(April 2000 - August 2003)
Phase II Enhancement for Librarians

Text of the Proposal to the Telecommunications Infrastructure Fund Board (TIF) Government Agency to grant one million dollars in additional funding to expand the TexShare Database portion of the Library of Texas. The proposal was initiated under the recommendations of the TIF Library Working Group.




NAME OF LIBRARY: | Texas State Library and Archives Commission

FSCS Number | N/A

Regional Library System: N/A

Name of Contact Person: Beverley Shirley

Title of Contact Person: Director, Library Resource Sharing

Mailing Address: PO Box 12927 Austin, TX 78711-2927

Telephone Number: 512-463-4533 | Fax Number: 512-936-2306

E-Mail Address:

Federal Tax ID #: 74-6000126 | Name of County: Travis County

State Senator: Gonzalo Barrientos | State Rep.: Elliott Naishtat

ANNUAL CIRCULATION (check one): Less than 100,000 | X Greater than 100,000




Has this application been reviewed by your Regional Library System (yes or no): N/A

Signature of Authorized Official | Date

Edward Seidenberg, Assistant State Librarian

Printed Name and Title

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The applicant hereby assures and certifies to the grant that:

1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required.

2. It is applying for funds to purchase equipment or services that are not already in the possession of the applicant.

3. The programs contained in its application meet all requirements, that all the information is correct, that there has been appropriate coordination with affected agencies, and that the applicant will comply with all provisions of the grant and all other applicable federal and state laws, regulation, and guidelines.

4. Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such record, as TIF shall prescribe, shall be provided to assure fiscal control, proper management, and efficient disbursement of funds received under the grant.

5. It shall maintain such data and information and submit such reports, in such form, at such times, and containing such information as TIF may require.

6. It will comply with Texas Government Code, Chapter 573, Vernon's 1994, by ensuring that no officer, employee, or member of the applicant's governing body or of the applicant's contractor shall vote or confirm the employment of any person related within the second degree by affinity or the third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person unless otherwise expressly provided by law.

7. Will insure that all information collected, assembled, or maintained by the applicant relative to the project and all equipment purchased with grant funds will be available to TIF staff or its agents for copying or inspection during normal business hours.

8. It will comply with the State of Texas Uniform Grant Management Standards (UGMS) as amended January 1998, developed under the directive of the Uniform Grant and Contract Management Act, Texas Government Code, Chapter 183. (Applies to Public Libraries only.)

9. It will comply with all federal statutes relating to nondiscrimination which include, but are not limited to, Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), which prohibits discrimination on the basis of race, color or national origin; Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681et seq.), which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Subtitle A, Title II of the Americans With Disabilities Act (42 U.S.C. 12131-12134) and the Department of Justice implementing regulation, 28 CFR Part 35, which prohibit state and local governments from refusing to allow a person with a qualified disability from participating in a service, program, or activity simply because the person has a qualified disability; the Age Discrimination Act of 1974, as amended (42 U.S.C. 6101 et seq.), which prohibits discrimination on the basis of age; and the Department of Justice Nondiscrimination Regulations, 28 CFR, Part 42, Subparts C, D, and G.

10. It will in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing, on the ground of race, color, religion, national origin, sex, age, or disability against the project, forward a copy of the finding to Telecommunications Infrastructure Fund Board.

11. It will comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq.) by certifying that it will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; it will publish a statement notifying employees that these activities are prohibited in the applicant organization's workplace and specifying the actions that will be taken against employees for violation of such prohibition; and by maintaining on file the place(s) that work is performed in connection with the grant listing street address, city, county, state and zip code.

12. It will provide an Equal Opportunity Program if required to maintain one, where the application is for $500 or more. By execution of this form the applicant certifies that it agrees to abide by the above-referenced assurances. The assurance with regard to the above laws and regulations shall obligate the applicant organization for the period during which State financial assistance is extended.

