{"id":33500,"date":"2025-08-25T14:40:23","date_gmt":"2025-08-25T19:40:23","guid":{"rendered":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/?p=33500"},"modified":"2025-09-30T11:00:09","modified_gmt":"2025-09-30T16:00:09","slug":"policy-corner-circulation-policies","status":"publish","type":"post","link":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/2025\/08\/25\/policy-corner-circulation-policies\/","title":{"rendered":"Policy Corner: Circulation Policies"},"content":{"rendered":"<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><a href=\"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2024\/05\/lib-mgt-services_640x145-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"145\" src=\"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2024\/05\/lib-mgt-services_640x145-1.png\" alt=\"Decorative logo for library management services at the Texas State Library and Archives Commission\" class=\"wp-image-31945\" srcset=\"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2024\/05\/lib-mgt-services_640x145-1.png 640w, https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2024\/05\/lib-mgt-services_640x145-1-300x68.png 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/a><\/figure>\n<\/div>\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>What started out as a sizeable donation of custom-built video games from the county\u2019s STEM club was quickly joined by the late Mr. Nguyen\u2019s golden age <em>Superman<\/em> comics and his daughter&#8217;s childhood collection of rare Shojo manga\u2014only to then be expanded by Ms. Gordon\u2019s crafting overstock that was curated by the library&#8217;s teen advisory board with an eye toward establishing a cosplay makerspace. And now, having grown into something you\u2019ve dubbed \u201cThe Fandom Zone,\u201d these items have definitely imprisoned the community\u2019s interest.<\/p>\n\n\n\n<p>After reading your thank you posts on social media, the local historical customers have begun reserving the meeting room nearest the collection where they can surreptitiously observe each new arrival as they plan their next event. And now that school has begun, Miss Harvey\u2019s third grade class\u2014who is still zinging from having spent the <em>entire <\/em>summer reading program devouring titles from the <a href=\"https:\/\/txla.org\/tools-resources\/reading-lists\/little-maverick\/current-list\/\">Little Maverick Graphic Novel Reading List<\/a>\u2014asks&nbsp; each day when these treasures will be ready for check-out. Although this happy accident is just in time for your fall library con, you\u2019ll need to revisit that outdated circulation policy first!<\/p>\n\n\n\n<p>Because circulation policies are about more than just borrowing\u2014they\u2019re one of the clearest ways a library shows its mission\u2014revisiting yours ensures that The Fandom Zone isn\u2019t just exciting, but also aligned with your community\u2019s needs. And right now, it matters more than ever: in April, the Texas State Library and Archives Commission (TSLAC) approved updated accreditation criteria for Texas public libraries. These new minimum standards, outlined in the Texas Administrative Code, officially go into effect September 1, 2025, and will first be used for accreditation with the 2026 Annual Report. Among the revisions is a new requirement that every library have written policies for <strong>circulation<\/strong>, <strong>collection development<\/strong>, <strong>technology use<\/strong>, and <strong>information security and privacy<\/strong>. Libraries will certify these policies in the 2027 Annual Report, with a deadline of July 31, 2027, to meet the new minimums. So, as you look at your circulation policy, here are some questions and resources to help make sure it\u2019s both accreditation-ready and community-centered.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\"><strong>Questions to Consider While Revising or Creating a Circulation Policy:<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><em>What is the library\u2019s mission statement, and how is it reflected in the policy?<\/em><\/strong>\n<ul class=\"wp-block-list\">\n<li>If the library\u2019s mission emphasizes equal access to information, how does the policy\u2019s treatment of borrowing limits, fees, or fines support that?<\/li>\n\n\n\n<li>If the library\u2019s mission statement mentions innovation, how does the policy address the circulation of nontraditional items (Wi-Fi hotspots, tools, games, etc.) and adapt policies to support new formats?<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><em>How will you manage circulation?<\/em><\/strong>\n<ul class=\"wp-block-list\">\n<li>Who can get a library card (residency, age, institution affiliation)? And, what types of materials can they borrow?