THE LIBRARY OF TEXAS PROJECT HISTORY
(April 2000 - August 2003)
 
Phase II Proposal for Librarians

PHASE II PROPOSAL FROM THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION

 

Form 1: Cover

Name of Library: Texas State Library and Archives Commission
FSCS Number: N/A
Regional Library System: N/A
Name of Contact Person: Beverley Shirley
Title of Contact Person: Director, Library Resource Sharing
Mailing Address: P.O. Box 12927 Austin, TX 78711-2927
Tel. Phone Number: 512-463-4533 Fax Number: 512-936-2306
E-mail Address: bshirley@tsl.texas.gov
Federal Tax ID #: 74-6000126 Name of County: Travis
State Senator: Gonzalo Barrientos State Representative: Elliot Naishtat
Annual Circulation: (check one) Less than 100,000 X Greater than 100,000
Total TIF Funds Requested: 13,281,962
Total Local Funds for Project: 5,525,613
If Applicable: Name of Collaborative in Which Your Institution is Paricipating
Has this application been reviewed by your Regional Library System? N/A
Signature of Authorized Official Date:
Printed Name and Title

 

Form 2: Grant Officials

Project Director  
Name: Beverley Shirley
Title: Director, Library Resource Sharing Division
Organization Name: Texas State Library and Archives Commission
Mailing Address: P.O. Box 12927 Austin, TX 78711-2927
Telephone: 512-463-5433
E-mail Address: bshirley@tsl.texas.gov
Signature:  
Financial Officer  
Name: Donna Osborne
Title: Director, Administrative Services Division
Organization Name: Texas State Library and Archives Commission
Mailing Address: P.O. Box 12927 Austin, TX 78711-2927
Telephone: 512-463-5440
E-mail Address: dosborne@tsl.texas.gov
Signature:  
Authorized Official  
Name: Ed Seidenberg
Title: Assistant State Librarian
Organization Name: Texas State Library and Archives Commission
Mailing Address: P.O. Box 12927 Austin, TX 78711-2927
Telephone: 512-463-5459
E-mail Address: edw@tsl.texas.gov
Signature:  

FORM 3: CERTIFIED ASSURANCES

The applicant hereby assures and certifies to the grant that:

1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required.

2. It is applying for funds to purchase equipment or services that are not already in the possession of the applicant.

3. The programs contained in its application meet all requirements, that all the information is correct, that there has been appropriate coordination with affected agencies, and that the applicant will comply with all provisions of the grant and all other applicable federal and state laws, regulation, and guidelines.

4. Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such record, as TIF shall prescribe, shall be provided to assure fiscal control, proper management, and efficient disbursement of funds received under the grant.

5. It shall maintain such data and information and submit such reports, in such form, at such times, and containing such information as TIF may require.

6. It will comply with Texas Government Code, Chapter 573, Vernon's 1994, by ensuring that no officer, employee, or member of the applicant's governing body or of the applicant's contractor shall vote or confirm the employment of any person related within the second degree by affinity or the third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person unless otherwise expressly provided by law.

7. Will insure that all information collected, assembled, or maintained by the applicant relative to the project and all equipment purchased with grant funds will be available to TIF staff or its agents for copying or inspection during normal business hours.

8. It will comply with the State of Texas Uniform Grant Management Standards (UGMS) as amended January 1998, developed under the directive of the Uniform Grant and Contract Management Act, Texas Government Code, Chapter 183. (Applies to Public Libraries only.)

9. It will comply with all federal statutes relating to nondiscrimination which include, but are not limited to, Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), which prohibits discrimination on the basis of race, color or national origin; Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681et seq.), which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Subtitle A, Title II of the Americans With Disabilities Act (42 U.S.C. 12131-12134) and the Department of Justice implementing regulation, 28 CFR Part 35, which prohibit state and local governments from refusing to allow a person with a qualified disability from participating in a service, program, or activity simply because the person has a qualified disability; the Age Discrimination Act of 1974, as amended (42 U.S.C. 6101 et seq.), which prohibits discrimination on the basis of age; and the Department of Justice Nondiscrimination Regulations, 28 CFR, Part 42, Subparts C, D, and G.