Organization Name: Texas State Library and Archives Commission

By: ______________________________________________ Signature - Head of Governing Body

Sandra Pickett Chairman, TSLAC

Date of Signature

By: ______________________________________________ Signature of Authorized Official

Edward Seidenberg Assistant State Librarian Title

Date of Signature

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The abstract is a summary of the project and should mention the problem or need being addressed, the proposed activities, and the intended outcomes. The abstract must contain: a statement of goals, purpose and objectives; and a brief description of expected results.

Applicant Name: Texas State Library and Archives Commission

Amount Requested: 1,000,000 | Total Project Cost: 4,161,509

Applicant Name: Texas State Library and Archives Commission

Amount Requested: 1,000,000 Total Project Cost: 4,161,509. At the urging of the Telecommunications Infrastructure Fund Board (TIFB) Library Working Group, the Texas State Library and Archives Commission (TSLAC) submits this request for $1,000,000 to enhance the two-year Phase II of the Library of Texas Project, which is currently funded by TIFB.

The Library of Texas builds on previous TIFB infrastructure grants to public and academic libraries, and TexShare, the statewide resource sharing network. TIFB funding has enabled TSLAC to increase the availability of information in electronic format for all Texans, to enhance training opportunities for library staff and the public, and to plan for integrated access to a variety of digital information sources.

This grant application includes an enhancement of Phase II of the Library of Texas project. It specifically addresses the online databases component and the need to provide professional medical information to Texas public, academic, and medical libraries.

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Include statement of purpose, goals and philosophy. Clearly establish what entity is applying for funding. Describe the target population, their characteristics; and how many will be affected by the project. Explain how the project serves rural, remote, and underserved populations. Describe how organizations in the community may/will contribute to the project. Indicate whether the proposed project involves a single entity or represents a collaborative effort by more than one organization. Where the project involves more than one organization, explain the roles and responsibilities of each entity relevant to the project. Include mechanisms to promote growth, community involvement, and responsibility for self-containment.

The Texas State Library and Archives Commission administers an innovative, collaborative project involving TIFB, TSLAC, and over 600 medical, academic, and public libraries in Texas to better meet the information needs of Texans - The Library of Texas. TSLAC achieves economies of scale by negotiating electronic database license agreements on behalf of over 600 members of TexShare, the statewide resource sharing network. These agreements leverage the expenditures of tax dollars at the state and local level, impacting 155 public and private universities and community colleges, the Texas State Library, and over 500 local governments. TSLAC asks for $1,000,000 from the TIFB to expand databases of medical information.

In this project, TSLAC proposes to continue a successful collaboration with TIF to build the Library of Texas, which will deliver information when, where, and how Texans need it. A broad range of information services are provided to students, government officials, business owners, and the general public across Texas. This proposal impacts the online database component of that project, providing full-text medical materials to desktops in libraries, homes, and offices in Texas - even in the most remote locales.

This enhancement to the Library of Texas supports TIF's mission by providing Texans, especially health professionals, with new ways to acquire and use information and by increasing the range of information resources available to them. To support this two-year project enhancement, TSLAC requests $1,000,000 from TIF.

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Explain the needs and/or problems that the proposed project will address. Focus on conditions in the lives of constituents that need to be changed; specify services that are unavailable without deploying advanced technology; identify disparity in access and financial need.

At a time when the state's well-being depends more on information than ever before, many Texas health practitioners have limited access to current, accurate and reliable information. Additionally, with the average academic medical book priced at over $80.00, medical libraries are finding it hard to purchase all of the materials necessary to keep their collections up-to-date with current medical research and practice.

