Texas Public Library Annual Report Information

Submit Your Annual Report through LibPAS

The Texas Public Library Annual Report survey form is now ready for your library’s 2013 data.

We strongly suggest libraries complete their annual report no later than March 31, to allow staff time to check data. Final submission of the annual report is due April 30. A library reporting after April 30 risks losing accreditation. See Contact Information for further assistance.

Forms are available in Microsoft Word or PDF format.  PDF requires a free Adobe Acrobat Reader.

A free viewer for Excel is available here, if needed.

Application and Accreditation Forms

Online data collection portal: LibPAS
Instructions for using the online form (PDF)

Annual Report Instructions and Sample Worksheet
Word format| PDF format

Application Form for Accreditation in State Library System
Word format | PDF format

Tips and Tools

Tip sheet:  Reporting Downloadables
Word format | PDF format

NEW!  Maintenance of Effort (MOE) Calculator (.xlsx)
A quick view of your library's population assignment and MOE (question 4.2).

Weekly Total Tool (.xls)
A handly calculator for libraries with branches to determine unduplicated hours (question 11.3).

Indirect Costs Information
Indirect Cost Examples - Word format | PDF format
Indirect Cost Documentation Sample - Word format | PDF format

Informational webinars

"Public Library Accreditation in Texas:  Proposed Changes", air date Thursday, March 20, 2014
Comment on Proposed Changes to the Minimum Criteria for Accreditation

"What's New in the 2013 Texas Public Library Annual Report?" air date, Thursday, January 30, 2014
Click for Slides and Handout from this presentation (PDF format)

"Texas Public Libraries Accreditation," air date, February 11, 2014.
Click for Slides from this presentation (PDF format)

"Reporting Errors Workbook for Texas Public Libraries Annual Report," air date Thursday, March 6, 2014
Click for Slides and Handouts from this presentation (PDF format)

Additional information

Benefits of Accreditation  - Word format | PDF format

Accreditation Questions - Word format | PDF format

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Contact Information

TSLAC Staff:

Stacey Malek (stacey.malek@tsl.texas.gov, 512-463-5532)

Valicia Greenwood (valicia.greenwood@tsl.texas.gov, 512-463-5466)

Deborah Littrell (deborah.littrell@tsl.texas.gov, 512-463-5456)

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Rules for Administering the Library Systems Act
Minimum Standards for Accreditation of Public Libraries

Texas Administrative Code §1.71 - §1.86
Minimum Standards for Accreditation of Public Libraries in the State Library System

Texas Administratve Code §1.85 Annual Report
A public library shall file a current and complete annual report with the Texas State Library and Archives Commission by April 30. Revisions to the annual report which would affect membership status for the next fiscal year will not be accepted after July 31. Staff vacancies that occur after the report is filed shall not adversely affect applications for system membership in the next fiscal year. Staff vacancies that occur prior to filing the report which affect system membership must be filled and reported prior to July 31. Willful falsification of annual reports shall cause the library to be disqualified for one year in the first instance and disqualified for three years in the second instance.

[Adopted April 30, 1985; 10 TexReg 1228; Amended August 4, 1988, 13 TexReg 3633; Amended March 10, 1999, 24 TexReg 1612]

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Page last modified: April 9, 2014