10. It will in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing, on the ground of race, color, religion, national origin, sex, age, or disability against the project, forward a copy of the finding to Telecommunications Infrastructure Fund Board.

11. It will comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq.) by certifying that it will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; it will publish a statement notifying employees that these activities are prohibited in the applicant organization's workplace and specifying the actions that will be taken against employees for violation of such prohibition; and by maintaining on file the place(s) that work is performed in connection with the grant listing street address, city, county, state and zip code.

12. It will provide an Equal Opportunity Program if required to maintain one, where the application is for $500 or more.

By execution of this form the applicant certifies that it agrees to abide by the above-referenced assurances. The assurance with regard to the above laws and regulations shall obligate the applicant organization for the period during which State financial assistance is extended.

Organization Name: Texas State Library and Archives Commission

By: ______________________________________________ Signature - Head of Governing Body Carolyn Palmer Typed or Printed Name Chairman, TSLAC Title Date of Signature

By: ______________________________________________ Signature of Authorized Official Edward Seidenberg Typed or Printed Name Assistant State Librarian Title Date of Signature

FORM 4: NARRATIVE ABSTRACT

The abstract is a summary of the project and should mention the problem or need being addressed, the proposed activities, and the intended outcomes. The abstract must contain: a statement of goals, purpose and objectives; and a brief description of expected results.

Applicant Name: Texas State Library and Archives Commission Amount Requested: $13,281,962 Total Project Cost: $18,807,575 In cooperation with the Telecommunications Infrastructure Fund Board (TIFB) Library Working Group, the Texas State Library and Archives Commission (TSLAC) submits this request for $13,281,962 to develop Phase II of the Library of Texas. The Library of Texas builds on previous TIFB infrastructure grants by providing content, the key element in a world-class telecommunications system that benefits all Texans. By transcending geographic ahd economic barriers, it also reinforces TSLAC services such as TexShare, a premier example of statewide interlibrary collaboration in Texas. This grant application covers Phase II of the Library of Texas project. Phase II includes four components: online databases, current and retrospective government information and a statewide resource discovery and retrieval tool. To help Texans gain full benefit from these rich resources, this project also includes extensive training measures.

FORM 5: VISION STATEMENT & INTRODUCTION TO NARRATIVE

Include statement of purpose, goals and philosophy. Clearly establish what entity is applying for funding. Describe the target population, their characteristics; and how many will be affected by the project. Explain how the project serves rural, remote, and underserved populations. Describe how organizations in the community may/will contribute to the project. Indicate whether the proposed project involves a single entity or represents a collaborative effort by more than one organization. Where the project involves more than one organization, explain the roles and responsibilities of each entity relevant to the project. Include mechanisms to promote growth, community involvement, and responsibility for self-containment.

TSLAC proposes an innovative inter-agency project involving TIF, the Texas State Library, and over 600 academic and public libraries across Texas to better meet the information needs of Texans. TSLAC asks for $13,281,962 from the TIFB to support Phase II of this project. In this project, the State Library will collaborate with TIF to build the Library of Texas, which will deliver information when, where, and how Texans need it. A broad range of information services will be provided to school children, parents, business owners, and others across Texas, including: (1) Online databases, putting thousands of full-text books, reference materials and journals on desktops in libraries, homes and offices - even in the most remote locales. (2) Current and retrospective electronic state government information. (3) A statewide resource discovery tool that allows customers to identify holdings in libraries statewide, determine their availability, and request those items - in one search session. (4) Extensive training to help librarians and their customers gain full benefit from these rich information resources The library of Texas supports TIF's mission by providing Texans with new ways to acquire and use information; by increasing the range of information resources available to Texans; and by preparing Texas children for the future. It also supports the Vision Statement for Library Resource Sharing in Texas, which was written by representatives from academic and public libraries: Vision for library resource sharing in Texas: A partnership of libraries will empower all Texans to access and use information confidently and effectively. This partnership will: Offer a continuum of library and information services to Texans regardless of geographic location, age, education, or financial status. Realize the benefits of cost management and efficiency, even as services are expanded. Provide seamless access to state, national, and worldwide resources. This library partnership will enable Texans to realize their economic, educational, and personal goals. This Library of Texas project addresses several action steps identified during the strategic planning session, including: Implementing the Library of Texas, a.k.a. the "Anytime, Anywhere Library" Providing expanded online database offerings Delivering regional training By providing collections and services to supplement resources in 600 libraries statewide, this project will empower even the smallest, most rural libraries to serve as responsive, independent participants in a statewide Library of Texas. To support this project, TSLAC requests $13,281,962 from TIF in Phase II.