The state of Texas is suffering from a shortage of health care professionals in rural areas. Texas Department of Health data shows that in 1999: ***Twenty-six of the state's 254 counties had no primary care physicians and 20 counties had only one primary care physician. ***Fifteen percent of the population was located in 196 rural counties and 85 percent was located in the 58 urban counties. By comparison, 11 percent of the primary care physicians were practicing in the rural areas of the state and 89 percent in the urban areas. ***The population-to-primary care physician ratio in rural areas was 2,125:1, approximatey 43 percent higher than the urban ratio of 1,491:1. ***58 percent of the counties in Texas had either whole or partial-county HPSA (Health Professional Shortage Area) designations. Ninety-one percent of the 116 "whole county" HPSAs were rural counties. Many of these rural areas also experience shortages of non-physician primary care providers including nurses, allied health professionals and mental health providers.

One of the four primary recommendations for retention of health care practitioners in rural communities identified by the Ad Hoc Committee on Recruitment and Retention of Health Professionals (1999) is to develop medical schools and academic health science center services that would provide ongoing peer consultation, training, and communication for health care professionals in rural areas. These schools will need to provide their students and the isolated rural communities they serve with ready access to current medical materials. Online databases and ebooks provide an efficient and effective mechanism to meet this need.

In August 2001, the TIFB Library Working Group established a list of funding priorities for FY02. At the urging of the representative from the medical library community, one of the top funding priorities of this group was $1,000,000 for databases directly related to the needs of the academic medical library community. The databases targeted for this money were to be specific to the needs of physicians and medical researchers. The TIF staff agreed with the working group that this would be a priority for funding and referred this recommendation to the TIF Board. The TIF Board approved funding for these databases at the full $1,000,000 at their November 16, 2001, meeting.

In discussion with the medical library community, it has become apparent that TexShare is the only program in Texas positioned to purchase and implement delivery of this medical database service. TexShare already provides databases on a statewide basis. The current TexShare databases are made available through the Internet in a variety of ways: (1) To member libraries through IP- authenticated servers. (2) To member libraries using a login and password to a generic Internet gateway page provided by TSLAC. (3) To member libraries using a login and password to customized Internet gateway pages provided by TSLAC. (4) To the registered users of member libraries in their homes and offices through technologies that their local libraries manage (proxy servers, modules of the library's online catalog, rewriting proxy servers, etc.). (5) To the registered users of member libraries in their homes and offices using a login and password to either the generic Internet gateway or a library-customized gateway provided by TSLAC.

Currently the TexShare program provides the following health-related databases in its core (fully subsidized) database collection:

Alternative Health Watch
Clinical Reference Systems
Health Source: Consumer
Health Source: Nursing
Health and Wellness Resource Center
Health Reference Center, Academic
Psychology & Behavioral Sciences
USP DI Vol II, Advice for the Patient
Medical ebooks through netLibrary

In the past year, TexShare users have searched the core medical databases over 1,300,000 times and have viewed over 1,000,000 health-related articles.

In addition to the core collection of databases, TSLAC negotiates discount prices for other databases that many TexShare libraries need. TSLAC partially subsidizes these databases, but the bulk of the subscription fees are paid by the subscribing libraries. 52 TexShare member libraries subscribe to medical databases using the TexSelect services. The following medical databases are included in this collection (TexSelect service):

CINAHL Nursing Collection I (e journals)
Nursing Collection II (e journals)

By working together, TIFB and the State Library can deliver medical content, accessible through the World Wide Web, to educate health care providers, to inform health care practitioners, to retain primary care physicians in rural areas, and to improve the health and well-being of Texans.

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Identify project objectives and the methods or activities that will occur to meet the stated objectives. Objectives should be specific, identify what needs to be done, and be directly related to solving the needs defined in Form 6. Clearly describe project activities, state reasons for selection of activities, describe sequence of activities, describe staffing selections.

The Library of Texas online database component recognizes that: With the growth of the World Wide Web, customers expect instant information at their fingertips. Unfortunately, much of what they find on the Web's millions of sites is inaccurate or non-authoritative or inappropriate. Furthermore, search engines often offer little help, since they frequently yield long lists of irrelevant, extraneous results.

