PART I: SECONDARY DATA REPORT

V. LIBRARY ESTABLISHMENT GRANTS

According to Beyond 2000: Books, Bytes and Beginnings; the Texas State Library and Archives Commission's Strategic Plan for 2001-2005, 1.4 million people in Texas are without library services. Consistent with the LSTA goal to target services to underserved urban and rural communities, TSLAC created the Establishment Grants program whose purpose is to establish libraries in unserved communities.

The Establishment Grants award $30,000 a year for up to three years to establish public library service to an area not served by a public library. The library receiving the grant is obligated to achieve all requirements for membership in the Texas Library System by the end of the third year. It is obligated to make appropriate progress towards meeting those requirements during each grant year in order to receive the grant for the following year. Requirements for system membership include quantifiable population-based measures such as collection size, local funding level, number of service hours, staffing levels, and staff qualifications. Indeed, all libraries that participated in this grant program have become full system members at the end of the three-year period. The percent of population served in these areas has increased.

The TSLAC sends out announcements about the grants to appropriate officials and library supporters in cities and counties that are without public library service. The state and regional systems provide assistance with the preparation of the grant application as well as assistance in establishing and operating libraries, and in technical areas during the grant period.

Approximately 48,000 people in six communities who did not previously have public library service how have a public library through the Establishment grant. Two of the counties that established public library service with the assistance of this grant previously had no public libraries in the county.

TSLAC awarded 14 grants, each for $30,000, from FY 1999 through FY 2001. These included:

  • Three Establishment Grants in FY 1999
  • Five Establishment Grants in FY 2000
  • Six Establishment Grants in FY 2001

The 14 grants were awarded to six legal entities for the establishment of libraries.

  • Mills County (Jennie Trent Dew Library in Goldthwaite)
  • Naples, City of (Naples Public Library)
  • Throckmorton County (The Depot Public Library)
  • Benbrook Library District (Benbrook Public Library)
  • Randall County/Canyon Public Library
  • Clifton, City of (Nellie Pederson Civic Library)

Typically, these organizations received three-year grants.

In FY1999, LSTA awarded:

  • $30,000 to Mills County (Jennie Trent Dew Library in Goldthwaite)
  • $30,000 to Naples, City of (Naples Public Library)
  • $30,000 to Throckmorton County (The Depot Public Library)

In FY 2000 LSTA awarded:

  • $30,000 to Benbrook Library District (Benbrook Public Library)
  • $30,000 to Mills County (Jennie Trent Dew)
  • $30,000 to Naples, City of (Naples Public Library)
  • $30,000 to Randall County (Canyon Public Library)
  • $30,000 to Throckmorton County (Depot Public Library)

In FY 2001 LSTA awarded:

  • $30,000 to Benbrook Library District (Benbrook Public Library)
  • $30,000 to Clifton, City of (Nellie Pederson Civic Library)
  • $30,000 to Mills County (Jennie Trent Dew)
  • $30,000 to Naples, City of (Naples Public Library)
  • $30,000 to Randall County (Canyon Public Library)
  • $30,000 to Throckmorton County (Depot Public Library)

Throckmorton County - Depot Public Library

Volunteers opened the Depot Public Library in Throckmorton, Texas, in 1996 as a privately run library with a donated collection. The library received a $30,000 Establishment Grant in 1999, along with initial local government funds of $5,000. These funds allowed the library to expand its collection, hours of service,and programming; hire a certified county librarian; provide equipment and furnishings; and achieve full membership in the Texas Library System. The library serves a county population of 1,880, circulated 2,834 items in FY 1999, and has maintained active and enthusiastic participation from the community. Because the federal and local funds accredit the library with the state, the library has been able to obtain additional state funds for computers and private grants for more books. The library served 8,169 in 1999.

The library attained all but one of the requirements for full membership in the Texas Library System in the first year of grant funding, and was expected to meet or exceed all criteria by the end of the three-year grant eligibility period. The library circulated 1,868 items and served 1,848 visitors in the first year of funding.

In the second year, Throckmorton County used the $30,000 grant to purchase furnishings, equipment and materials. The library anticipated circulating 2,500 items to a population of 1,800. The Depot Public Library also received $5,000 in local funding in FY 2000.

Jennie Trent Dew Library - Goldthwaite, Mills County

The library, which serves a rural county with four school districts and fewer than 5,000 people, was established via trust funds from a private donor. The Establishment Grant of $30,000 allowed the library to hire a certified librarian and assistant, expand and update the collection and expand library hours and services. The funding also allowed the library to provide Internet access (in conjunction with other funding sources), to provide training opportunities for the librarian, and to receive local funding, qualifying the library for membership in the state system and all the benefits that membership entails. Circulation and usage increased greatly with grant-funded changes.

