Texas Public Libraries Annual Report Information

Submit Your Annual Report through Texas LibPAS

Texas LibPAS, the data collection portal for the Texas Public Libraries Annual Report, opens for the local fiscal year 2018 report on January 2, 2019.  Log- in information will be sent to all Texas public libraries before January 10.  Libraries have until April 30, 2019 to submit both the online and the Application for Accreditation by email or fax.  Library directors are encouraged to submit the report prior to March 31, 2019, in order to allow State Library staff enough time to review all reports.

Click for a list of information that is collected in the Texas Public Libraries Annual Report.

Forms are available in PDF format.  PDF requires a free Adobe Acrobat Reader.

Application and Accreditation Forms

Online data collection portal: Texas LibPAS
Instructions for using the online form (PDF)
How to Log in to Texas LibPAS  - Screencast video training

Annual Report Blank Worksheet for Local Fiscal Year 2018 (PDF)
Form can be downloaded, printed, and used to collect the data prior to completing the online form.

2018 Application Form for Accreditation in State Library System
Word format | PDF format

Tips and Tools

Population & MOE Planning Tool(.xlsx) - Updated with 2017 data and 2018 preliminary population assignments!
A quick view of your library's preliminary population assignment and maintenance of effort (question 4.2).
NOTE:  May need to "Enable Editing" in Excel after downloading.  Contact staff regarding issues or questions about this tool.

Tip sheet:  Reporting Downloadables  (PDF)

Tip sheet:  Programs and Program Attendance (PDF)

Tip sheet:  Frequently Asked Questions  (PDF)

Maintenance of Effort (MOE) Explained (PDF)  Set of 15 slides which demonstrate how MOE is calculated.

Understanding Financial Reporting in the Texas Public Libraries Annual Report - Blog post and PowerPoint explaining completion of Sections 3, 4, & 5 on the Annual Report.

Weekly Total Tool (.xls)  A simple calculator for libraries with branches to determine unduplicated hours (question 11.3).

A free viewer for Excel is available here, if needed.

Indirect Costs Information
Indirect costs can be included when a library fails to meet Maintenance of Effort.  An indirect cost is a cost incurred for a normal library operating expenditure that is not assigned to the library's budget, but paid for by a local government agency on behalf of the library.
Indirect Cost Examples
Indirect Cost Documentation Sample

Accreditation Appeal
Public libraries that do not meet certain accreditation criteria have the option to appeal loss of accreditation.  Appeals are heard by the Library Systems Act Advisory Board (LSAB) at their summer meeting.  The board makes a recommendation to the Director and Librarian, who either sustains or denies the recommendation.  Should that decision not be favorable to the library, the library can appeal directly to the commission at their summer meeting.

If you believe your library may need to appeal loss of accreditation, please contact Stacey Malek for instructions and assistance with this process.

Accreditation information

Benefits of Accreditation

Accreditation Questions

Informational Webinars

2018 Texas Public Libraries Annual Report Success
Thursday, March 14, 2019, 2:00 - 3:00 p.m.
Still struggling to understand the definitions in the Texas Public Libraries Annual Report? Scratching your head over accreditation requirements? In this webinar, LSTA/Accreditation Program Coordinator Stacey Malek and Library Statistics Specialist Valicia Greenwood will work through the issues that generate the most confusion and questions: financial reporting, maintenance of effort (MOE), downloadables, program and wi-fi statistics, and any other questions you have about this important report1 TSLAC CE hour of credit earned with the live webinar. 

Archived Webinars

NOTE:  if you wish to earn CE credit and be able to print a certificate of completion for viewing the recording, you must click the “log in” link at the top right corner of the page and either log in with your user account or create a new account. Next, you must return to the course URL and click “enroll me in this course” linked from the Administration block along the far left side of the course home page. Finally, you must click “enroll me” at the bottom of the Enrollment Options page and you should then be able to view the recording and access your certificate of completion.

Introduction to the 2018 Texas Public Libraries Annual Report
Original air date, Tuesday, January 29, 2019
Texas State Library Program Coordinator Stacey Malek provides participants with an overview of the Texas Public Library Annual Report for Local Fiscal Year 2018. This will include an overview of accreditation. Her colleague, Valicia Greenwood, does a quick demonstration of the online report.  1 TSLAC CE hour of credit earned with the live webinar. Slides

The Data Is Collected - Now What? Library Reports You Can Create
Original air date, Tuesday, October 10, 2017
Take a tour of reports and report-creation tools available for your Texas Public Libraries Annual Report data. Learn to create custom summaries, multi-year comparisons, trends, and graphs using report information published on the Texas State Library website, and report options within Texas LibPAS, the data collection portal. Turn the numbers you have been collecting and tracking into a meaningful presentation. This webinar will be presented by Valicia Greenwood, Library Statistics Specialist for the Texas State Library and Archives Commission. Click for slides and for the script.

Contact Information

Texas State Library & Archives Commission Library Development and Networking Staff

Email to ld_services@tsl.texas.gov; Texas toll-free:  800-252-9386

Valicia Greenwood, Library Statistics Specialist

Stacey Malek, Program Coordinator

Jennifer Peters, Director, Library Development and Networking Division

Rules for Administering the Library Systems Act

Texas Administrative Code §1.71 - §1.86

Minimum Standards for Accreditation of Public Libraries in the State Library System

Links to Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Minimum Standards for Accreditation in the State Library System.  Adopted by the Texas State Library & Archives Commission on November 7, 2014; effective November 30, 2014.

Texas Administratve Code §1.85 Annual Report

A public library shall file a current and complete annual report with the Texas State Library and Archives Commission by April 30. Revisions to the annual report which would affect membership status for the next fiscal year will not be accepted after July 31. Staff vacancies that occur after the report is filed shall not adversely affect applications for system membership in the next fiscal year. Staff vacancies that occur prior to filing the report which affect system membership must be filled and reported prior to July 31. Willful falsification of annual reports shall cause the library to be disqualified for one year in the first instance and disqualified for three years in the second instance.

[The provisions of this §1.85 adopted to be effective April 30, 1985, 10 TexReg 1228; amended to be effective August 4, 1988, 13 TexReg 3633; amended to be effective March 10, 1999, 24 TexReg 1612]

Page last modified: February 20, 2019