Extending the range of database subscriptions available through the TexShare database service is the best way to put current, accurate, commercial-free information on the desktop for all Texans. In contrast to many Web-based tools, these subscription databases offer authoritative full-text articles from verifiable sources such as handbooks, encyclopedias and other reference tools, as well as newspapers, magazines and peer-reviewed scholarly journals.

Since academic medical databases are priced beyond the reach of many Texas libraries, the most cost-effective way to provide Texans with reliable, high-quality content is through statewide cooperative subscriptions. Buying databases at the state level enables libraries to serve Texans at a fraction of what local communities would pay if they purchased these services on their own. Online database subscriptions provided by the State Library would have cost individual libraries millions of dollars. Increasing the number of TexShare databases available to libraries statewide will yield comparable savings. A breakdown of individual library costs is appended to this proposal.

Expanding the range of subscription databases is also an equitable approach, since it makes the same high-quality information available to every Texan - urban or rural, rich or poor. With a dramatic increase in the number of rural households with Internet access and with rural access rate now approximating those of all households, delivery of these services directly to the offices of rural physicians is both practical and effective. The same broad range of access methods available for the current collection of TexShare databases will be available for accessing the medical databases purchased with this grant.

Focusing on material to meet the needs of both the practicing physician and the medical researcher, these databases will provide new content to the TexShare database service. Databases proposed for inclusion:

Stat Ref! (2 year subscription) - Includes the following medical titles: AHFS Drug Information Basic & Clinical Pharmacology Color Atlas & Synopsis of Clinical Dermatology Current Critical Care Diagnosis & Treatment Current Diagnosis & Treatment in Cardiology Current Diagnosis & Treatment in Gastroenterology Current Diagnosis & Treatment in Orthopedics Current Medical Diagnosis & Treatment Current Obstetric & Gynecologic Diagnosis & Treatment Current Pediatric Diagnosis & Treatment Current Surgical Diagnosis & Treatment DeGowin's Diagnostic Examination Dictionary of Medical Acronyms & Abbreviations DSM-IV-TR: Diagnostic and Statistical Manual of Mental Disorders Ellenhorn's Medical Toxicology Geriatric Medicine Griffith's 5 Minute Clinical Consult Internal Medicine (Stein) Medical Immunology Medicode's ICD-9-CM, and AMA's CPT� with RVU Coding Resources Mosby's Drug Consult� Principles & Practice of Emergency Medicine Principles of Surgery Review of General Psychiatry Review of Medical Physiology Review of Natural Products Rudolph's Pediatrics Smith's General Urology Stedman's Medical Dictionary Taylor's Family Medicine: Principles & Practice The 5 Minute Emergency Medicine Consult The ICU Book The Merck Manual of Diagnosis & Therapy Treatments of Psychiatric Disorders USP DI� Vol. I: Drug Information for the Health Care Professional USP DI� Vol. II: Advice for the Patient WebMD� Scientific American� Medicine Williams Obstetrics

Salud Para Todos� (2 year subscription) - This database is a full text consumer-health database written entirely in Spanish. Designed specifically for those seeking information about health and medicine, the content in Salud Para Todos� was selected from over 300 publications and sources created by over 50 research associations and national institutes, with each article associated to one of 48 main categories including substance abuse, cancer, mental health, contraception, infectious diseases and many other key health areas. Salud Para Todos helps libraries provide their Spanish-speaking researchers with comprehensive health information. It provides physicians with Spanish-language information to share with their Spanish-speaking patients.

eBooks from netLibrary: In addition to the medical texts included in the Stat Ref! collection, the TexShare Electronic Information Working Group will select medical ebooks to supplement and update the collection already available through the core TexShare database service.

Expanding the range of the database component of the Library of Texas helps Texas libraries to extend the benefits that have already been delivered through the core database program and to support the health care community to the benefit of all Texans.

