Texas Public Library Annual Report Information

Submit Your Annual Report through LibPAS

The 2014 Texas Public Library Annual Report survey collection form is now closed.  We appreciate the efforts of all of the librarians who participated in this survey!

The 2015 report will come out in early January.  We strongly suggest libraries complete their annual report no later than March 31, to allow staff time to check data. Final submission of the annual report is due April 30. A library reporting after April 30 risks losing accreditation. See Contact Information for further assistance.

Forms are available in Microsoft Word or PDF format.  PDF requires a free Adobe Acrobat Reader.

A free viewer for Excel is available here, if needed.

Application and Accreditation Forms

Online data collection portal: LibPAS
Instructions for using the online form (PDF)

2014 Annual Report Sample Worksheet
Word format| PDF format

2014 Application Form for Accreditation in State Library System
Word format | PDF format

Tips and Tools

Tip sheet:  Reporting Downloadables
Word format | PDF format

NEW! Tip sheet:  Legal Entity Identification Information
Websites and information about how to obtain legal identification numbers, intended for use by the library's governing authority.  Librarians should first consult with financial officers (city, county, governing board, etc.), to determine if these numbers are already in use.
Word format | PDF format

Annual Report Planning Calculator (.xlsx) - coming soon!
A quick view of your library's population assignment and MOE for local fiscal year 2015 (question 4.2).
NOTE:  May need to "Enable Editing" in Excel after downloading.  Contact staff regarding issues or questions about this tool.

Weekly Total Tool (.xls)
A handly calculator for libraries to determine unduplicated hours (question 11.3).

Indirect Costs Information
Indirect costs can be included when a library fails to meet Maintenance of Effort.  An indirect cost is a cost incurred for a normal library operating expenditure that is not assigned to the library's budget, but paid for by a local government agency on behalf of the library.
Indirect Cost Examples - Word format | PDF format
Indirect Cost Documentation Sample - Word format | PDF format

Accreditation Appeal
Public libraries that do not meet certain accreditation criteria have the option to appeal loss of accreditation.  Appeals are heard by the Library Systems Act Advisory Board (LSAB) at their summer meeting.  The board makes a recommendation to the Director and Librarian, who either sustains or denies the recommendation.  Should that decision not be favorable to the library, the library can appeal directly to the commission at their summer meeting.

If you believe your library may need to appeal loss of accreditation, please contact Stacey Malek at smalek@tsl.texas.gov and she will assist you with this process.

Accreditation information

Benefits of Accreditation  -  Word format | PDF format

Accreditation Questions - Word format | PDF format

Informational webinars

Reporting Errors Workbook 2014 for the Texas Public Library Annual Report - original air date Tuesday, March 24, 2015

Texas public libraries complete the Public Libraries Annual Report each year. Once your library’s report is submitted, staff at TSLAC complete an analysis of the data for any potential errors or accreditation issues. You are then sent a reporting errors workbook, which outlines the accreditation issues, possible errors, and any requests for clarifications. Learn how to quickly determine whether the library’s report needs amending or if your library may have an accreditation issue. You will also learn how to use the workbook to assist in planning for the next year’s report.

This is an online short course.  If you wish to obtain continuing education credit for it, you must create and/or log in to your user account, enroll in the course, and view the recording.  Log in as "Guest" to view the recording without obtaining CE credit. Click here to view Presentation slides.

What’s New in the 2014 Texas Public Library Annual Report?  original air date Thursday, January 22, 2015.

TSLAC Program Coordinator Stacey Malek will provide participants with an overview of the changes in the Texas Public Library Annual Report for Local Fiscal Year 2014. This will include new questions  and changes to questions as they relate to the changes in the accreditation criteria. She will also do a quick overview of the report and take questions that participants may have regarding the report. Click here to view Presentation slides.

Changes to the Accreditation Criteria for 2014 - original air date Thursday, January 15, 2015.

The Minimum Accreditation Criteria for Public Libraries have changed! The changes to the minimum criteria will be in place for public libraries’ local fiscal year 2014. TSLAC Program Coordinator Stacey Malek will provide participants an overview of the final changes to the minimum criteria, which were the result of almost two years work by a joint task force put together by TSLAC and TLA. Click here to view Presentation slides.  

Contact Information

Texas State Library & Archives Commission Library Development and Networking Staff

Stacey Malek, Program Coordinator (stacey.malek@tsl.texas.gov, 512-463-5532)

Valicia Greenwood, Library Statistics Specialist (valicia.greenwood@tsl.texas.gov, 512-463-5466)

Deborah Littrell, Division Director (deborah.littrell@tsl.texas.gov, 512-463-5456)

Rules for Administering the Library Systems Act

Texas Administrative Code §1.71 - §1.86

Minimum Standards for Accreditation of Public Libraries in the State Library System

Links to Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Minimum Standards for Accreditation in the State Library System.  Adopted by the Texas State Library & Archives Commission on November 7, 2014; effective November 30, 2014.

Texas Administratve Code §1.85 Annual Report

A public library shall file a current and complete annual report with the Texas State Library and Archives Commission by April 30. Revisions to the annual report which would affect membership status for the next fiscal year will not be accepted after July 31. Staff vacancies that occur after the report is filed shall not adversely affect applications for system membership in the next fiscal year. Staff vacancies that occur prior to filing the report which affect system membership must be filled and reported prior to July 31. Willful falsification of annual reports shall cause the library to be disqualified for one year in the first instance and disqualified for three years in the second instance.

[The provisions of this §1.85 adopted to be effective April 30, 1985, 10 TexReg 1228; amended to be effective August 4, 1988, 13 TexReg 3633; amended to be effective March 10, 1999, 24 TexReg 1612]

Page last modified: August 20, 2015