The second-year grant of $30,000 to the Jennie Trent Dew Library in Goldthwaite was for purchasing additional materials and equipment and continuing to expand services to a population of 5,000. The library exceeded their projections for circulation, new library card issuance, and program participation in the first year of funding, achieving well over 100 percent of their annual goals in these areas. This success was due in part to the extended hours of operation made possible by grant funds. Jennie Trent Dew Library also received $6,730 in local funds in FY 2000.

Naples Public Library

The $30,000 grant allowed the establishment of a new library in a previously unserved rural community of 1,508. The grant covered salary and training for a certified librarian, computers, books and other materials, furnishings, and other expenses. The library enjoys significant community involvement and support.

The second-year grant of $30,000 to Naples Public Library was for use in purchasing an additional 550 items for the collection, to bring the total collection size to 8,000. First year funding helped the library issue 200 new library cards and circulate almost 1,000 items during the first six months. Staff were working to provide Internet access and increase the number of public-access computers during FY 2000. Naples Public Library also received $16,990 in local funds in FY 2000.

Randall County/Canyon Public Library

The $30,000 grant helped Randall County to expand library services to all residents of the county through a contract with the City of Canyon. Grant funds were used to purchase 800 books, subscriptions and other library materials. Due to this grant, 13,125 county residents have access to public library services; a circulation of 15,000 items is expected. Randall County also received $126,615 in local funds in FY 2000.

Benbrook/ Benbrook Public Library

The $30,000 grant helped the Benbrook Library District establish a library for a population of 21,139. Grant funds allowed the library to purchase 204 books during the first year of service. The library anticipates serving 1,000 patrons and issuing 250 library cards in the first year. Benbrook Public Library received $450,000 in local funding in FY 2000.

1. Key Performance Measures FY 1998-2000

TSLAC set several performance measures for the Library Establishment Grants. These included:

  • The decrease in the number of previously unserved persons.
  • An increase in the number of Texans served by the state library system.
  • An increase in the number of communities appropriating funds for Texas libraries.

TSLAC set 24 variables in five areas to report Library Establishment Grant activities. The 24 variables address different aspects of library collection and its use by patrons. The performance variables included:

  • Materials Acquisition:
    • - Number of books received.
    • - Number of microforms received.
    • - Number of audio materials received.
    • - Number of films received.
    • - Number of video materials received.
    • - Number of machine-readable materials received.
    • - Number of other materials received.
  • Library Services:
    • - Total circulation.
    • - Reciprocal borrowing.
    • - ILL activity.
    • - Reference transactions.
    • - Materials used in-house.
    • - Persons attending programs, presentations.
    • - Gate count (persons entering library)
    • - New library cards issued.
  • Children's Services:
    • - Circulation of juvenile materials
    • - Juvenile program attendance.
  • ABE, GED, ESL, Literacy Programs:
    • - Persons attending
    • - Student hours.
  • Administration:
    • - Total collection size.
    • - Titles cataloged.
    • - Percent of collection cataloged.
    • - Uncataloged paperbacks; not part of regular collection.

Similarly to other grant programs, the methodology that the TSLAC used to measure performance vis-�-vis these variables consisted of "percent of target" achieved. As shown in the following tables, the libraries funded through the Establishment Grants demonstrated a high level of activity (output) on the different performance measures. The performance of these libraries varied greatly through the three years. There was little relationship between the targets they set and their performance. While libraries generally increased their targets based on achievements in the previous year, they did not appear to set more accurate target levels.

Table V.1


Materials Acquisition

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

400

294

72.5%

488

331

68.0%

450

804

179.0%

City of Naples

950

488

51.4%

555

643

116.0%

460

396

86.0%

Throckmorton County

129

120

93.0%

140

140

100.0%

432

432

100.0%

Benbrook

204

213

104.0%

300

827

276.0%

 

 

 

Randall County

855

1,778

208.0%

1,156

1,135

98.0%

 

 

 

Clifton

374

831

222.0%

 

 

 

 

 

 




Table V.2


Library Services - Total Circulation

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

3,500

12,756

364.0%

15,000

6,693

64.0%

15,000

11,723

78.0%

City of Naples

2,400

3,524

146.8%

3,000

4,205

140.0%

3,300

4,294

130.0%

Throckmorton County

3,000

2,834

95.0%

2,500

3,070

129.0%

3,000

3,189

106.0%

Benbrook

550

12,236

2,236%

11,000

19,123

174.0%

 

 

 

Randall County

15,000

11,581

77.2%

48,000

76,064

158.0%

 

 

 

Clifton

8,800

8,652

98.0%

 

 

 

 

 

 