FORM 6: NEEDS ASSESSMENT

Explain the needs and/or problems that the proposed project will address. Focus on conditions in the lives of constituents that need to be changed; specify services that are unavailable without deploying advanced technology; identify disparity in access and financial need.

At a time when the state's prosperity depends more on knowledge than ever before, many Texans have limited access to current, accurate and reliable information. There are three primary reasons for this: (1) Since Texas has the eighth-highest poverty rate in the U.S., many Texans cannot afford to buy books or Internet connections. (2) Texas ranks 47th nationally in terms of per capita support for the purchase of materials in public libraries. That means adequate stocks of books and journals are priced beyond the reach of many libraries in Texas. It also makes libraries heavily dependent on effective resource sharing services. (3) The state's rapid population growth, vast distances and rural population patterns intensify the difficulty of providing uniform statewide information access to help Texans thrive in today's knowledge-based society. Thanks to the infrastructure TIF has helped to establish across the state, Texas has the power to overcome these barriers. Since fully 90 percent of the state's academic and public libraries now have Internet connections, the basic building blocks are in place for a telecommunications infrastructure that benefits all Texans. Compelling content is a missing element. By collaborating with TSLAC, TIF can add that missing element. By working together, TIF and the State Library can deliver a broad range of compelling content, accessible through the World Wide Web, to help Texans thrive in this complex technological age.

FORM 7: PROJECT OBJECTIVES & METHODS

Identify project objectives and the methods or activities that will occur to meet the stated objectives. Objectives should be specific, identify what needs to be done, and be directly related to solving the needs defined in Form 6. Clearly describe project activities, state reasons for selection of activities, describe sequence of activities, describe staffing selections.