<\/li>\n\n\n\n<li>What are the standard checkout times for books, media, equipment and their options for renewals (automatic, patron-requested, limits)?<\/li>\n\n\n\n<li>How will you handle overdue, lost, or damaged items?<\/li>\n\n\n\n<li>How can patrons request items that are already in use?<\/li>\n\n\n\n<li>What are the rules for technology, nontraditional (e.g., hotspots, tools), or reference-only items?<\/li>\n\n\n\n<li>How will you ensure that circulation records comply with privacy laws and library ethics?<\/li>\n\n\n\n<li>How does the policy ensure that all community members have access?<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><em>Is it legally enforceable?<\/em><\/strong> Library policies are enforceable only if they are in writing and adopted formally. In addition, these policies will be valid only if they meet the four tests of legality, reasonableness, nondiscriminatory application, and measurability. Policies which do not meet these tests could be ruled invalid if challenged in court. Prior to adopting a new policy or when reviewing a current policy, ask the following questions to test the policy for legal enforceability:\n<ul class=\"wp-block-list\">\n<li>Does the policy comply with current statutes?<\/li>\n\n\n\n<li>Is the policy reasonable (including reasonable penalties)?<\/li>\n\n\n\n<li>Could there be discriminatory application of the policy?<\/li>\n\n\n\n<li>Is the policy measurable?<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><em>Are you working with an attorney?<\/em><\/strong>\n<ul class=\"wp-block-list\">\n<li>Only an attorney can provide legal advice. This could be a City or County Attorney, an attorney on retainer, or an attorney on the board.<\/li>\n\n\n\n<li>If you\u2019re not currently working with an attorney, have you contacted other libraries in your area to see if there is someone they\u2019d recommend?<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\"><strong>General Suggestions for Library Policies:<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em><strong>Use plain language<\/strong>:<\/em> aim for a clear and concise summary that can be understood by any community member, even those that have never been to the library.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em><strong>Separate policy from procedure<\/strong>:<\/em> a policy explains <em>what<\/em> the rules are, while a procedure explains <em>how staff and patrons carry them out in practice<\/em>. For example, a circulation policy might explain how materials can be borrowed, renewed, and returned, while balancing access for patrons with the library\u2019s responsibility to protect and preserve the collection. Whereas, a circulation procedure might provide step-by-step instructions, workflows, and system-specific notes about issuing cards, renewing material, checking in items, etc. Keeping policies and procedures separate will ensure that each document can be updated easily.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em><strong>Review regularly<\/strong>:<\/em> reviewing all policies on a regular schedule will help ensure they\u2019re up to date and useful for patrons. It might be helpful to question: Is it a simple change in wording or is it broken? Could your grandmother understand the policy? Does your policy reflect the actual practice? Has the policy kept up with the times?&nbsp; Is there still a viable reason to have the policy? Finally, incorporating legal review by an attorney (a City Attorney, County Attorney, board member, etc.) is highly recommended.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em><strong>Have policies approved by the library&#8217;s governing authority<\/strong>:<\/em> this adds legitimacy to library policies, and helps the governing authority understand how the library operates.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\"><strong>Trainings and Resources Related to Library Policies:<\/strong><\/h2>\n\n\n\n<p><em><strong>Writing Support<\/strong><\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.plainlanguage.gov\/guidelines\/audience\/\">Write for your audience<\/a> &#8211; plainlanguage.gov website<\/li>\n\n\n\n<li><a href=\"https:\/\/youtu.be\/8JVBVWYBU6U?si=dysdR9eEdQUXXv_9\" data-type=\"link\" data-id=\"https:\/\/youtu.be\/8JVBVWYBU6U?si=dysdR9eEdQUXXv_9\">Clear &amp; to the Point: The Importance of using Plain Language in your Communications<\/a> &#8211; TSLAC, Literacy Advance of Houston webinar<\/li>\n<\/ul>\n\n\n\n<p><em><strong>Legal<\/strong><\/em> <strong><em>Resources<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.youtube.com\/watch?v=yQlaNXojJCg\">Library Law Spotlight: What Makes a Good Policy<\/a> &#8211; Library of Michigan webinar<\/li>\n<\/ul>\n\n\n\n<p><em><strong>Policy Basics<\/strong><\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.youtube.com\/watch?v=pScUpnbZUd4&amp;list=PL7U0G5nWPfrh4vw_Q-nrQWwu1U03fc3m7&amp;index=24\">Library 