Table V.3


Library Services - Reference Transactions

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

100

110

110.0%

40

173

433.0%

250

260

104.0%

City of Naples

1,000

1,633

163.0%

1,000

1,329

133.0%

1,100

1,315

119.0%

Throckmorton County

100

100

100.0%

100

100

100.0%

100

100

100.0%

Benbrook

100

449

449.0%

500

802

160.0%

 

 

 

Randall County

200

126

63.0%

800

623

78.0%

 

 

 

Clifton

300

267

89.0%

 

 

 

 

 

 




Table V.4


Library Services - Persons Attending Programs

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

100

196

196.0%

150

159

106.0%

120

190

158.0%

City of Naples

250

296

113.8%

260

703

270.0%

320

472

147.0%

Throckmorton County

1,275

743

58.0%

500

353

71.0%

800

915

114.0%

Benbrook

N/A

N/A

N/A

N/A

N/A

N/A

 

 

 

Randall County

500

557

111.4%

1,500

1,165

78.0%

 

 

 

Clifton

200

387

193.5%

 

 

 

 

 

 




Table V.5


Library Services - Gate Count

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

5,000

4,725

94.0%

5,500

4,458

81.0%

6,500

6,451

117.0%

City of Naples

2,000

2,607

130.0%

2,000

4,477

224.0%

2,200

4,926

223.0%

Throckmorton County

4,000

2,524

63.0%

2,500

3,200

128.0%

2,800

3,040

108.0%

Benbrook

1,000

6,297

629.7%

4,000

11,592

290.0%

 

 

 

Randall County

7,000

4,637

77.2%

25,000

24,905

99.7%

 

 

 

Clifton

2,200

4,337

197.0%

 

 

 

 

 

 




Table V.6


Library Services - New Library Cards Issued

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

50

133

266.0%

75

219

292.0%

120

132

110.0%

City of Naples

400

557

139.0%

200

344

172.0%

220

286

130.0%

Throckmorton County

25

25

100.0%

25

88

140.0%

50

84

168.0%

Benbrook

250

243

97.0%

200

814

407.0%

 

 

 

Randall County

500

462

92.4%

600

717

120.0%

 

 

 

Clifton

100

394

394.0%

 

 

 

 

 

 




Table V.7


Children's Services - Circulation of Juvenile Materials

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

2,000

1,960

98.0%

2,000

1,231

62.0%

2,400

2,625

109.0%

City of Naples

2,000

1,581

79.0%

2,000

2,772

139.0%

2,200

1,537

69.0%

Throckmorton County

1,055

1,125

107.0%

600

1,444

240.0%

1,250

2,123

170.0%

Benbrook

275

5,566

2024%

2,000

8,262

413.0%

 

 

 

Randall County

9,500

7,594

79.9%

37,000

21,866

59.0%

 

 

 

Clifton

2,900

2,000

69.0%

 

 

 

 

 

 




Table V.8


Children's Services - Juvenile Program Attendance

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

100

132

132.0%

125

0

0.0%

100

54

54.0%

City of Naples

60

276

460.0%

60

566

943.0%

100

252

252.0%

Throckmorton County

165

313

190.0%

165

151

92.0%

425

803

189.0%

Benbrook

N/A

N/A

N/A

N/A

N/A

N/A

 

 

 

Randall County

450

524

116.4%

1,400

1,127

81.0%

 

 

 

Clifton

150

235

157.0%

 

 

 

 

 

 




Table V.9


Literacy Programs - Persons Attending

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

City of Naples

60

276

460.0%

N/A

N/A

N/A

N/A

N/A

N/A

Throckmorton County

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Benbrook

N/A

N/A

N/A

N/A

N/A

N/A

 

 

 

Randall County

N/A

N/A

N/A

N/A

N/A

N/A

 

 

 

Clifton

N/A

N/A

N/A

 

 

 

 

 

 




Table V.10


Administration - Total Collection Size

Establishment Grant

Year 1

Year 2

Year 3

Target

Actual

% of Target

Target

Actual

% of Target

Target

Actual

% of Target

Mills County

11,300

8,982

79.5%

10,000

9,049

90.0%

8,000

8,000

100.0%

City of Naples

7,500

7,540

100.5%

8,000

10,073

126.0%

6,500

10,343

121.0%

Throckmorton County

9,500

5,228

55.0%

9,800

5,940

61.0%

10,500

10,627

101.0%

Benbrook

204

20,804

10198%

24,000

23,434

98.0%

 

 

 

Randall County

36,000

34,720

96.4%

39,500

37,309

94.0%

 

 

 

Clifton

7,500

6,720

90.0%

 

 

 

 

 

 

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Page last modified: March 2, 2011