The Library of Texas is comprised of four components: (1) Online databases: With the growth of the World Wide Web, customers expect instant information at their fingertips. Unfortunately, much of what they find on the Web's millions of sites is inaccurate, non-authoritative or inappropriate for children. Furthermore, search engines often offer little help, since they frequently yield long lists of irrelevant, extraneous results. Extending the range of database subscriptions available through the TexShare database service is the best way to put current, accurate, commercial-free information on the desktop for all Texans. In contrast to many Web-based tools, these subscription databases offer authoritative full-text articles from verifiable sources such as handbooks, encyclopedias and other reference tools, as well as newspapers, magazines and peer-reviewed scholarly journals. Since commercial databases are priced beyond the reach of a majority of Texas libraries, the most cost-effective way to provide Texans with reliable, high-quality content is through statewide cooperative subscriptions. Buying databases at the state level enables libraries to serve Texans at a fraction of what local communities would pay if they purchased these services on their own. In fiscal year 1999, for example, online database subscriptions provided by the State Library would have cost individual libraries more than $20 million - ten times their actual cost to the state. So for every dollar spent, these services delivered ten dollars' worth of value. Increasing the number of TexShare databases available to libraries statewide will yield comparable savings. Expanding the range of subscription databases is also an equitable approach, since it makes the same high-quality information available to every Texan - urban or rural, rich or poor. Lead Responsibility - Russlene Waukechon: Russlene will work with the TexShare Electronic Information Working Group to select databases for statewide purchase and with database vendors to insure ready access to the databases. Russlene has over 15 years of experience in libraries. (2) Government Information: Here today, gone tomorrow. Those are the watchwords of Web publishing. Web sites come and go, and online documents appear, then disappear, with a touch of the mouse button. In the Web publishing environment, it's much easier to create online publications than it is to preserve them for future generations. Ever-changing formats further complicate the task of preserving the critical information found in electronic state publications. Unlike their printed counterparts, providing ongoing access to electronic publications is too often overlooked, once they are removed from a state agency's Web site. Yet preserving government information is a cornerstone of democracy. Without the ability to preserve online state publications, Texas risks losing critical aspects of our state's collective memory. This problem worsens daily, as state agencies rely increasingly on Web publishing. In concert with TIF and libraries across Texas, the State Library proposes to address this dilemma. TSLAC will use TIF monies to buy the hardware, software, programming and server hosting needed to build a cooperative state electronic publications network. This cooperative service will capture and preserve electronic publications from all state agencies so future generations can enjoy the same continuing access to electronic publications as they have with print publications. In this cooperative approach, the Texas State Library, working with selected depository libraries, will agree to store electronic publications from all state agencies. This will insure continuing access to the proliferation of electronic state government publications, and complement the rich content available through the subscription databases. Lead Responsibility: Kevin Marsh. As lead developer for the Texas Record and Information Locator (TRAIL) service, Kevin will coordinate implementation of the electronic publication depository. Kevin will also capitalize on his extensive experience with interoperative library systems and making information resources accessible through the Internet. (3) Statewide Resource Discovery The Library of Texas project's third component is a statewide resource discovery tool: a one-stop, Web-accessible window to holdings in libraries across Texas. Libraries implementing this tool will enable users to identify and locate holdings in libraries statewide, determine the availability of those items, and then request them through interlibrary loan. TSLAC will use TIF funds to acquire the hardware, software, customized programming, and server co-location services necessary to make this tool, which integrates library catalogs, government publications, and subscription databases, available to Texans 24 hours a day, seven days a week. Lead Responsibility: Valerie Johnson. Valerie will support implementation of the resource discovery tool. She brings over twenty years of library and management experience to this project. Training: To help librarians and their customers gain full benefit from the rich content provided in this project, the Library of Texas includes a fourth component: intensive training. This training program will support Library of Texas services by incorporating these features: At least 100 training sessions to be presented across the state for staff in local libraries. These sessions will include hands-on training, discussion/facilitation, Web-based education, as well as programs presented via videoconference. Well-designed supporting materials, including Web-based and CD-ROM tutorials, handouts, and point-of-use items to help Texans use the services effectively. On-site videoconference centers at TSLAC and in each of the state's 10 regional library systems. This will enable the State Library and its partners to originate and receive high-quality interactive video and Web-based training programs. It will also support the delivery of shorter, more frequent training sessions. Lead responsibility: Belinda Boon. Belinda, Coordinator of Continuing Education at TSLAC, will coordinate the design and implementation of the project-bunded training measures. Belinda has provided training for librarians since 1993, and has 16 years experience working in libraries.

FORM 8: SUSTAINABILITY /SECURING FUNDING

Address ways applicant organization intends to secure future funding to sustain project. Examine different outlets for local funding, community in-kind donations and cash, Federal and other State grants. Discuss measures that employ cost-effective procedures for implementing the project.

Interagency Cooperation: By working together to establish the Library of Texas, TIFB and TSLAC will demonstrate the value of interagency cooperation, and highlight the benefits for Texans when state agencies collaborate to address problems. TSLAC will commit its full institutional resources to completing this project on time and within budget. Project-related publications such as Web pages, training materials, and flyers will acknowledge TIFB's support. Leveraging General Revenue Funds: To deliver these benefits of access, cost effectiveness and equity, TSLAC will use TIFB funds to extend the State Library's General Revenue support for subscription databases. This level of support will afford Texans with access to a rich selection of high-quality information resources. Additional Legislative Support: By the conclusion of the project period, the State Library will be well positioned to gain legislative approval for sustaining database services. The State Library will include this support in its legislative appropriations request for the 2004-2005 biennium.