Lead Responsibility - Russlene Waukechon: Russlene will work with the TexShare Electronic Information Working Group to select databases for statewide purchase and with database vendors to insure ready access to the databases. Russlene has over 15 years of experience in libraries, including almost 10 years in medical libraries.

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Address ways applicant organization intends to secure future funding to sustain project. Examine different outlets for local funding, community in-kind donations and cash, Federal and other State grants. Discuss measures that employ cost-effective procedures for implementing the project.

By working together to establish the Library of Texas, TIFB, TSLAC, and medical libraries at thirteen publicly-supported universities will demonstrate the value of interagency cooperation, and highlight the benefits for Texans when state agencies collaborate to address problems. The benefits of this collaboration will be extended to include libraries at all 53 publicly-supported universities in TexShare as well as libraries in private universities, libraries of clinical medicine, and public libraries throughout the state. TSLAC will commit its full institutional resources to completing this project on time and within budget. Project-related publications such as Web pages, training materials, and flyers will acknowledge prominently TIFB's support.

From the outset, TSLAC has planned for maintaining the four components of the Library of Texas Project. TSLAC plans to include an exceptional item for general revenue in the agency's Legislative Appropriations Request for the second year of the coming biennium (FY 2005) to support continued licensing of TexShare databases.

The agency is currently working to craft a Communications Plan for TexShare, which will be designed to raise awareness among target groups of TexShare database users of the need to express user support for the databases. TSLAC expects the Communications Plan to help the agency describe in greater detail the direct benefits that database access has made possible for users. A recent example of clearly articulated benefit is the letter to Mr. Jameson from the University of Texas Systems' Chief Academic Officers in which they endorse a strategy to "continue current state funding for TexShare online dabases serving undergraduate students and the general public."

While TSLAC's primary focus for future funding is state general revenue, agency staff has calculated scenarios in which funds from the federal Library Services and Technology Act (administered by the Texas State Library and Archives Commission) and cost sharing arrangements may be used to maintain database licenses. In addition, the agency has identified several grant opportunities, including the National Leadership Grants available from the federal Institute of Museum and Library Services. The agency is committed to maintaining the current level of support for the TexShare databases, including this request to enhance the database selection with medical information.

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Include a detailed timeline for installation of equipment, training, and project activities. Document when outlined objectives are expected to be met as well as major milestones projected over the life of the project. Refer to the RFP for anticipated starting and ending dates for the grant project. All obligations of funds for activities and services conducted shall occur within those dates.

Project Timeline Phase II Library of Texas

FY 02
FY 03
  Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Online Databases                
Meet with constituent group to discuss potential purchases
Meet with constituent group to prioritize purchases  
RFI or RFP issued (as needed)    
Databases selected    
Contracts written and approved    
Database subscriptions start, access begins      









Status FY02:

Actions completed:

1) Constituent group (TexShare Electronic Information Working Group) met, prioritized, and selected databases
2) Salud Para Todos� price was negotiated as part of current contract renewal (Ebsco Publishing)
3) Salud Para Todos was posted on marketplace as part of the Ebsco Publishing contract renewal and approved by Texas State Library and Archives Commission at its spring meeting.
4) Stat Ref! price was negotiated.
5) Stat Ref! standard license was received and is currently under review.
6) netLibrary ebooks medical ebooks can be purchased under our current contract with Amigos Library Services.

Actions to be completed after funding secure:

1) Contract with Ebsco to be amended to reflect addition of Salud Para Todos by July 31, 2002
2) Stat Ref! contract to be posted on Marketplace by July 19, 2002.
3) Stat Ref! contract to be presented to Texas State Library and Archives Commission for approval at the July 29, 2001 Commission meeting.
4) Salud Para Todos subscription to begin August 1, 2002.
5) Stat Ref! subscription to begin by August 5, 2002.
6) netLibrary ebooks to be selected by August 9, 2002.
7) netLibrary ebooks to be available by August 30, 2002.