101: Policies<\/a> &#8211; North Dakota State Library short video<\/li>\n\n\n\n<li><a href=\"https:\/\/development.policy.wisc.edu\/wp-content\/uploads\/sites\/1600\/2022\/01\/Policy-and-Procedure-comparison-01-14-22.pdf\">Determining Whether a Document is a Policy, Procedure, or Guideline<\/a> &#8211; University of Wisconsin Madison<\/li>\n\n\n\n<li><a href=\"https:\/\/libraries.vermont.gov\/sites\/libraries\/files\/PublicLibraries\/Writing%20Policies%202016.pdf\">Notes on Library Policy<\/a> &#8211; Vermont Department of Libraries&nbsp;<\/li>\n\n\n\n<li><a href=\"http:\/\/nlc.nebraska.gov\/directorsguidebook\/docs\/Henson_Policies%20and%20Procedures.pdf\">Developing and Writing Library Policies and Procedures<\/a> &#8211; By Stephen Henson of BE&amp;K Engineering. Includes an excellent list of additional sources.<\/li>\n<\/ul>\n\n\n\n<p><em><strong>Example Policies<\/strong><\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/acrobat.adobe.com\/id\/urn:aaid:sc:VA6C2:06667774-d1ea-4c8a-aa2f-f45894bbca3c\">Circulation Policy Checklist<\/a> &#8211; TSLAC Resource<\/li>\n\n\n\n<li><a href=\"https:\/\/ckls.libguides.com\/sample_policies\/circulation\">Library Policies: Circulation<\/a> &#8211; Central Kansas Library System<\/li>\n\n\n\n<li><a href=\"https:\/\/www.cde.state.co.us\/cdelib\/librarydevelopment\/publiclibraries\/policies\">Public Library Sample Policies<\/a> &#8211; Colorado Department of Education<\/li>\n\n\n\n<li><a href=\"https:\/\/ckls.libguides.com\/sample_policies\">Library Policies<\/a> &#8211; Central Kansas Library System<\/li>\n\n\n\n<li><a href=\"https:\/\/library-nd.libguides.com\/publib\/policy\">Public Library Director Toolkit<\/a> &#8211; North Dakota State Library<\/li>\n<\/ul>\n\n\n\n<p class=\"has-text-align-center\">***<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p>If you\u2019re in need of a thought partner as you work on your library\u2019s circulation policy, don\u2019t hesitate to reach out. Email our Library Development and Networking team at <a href=\"mailto:ld@tsl.texas.gov\">ld@tsl.texas.gov<\/a><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image size-thumbnail\"><a href=\"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2025\/07\/Want-2.png\"><img loading=\"lazy\" decoding=\"async\" width=\"150\" height=\"150\" src=\"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2025\/07\/Want-2-150x150.png\" alt=\"cartoon of a hand slamming a large blue button labeled WANT\" class=\"wp-image-33352\" srcset=\"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2025\/07\/Want-2-150x150.png 150w, https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2025\/07\/Want-2-300x300.png 300w, https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2025\/07\/Want-2-50x50.png 50w, https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-content\/uploads\/2025\/07\/Want-2.png 398w\" sizes=\"auto, (max-width: 150px) 100vw, 150px\" \/><\/a><\/figure>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>What started out as a sizeable donation of custom-built video games from the county\u2019s STEM club was quickly joined by the late Mr. Nguyen\u2019s golden age Superman comics and his daughter&#8217;s childhood collection of rare Shojo manga\u2014only to then be expanded by Ms. Gordon\u2019s crafting overstock that was curated by the library&#8217;s teen advisory board&hellip;<\/p>\n","protected":false},"author":57,"featured_media":32804,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_s2mail":"","footnotes":""},"categories":[251,59],"tags":[1121,959,1122,182,913,1190,567,803],"class_list":["post-33500","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-management-leadership","category-public-libraries","tag-circulation-policy","tag-library-management","tag-library-policy","tag-management","tag-management-services","tag-policy-corner","tag-public-libraries","tag-resources"],"_links":{"self":[{"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/posts\/33500","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/users\/57"}],"replies":[{"embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/comments?post=33500"}],"version-history":[{"count":13,"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/posts\/33500\/revisions"}],"predecessor-version":[{"id":33643,"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/posts\/33500\/revisions\/33643"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/media\/32804"}],"wp:attachment":[{"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/media?parent=33500"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/categories?post=33500"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/ld\/librarydevelopments\/wp-json\/wp\/v2\/tags?post=33500"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}