FORM 9: PROJECT TIMELINE

Include a detailed timeline for installation of equipment, training, and project activities. Document when outlined objectives are expected to be met as well as major milestones projected over the life of the project. Refer to the RFP for anticipated starting and ending dates for the grant project. All obligations of funds for activities and services conducted shall occur within those dates. See Attached

FORM 10: EVALUATION PLAN

Applicants must include the following information in their evaluation plan: * Who is responsible for conducting the evaluation plan; * Defined evaluation criteria that relates to stated objectives; * How evaluation data will be collected throughout the life of the project; * How evaluation data will be analyzed; * How evaluation data will be reported and used to improve project. See attached

Project Timeline Phase II Library of Texas

Activity

FY 02

FY 03

  Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Online Databases

 
Meet with constituent group to discuss potential purchases
X
     
X
     
Meet with constituent group to prioritize purchases   X       X    
RFI or RFP issued (as needed)     X       X  
Databases selected     X       X  
Contracts written and approved     X       X  
Database subscriptions start, access begins       X       X

Electronic Depository Program

 
RFP issued X              
Contract approved X              
Software installation - upgrades to current software/additional license     X          
Develop and integrate customized software to expand current capabilities:  
Strategy and analysis     X          
System Design     X          
Build/Configure/Test System       X        
Deployment       X        
Pre-Installation Training     X          
Formal system Training       X        
System maintenance         X X X X

Virtual Library

 
Develop and complete Memorandum of understanding for project X              
Project oversight meetings and white paper   X            
Advisory Groups established   X            
Focus Group meetings   X X X        
Develop technology inventory   X X          
Complete technology inventory       X        
Functional Requirements developed     X          
Architectural Design generated   X X X        
Public Specifications development       X        
Proof of Concept planning   X X          
Formative evaluation of Proof of Concept     X          
Proof of Concept implementation     X X        
RFP for software issued; contract awarded         X      
Selection of hardware         X      
Training in use of system           X    
Deployment with early adopters             X X

Intensive Training

 
Meet with TSLAC staff to define product selection process for Web-based learning software X              
Define specifications for Web-based learning software; issue RFP; review & score X              
Finalize specifications for videoconferencing equipment; select vendor X              
Select vendor of Web-based learning software   X            
Create purchase requisition for videoconferencing equipment   X            
Award contract for Web-based learning software; order; install     X          
Order videoconferencing and remaining equipment     X          
Train TSLAC IRT staff on videoconferencing installation     X X        
Train TSLAC and Systems staff on use of vendor-specific videoconferencing equipment       X        
Installation of videoconferencing equipment and Web-based learning software       X        
Train Systems staff on basic use of videoconferencing equipment       X        
Initiate Web-based learning software training for TSLAC and Systems staff       X        
Test videoconferencing and Web-based learning equipment         X      
Train TSLAC and Systems staff on Web-based and Videoconferencing training techniques         X      
Development of Web-based and videoconference-based training modules         X X    
Run and analyze test pilots of Web-based and videoconference-based training modules ; deploy           X X X
Monitor and evaluate progress           X X X

All Modules

               
Evaluate     X X X X X X

FORM 11: OVERALL GRANT BUDGET SUMMARY

 

Budget Schedule TIF Funds Local Funds Total
A. Personnel $0.00 $0.00 $0.00
B. Contractual Services 10,581,469.00 7,761,509.00 18,342,978.00
C. Travel $0.00 $0.00 $0.00
D. Supplies and Materials 1,230,048.00 5,000.00 1,235,048.00
E. Equipment 1,470,445.00 $0.00 1,470,445.00
TOTAL DIRECT EXPENSES $13,281,962.00 $7,766,509.00 $21,048,471.00

I approve the budget for this project and agree to abide by all financial guidelines.

Signature of Financial Officer Donna Osborne, Director Administrative Services
 Signature of Authorized Official Edward Seidenberg, Assistant State Librarian
Typed or Printed Name and Title Typed or Printed Name and Title
Date Date