FY03 Continuations:

In FY03, renewal of these products will become part of the cycle we have established for contract renewals. Per the timeline above, database contracts are approved at the spring meeting of the Texas State Library and Archives Commission. We anticipate that this will be the case for the Salud Para Todos and Stat Ref! databases. The ebook contract renews in September of each year; it is approved by the Texas State Library and Archives Commission at its summer meeting.

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Applicants must include the following information in their evaluation plan: * Who is responsible for conducting the evaluation plan; * Defined evaluation criteria that relates to stated objectives; * How evaluation data will be collected throughout the life of the project; * How evaluation data will be analyzed; * How evaluation data will be reported and used to improve project.

Evaluation Plan Phase II Library of Texas

Output (From LAR 2002-2003)
FY02 est.
FY03 est.
Number of persons served by library resource sharing
5.6 mil.
6 mil.
Number of books and other materials provided by library resource sharing.
27 mil.
30 mil.
Number of librarians trained or assisted to use shared resources.
Dollar value of cost avoidance
$104 mil.
$113 mil.
Cost per book & other library material provided by shared resources
Customer satisfaction
90 percent of respondents will assess the quality of database or training services as "Good" or "Excellent," with an averagee score of at least "5" on TSLAC's 7-point assessment scale
90 percent of respondents will assess the quality of database or training services as "Good" or "Excellent," with an averagee score of at least "5" on TSLAC's 7-point assessment scale
















Goal 1: TexShare will provide an extended number and greater variety (scope and depth of content coverage) of databases to Texas academic libraries, public libraries, and libraries of clinical medicine.

� Objective: Add new database specific to medical libraries by August 5, 2002.
� Objective: In FY03 and FY04 TexShare libraries and their patrons will search medical databases a total of 2,700,000 times.
� Objective: Meet with the Electronic Information Working Group (EIWG) to review, select, and renew the database selection for the next fiscal year in February annually.

Goal 2: Libraries in the state of Texas will avoid the cost of individual database subscriptions through the consortial purchasing of databases through the TexShare program at the Texas State Library and Archives Commission.

� Objective: The total database package will have a cumulative cost avoidance figure for local libraries of $137 million in FY 2003.
� Objective: The total database package will have a cumulative cost avoidance figure for local libraries of $144 million in FY 2004.
� Objective: Subscription increases will be less than inflation rate and within negotiated price caps.

Goal 3: Every library patron that visits a TexShare consortium library in Texas will be provided access to a core collection of electronic resources.

� Objective: Provide all eligible libraries with database training opportunities through training classes held statewide.
� Objective: Develop a communications plan with a professional consulting firm to establish roles and responsibilities for informing the citizens of Texas about TexShare databases by August 31, 2002.
� Objective: Improve access to full-text journals through purchase of electronic serials management system by August 1, 2002.

Goal 4: Texas library patrons use TexShare databases conveniently from their homes and offices.

� Objective: Develop method to offer remote access with statistics by state library and notify libraries by April 30, 2002.
� Objective: 25% of public libraries in towns with populations less than 25,000 enroll in remote access program by 2004.


Texas library users use the TexShare databases from their homes and offices.
Use of the remote access service.
Count of enrollment forms submitted Log analysis of remote access web pages.
Library users will successfully find information from the databases.
Usage statistics will reflect increased number of documents retrieved. Users find the information they need when searching the databases.
Monthly statistics gathered from databases Customer satisfaction survey.










Success Stories:

In Phase I of the Library of Texas Project, the Texas State Library and Archives Commission was able to leverage the buying power of over 600 libraries to negotiate licenses to 60 online databases. These databases cost the state a little over $10 million dollars to purchase. If each of the libraries benefiting from these services had purchased these databases themselves, the cost would have been $150 million.


The Library of Texas project was envisioned and originally presented as a four-year project, with sustainability to be achieved by year five. Accelerating this time frame to achieve sustainability in a two-year time frame is a challenge.

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Page last modified: February 15, 2011