PART I: SECONDARY DATA REPORT

IX. TEXAS STATE ELECTRONIC LIBRARY

The Texas State Library and Archives Commission (TSLAC) provided Texas public libraries and Texas state governmental agency libraries with free access to full text articles, citations, book records, business directories, telephone numbers, and Internet links through the Texas State Electronic Library (TSEL). TSEL expanded the power of library collections and met the information demands of a wide range of patrons. The project increased community awareness of the local library's value, and provided even small, rural libraries with electronic access to thousands of printed magazine titles. In FY 2000, the project databases became part of a cooperative program with the TexShare resource-sharing program.

Library Resource Sharing (LRS) has four programs that serve academic, library, government, and public constituencies. LSTA funds the database program only. The programs include:

Databases for Public Libraries. This program gives public libraries access to about 60 commercial databases at no charge.

TexShare is a cooperation program of academic and public libraries to improve library services to Texas residents through efficient sharing of library resources and group licensing of products and services. TexShare services include a reciprocal borrowing card, online databases, a courier service and a grant program.

Texas State Publications Depository operates as a clearinghouse of materials published by state agencies and universities. The depository distributes more than 300,000 individual publications a year to a network of 50 designated depository libraries.

Trail is a searchable catalog and retrieval service for electronic publications created by Texas State agencies. More than 90 percent of state agencies are populating the catalog. In FY 2000 Trail included more than 7,000 unique publications.

1. LSTA Project Activities

FY 1998:

The TSEL project used the grant to purchase a variety of databases, providing online database subscriptions to 285 public libraries statewide. The databases included First Search, Online Britannica, Electric Library, and Archives USA.

FY 1999:

The TSEL project used the grant to provide public libraries and state governmental agency libraries with electronic access to materials. Specific products offered included over 75 databases through OCLC's First Search, the Online Britannica, Electric Library (from Infonautics), Texas NewsStand (Bell & Howell), three literature databases from Gale Group, DISCovering Science (Gale Group), Ethnic News Watch (Softline), and Archives USA (Chadwyck-Healey). TSLAC provided a gateway for access to the databases and technical support for libraries that used them.

FY 2000:

In FY 2000, LRS served 1,727,261 people; provided 16,663,100 materials, and trained 6,790 libraries' staff.

2. Cost Avoidance

LSTA funds constitute a small percent of the funds used by the TSEL/TexShare Online Databases. As seen in the table below, LSTA funds were 13.3 percent of the TSEL funds in 1999 and only 2.2 percent in 2000 and 2.1 percent in 2001. The numbers included in this report are based upon figures reported to LSTA according to federal reporting definitions. Some figures may vary slightly from reports that use Texas state reporting definitions.

Table IX.1

TSEL

1998

1999

2000

2001

LSTA

$68,191

$ 200,000

$ 85,700

$ 232,400

Matching Funds

*

$1,299,873**

$3,750,381

$10,966,004

Total

 

$1,499,973

$3,836,081

$11,198,404

% of LSTA

 

13.3%

2.2%

2.1%

* No information.


** Does not include TexShare.

The major performance measure of TSEL is cost avoidance. The share of LSTA funds was used as a basis for calculating the portion of cost avoidance that can be attributed to LSTA. In a three-year period, cost avoidance due to electronic resource sharing amounted to nearly $247.6 million. Over eight million dollars can be attributed to LSTA.

Table IX.2

TSEL

1999

2000

2001

1999-2001

LSTA Share

13.3%

2.2%

2.1%

 

Cost Avoidance

$24,728,960

$53,832,696

$169,031,413*

$247,593,069

Cost Avoidance Attributed to LSTA

$ 3,288,952

$ 1,184,319

$ 3,549,660

$ 8,022,931

* The 2001 cost avoidance includes:


$156,898,015 database cost avoidance


$1,143,502 TexShare Card cost avoidance


$39,702 Clearinghouse cost avoidance


$10,950,194 ILL cost avoidance

3. Usage Statistics

Usage is another category of performance. The TexShare Online Databases program reports four usage measures:

  • Number of sessions
  • Number of searches
  • Number of citations
  • Number of documents
Table IX.3

Program Usage

1999

2000

2001

TexShare Core Database

Sessions

614,760

672,292

692,947

Searches

3,023,039

3,769,341

5,095,907

Citations

6,974,887

5,788,155

3,855,868

Documents

650

641,135

1,004,590

TSEL/LRS Core Database

Sessions

78,630

147,550

23,735*

Searches

270,218

642,294

764,552

Citations

160

31,294

0

Documents

128,822

410,134

440,122

* Does not include FY 2001 New Subscriptions.

Over the 1999-2001 period, both in the TexShare database program and the TSEL database program, the number of documents accessed increased the most, as shown in the following table. Searches associated with the TexShare Database program increased nearly 70 percent over this period. Searches associate with the TSEL Database program increased more than 180 percent. The number of sessions associated with the TexShare Database program increased about 13 percent but the number of sessions associated with the TSEL Database program decreased nearly 70 percent.

Table IX.4

Usage Measures

2000-1999 Change

2001-2000 Change

1999-2001 Change

TexShare Core Database

Sessions

9.3%

3.1%

12.7%

Searches

24.7%

35.2%

68.6%

Citations

-17.0%

-33.4%

-44.7%

Documents

985.4%

56.7%

1,544.5%

TSEL/LRS Core Database

Sessions

87.6%

-83.9%

-69.8%

Searches

137.7%

19.0%

182.9%

Citations

194.6%

*

*

Documents

218.4%

7.3%

241.6%

* Can not compute.

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