OVERALL GRANT BUDGET SUMMARY SCHEDULE B - CONTRACTUAL SERVICES

Applicant Name: Texas State Library and Archives Commission

Type of Expense Quantity/Duration TIF Funds Local Funds Total
Section 1: Telecommunications
A. Subscription Databases 1 - 2 yr. $8,620,368.17 $3,161,509.00 $11,781,877.17
B. Frame Relay Circuits 1 yr. $65,707.20 $0.00 $65,707.20
C. Installation Charges 02 $20,000.00 $0.00 $20,000.00
Warranties   0 0 0
D. Warranties for Training 81 $143,795.08 0 $143,795.08
Total Section 1   $9,849,870.45 $3,161,509.00 $13,011,379.45
Type of Expense Quantity/Duration TIF Funds Local Funds Total
Section 2: Project Management
A. Project Plan 1 yr. $495,564.00 $0.00 $495,564.00
B. Project Implementation 1 yr. $1,000,000.00 $0.00 $1,000,000.00
C. Statewide ILL support 2 yr. $4,600,000.00 $0.00 $4,600,000.00
D. Programming 01 $35,000.00 $0.00 $35,000.00
Total Section 2   $1,530,564.00 $4,600,000.00 $6,130,564.00
Type of Expense Quantity/Duration TIF Funds Local Funds Total
Section 3: Training
A. Contracted Training
91
$140,045.00 .00 $0.00 $140,045.00 .00
B. Training Materials Dev   $60,990.00   $60,990.00
C.   0   0.00
D.   0   0.00
Total Section 3   $201,035.00 $0.00 $201,035.00
TOTAL DIRECT EXPENSES SECTION 1 + 2 + 3 = $10,581,469.45 $7,761,509.00 $18,342,978.45

Note: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item, including the type of service, number of hours, rate per hour, and travel costs for consultants, if any.

OVERALL GRANT BUDGET SUMMARY SCHEDULE D - SUPPLIES & MATERIALS

APPLICANT NAME: Texas State Library and Archives Commission

Type of Expense Quantity TIF Funds Local Funds Total
Section 1: Software
a. Web Authoring   0.00 0.00 0.00
b. Operating System 9 2,348.60 0 2,348.60
c. Web Server        
d. E-mail        
e. Anti-Virus        
f. Application Software 1542 1,213,185.41 0 1,213,185.41
g.        
h.        
i.        
j.        
k.   0.00 0.00 0.00
Total Section 1 $1,215,534.01 $0.00 $1,215,534.01
Section 2: Other Materials
a. Equipment Rack 1 $10,143.83 0.00 $10,143.83
b. Power cords/accs 1 1,080.41 0.00 1,080.41
c. Label Maker 1 891.80 0.00 891.80
d. Backup Media 1 2,397.50 0.00 2,397.50
e. Room supplies 1 5,000.00 0.00 5,000.00
f.   0.00 0.00 0.00
g.        
h.        
i.        
j.   0.00 0.00 0.00
k.        
Total Section 2 $14,513.54 $5,000.00 $19,513.54
TOTAL DIRECT EXPENSES SECTION 1 + 2 = $1,230,047.55 $5,000.00 $1,235,047.55
         
         

Note: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item. See Section 4, Page 3 of the Application Guide for additional information.

OVERALL GRANT BUDGET SUMMARY SCHEDULE E - EQUIPMENT / FIXED ASSETS

APPLICANT NAME: Texas State Library and Archives Commission

Type of Expense Quantity TIF Funds Local Funds Total
Section 1:Network Hardware
a. CSU/DSU   0.00 0.00 0.00
b. Hub   2,348.60 0 2,348.60
c. Route 68 94,848.00 0 94,848.00
d. Ethernet 13 27,478.40 0 27,478.40
e. UPS 23 14,327.00 0 14,327.00
Total Section 1 $136,653.40 $0.00 $136,653.40
Section 2: Distance Learning Hardware
a. Permanent Room Solution     0.00  
b. Portable Room Solution 12 712,563.20 0.00 712,563.20
c. Desktop Solution     0.00  
d. Gateway     0.00  
e. Document Camera     0.00  
f. MCU 1 84,392.00 0.00 84,392.00
g. IMUX        
h. Web Cameras 250 18,750.00   18,750.00
i. Content Dist Manager 1 21,750.40 0.00 21,750.40
j. Headsets & Microphones 253 1,349.00 0.00 1,349.00
Total Section 2 $838,804.60 0.00 $838,804.60
Section 3: Computer Hardware
a. Server 22 $339,079.00 0.00 $339,079.00
b. Workstations        
1) Desktop 3 6,402.00   6,402.00
2) Laptop 3 7,137.00   7,137.00
c. Peripherals 17 6,569.00   6,569.00
d. High Capacity Storage 1 135,000.00   135,000.00
Total Section 3 $494,187.00   $494,187.00
Section 4: Cabling and Supplies
Total Section 4 0.00 0.00 0.00 0.00
Section 5: Other Equipment
a. Digital Camera 1 $800.00 0.00 $800.00
Total Section 5   $800.00 0.00 $800.00
TOTAL DIRECT EXPENSES SECTION 1 + 2 + 3 + 4 +5= $1,470,445 0.00 $1,470,445

