Grant. 70% of the total funds allocated for Loan Star Libraries Grants constitutes a matching award and will be awarded to eligible libraries as a percentage match on their total local operating expenditures (as reported in the most recently collected report, as required by §1.85 of this part) minus any indirect costs (as reported in the most recent state collected public library annual report) as follows:

      1. Libraries that provide library services to non-residents without charge will be allocated 100% of their eligible match.
      2. Libraries that do not provide library services to non-residents without charge, but participate in the TexShare card program will be allocated 85% of their eligible match.
      3. Libraries that do not provide library services to non-residents without charge, and do not participate in the TexShare card program will be allocated 75% of their eligible match.
      4. The funds in this matching category not allocated to the libraries receiving only 75% or 85% of their match are added to the amount allocated to libraries receiving 100% of their match, and are distributed among these libraries based on their share of the total local operating expenditures.

§2.815 Application Review and Awarding Process

  1. Eligible libraries must submit the following documentation as part of the review and award process:

    1. Status form - this form is submitted annually by a deadline to be determined each year, to indicate whether a library will change its status for the following fiscal year regarding services to non-residents or participation in the TexShare card program.
    2. Assurance of Compliance form - this form certifies that a public library provides services to non-residents without charge; it is submitted once, generally upon removal of non-resident fees, and remains valid until revoked in writing by the local governing authority.
    3. (Plan of Action form - this form is submitted annually by a deadline to be determined each year, to detail the library's plans for spending the grant funds; this plan will be incorporated into the grant award contract.
  2. Errors in the calculation of an award to an individual library will be corrected in the following fiscal year by adjusting the award to that library by a comparable amount.
  3. If a library has certified that it provides service to non-residents without charge or it has elected to participate in the TexShare card program, the library must maintain these services for the duration of the contract that it received.
  4. Willful falsification of documents or reports, as determined by the Commission, shall cause the library to be disqualified for not less than one year in the first occurrence and disqualified for not less than three years in the second occurrence.
  5. Funds will not be awarded to a library until all requirements for all preceding contracts have been fulfilled.
Page last modified: December 29, 2011