Note: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item. See Section 4, Page 3 of the Application Guide for additional information.

OVERALL GRANT BUDGET SUMMARY BUDGET

SCHEDULE A - ELIGIBLE PERSONNEL COSTS JUSTIFICATION ATTACHMENT

OVERALL GRANT BUDGET SUMMARY BUDGET SCHEDULE B - CONTRACTUAL SERVICES JUSTIFICATION ATTACHMENT

Section 1: Telecommunications

Line 1a. Subscription Databases $8,620,368.17 ***$8,620,368.17 for providing content to more than 600 Texas libraries and institutions of higher education and their remote users **********A local match of $3,161,509.00 is provided in support of these services

Line 1b. Frame Relay Circuits $65,707.20 ***$65,707.20 Frame Relay circuit for 12 videoconferencing centers for a monthly total Of $5,475.60, times 12 months

Line 1c. Installation Charges $20,000.00 ***$20,000.00 for bandwidth upgrade (2 years @ $10,000 per year) to provide government information technology component

Section 1: Warranties

Line 1d Warranties for training component $143,795.08 ***$91,396.78 - Warranty for videoconferencing systems, 3 years, 13 systems (12 systems plus a basic system for use by technical staff to support field units) plus 11 additional components ***$5,282.50 - Warranty for Track-It network and remote monitoring software, 2 1-yr. units ***$33,446.40 - Warranty for Cisco Routers and Switches, 3 yrs each for 37 components ***$10,540.00 - Warranty for Multi Channel Unit, 3 yrs each for 9 components ***$864.00 - Warranty for CD ROM Burner, 2 1-yr units ***$1,074.60 - Warranty for Operating Systems (6) ***$1,190.00 - Warranty for Database Software , 2 yrs

Section 2. Project Management

Line 2a: Project Plan $495,564.00 ***$495,564.00 Project Plan development, functional requirements, specifications, and proof of concept for virtual library

Line 2b: Project Implementation $1,000,000.00 ***$500,000 Project Implementation for virtual library including recommendation of software, hardware, deployment, technical consultation for system configuration ***$500,000 Project Implementation for virtual library including recruitment, technical consultation, deployment, and support of early adopters (libraries that are in the initial phase of virtual library implementation)

Line 2c. Statewide ILL support $4,600,000 **********$4,600,000 is budgeted as local match for the virtual library for funds dedicated to the support of the TexNet Interlibrary Loan system for 2 years.

Line 2d. Programming $35,000.00 ***$35,000 data conversion for government information technology component

Section 3. Training

Line 3a. Contracted Training $140,045.00 ***$8,800.00 - VTEL installation training for 4 staff, training component ***$2,400.00 - Windows 2000 Adv training for 2 staff, training component ***$2,650.00 - Microsoft SQLServer training for 2 staff, training component ***$2,695.00 - Cisco Quality of Service training for 1 staff, training component ***$35,000.00 - Web-based Learning software training for 25 presenters, training component ***$7,500.00 - Web-based Learning software technical training for 6 staff, training component ***$52,500.00 - Administrative equipment training for 25 presenters, training component ***$6,000.00 - Videoconferencing system technical training for 4 staff, training component ***$5,000 .00 - Five one-day videoconferencs broadcast to multiple sites, training component ***$5,000.00 - Five one-day web-based learning sessions to multiple users around the state, training component ***$7,500.00 - Training in electronic depository program software, pre-installation for up to 6 persons ***$5,000.00 - Formal system training in electronic depository program software for up to 6 persons

Line 3b. Training Materials Development $60,990.00 ***$10,000.00 - Development, printing, and distribution of 10,000 informative brochures, training component ***$5,000.00 - Development, production, and distribution of 1,000 R/W CD-ROMs to accompany training materials, training component ***$27,000.00 - Development, printing, and distribution of manuals to accompany training units, training component ***$18,990.00 - Development, translation, printing, and distribution of tip sheets on database searching in English & Spanish, training & database components.

OVERALL GRANT BUDGET SUMMARY BUDGET SCHEDULE C - TRAVEL JUSTIFICATION ATTACHMENT OVERALL GRANT BUDGET SUMMARY BUDGET SCHEDULE D - SUPPLIES & MATERIALS JUSTIFICATION ATTACHMENT

Section 1. Software

Line 1b. Operating Systems $2,348.60 ***$2198.60 - Windows 2000 Advance, including supporting documentation - 6 ***$150.00 - Red Hat Linux 7.2 operating system, 3

Line 1 f. Application Software $1,213,185.41 ***$286,000.00 - software to run the electronic depository program, including maintenance and support for 2 yrs. (3) ***$34,955.00 - Web-based Learning Software including 3 yrs. support (500 x 3 yrs = 1500) ***$3,000.00 - MCU Scheduling Software, (3), training component ***$5,153.85 - Course Editing Software (9), training component ***$11,260.00 - Remote Monitoring Software(5), training component ***$4,000.00 - Backup Software (1), training component ***$2,430.00 - Database Software including supporting documentation (1), training component ***$866,386.56 - Software to drive Virtual Library component, including maintenance and support for 2 yrs. (up to 10 sites x 2 yrs = 20)

Section 2. Other Materials

Line 2a. Equipment Rack (training component) $10,143.83 ***$1,725.20 - Single Bay Frame (5) ***$1,359.96.00 - 8-position KVM (4) ***$1,606.11 - Lids, vented (3) ***$1,109.50 - Rack Angle (10) ***$888.25 - Doors (5) ***$636.35 - Bases, vented (5) ***$407.76 - 6-foot KVM cables (24) ***$245.34 - Sides (2) ***$2,165.36 - Panels and accessories

Line 2b. Power cords and accessories (training component) $1,080.41 ***$1,080.41 - Cable Raceway, Power Strip - Rack , Tie wraps, 50' 12-gauge ext cords, 10' ext cords

Line 2c. Label Maker $891.80 ***$891.80 - Label Maker, including ribbon and labels, training component

Line 2d. Backup Media $2,397.50 ***$2397.50 - Backup Media, SDLT Tapes (21), training component

Line 2e. Room supplies $5,000.00 **********$5,000.00 in local match will provide one training room basic office equipment and supplies: table chairs, stapler, etc.

OVERALL GRANT BUDGET SUMMARY BUDGET SCHEDULE E - EQUIPMENT / FIXED ASSETS JUSTIFICATION ATTACHMENT

Section 1. Network Hardware

Line 1c. Routers (training component) $94,848.00 ***$20,416.00 - Cisco 3600 Router with IP Software (11) ***$11,264.00 - 3620 IOS ENTERPRISE PLUS (11) ***$10,560.00 - 8-32MB Flash Factory Upgrade (11) ***$14,080.00 - 32-64MB DRAM Factory Upgrade (11) ***$22,528.00 - 2 10/100 Ethernet+2 WAN Module (11) ***$7,040.00 - 1-port T1 DSU/CSU WAN Interface (11) ***$8,960.00 - 8-port T1 ATM Network Module (2)

Line 1d. Switches, training component $27,478.40 ***$21,084.80 - Catalyst 3524 XL Enterprise (11) ***$6,393.60 - Catalyst 3548 XL Enterprise (2)

Line 1e. UPS, training component $14,327.00 ***$7,695.00 - UPS APC 2200VA Rack Mount (5) ***$5,049.00 - UPS APC 700VA Rack Mount (11) ***$569.00 - UPS APC 1000VA Rack Mount (1) ***$1,014.00 - UPS APC 650VA (6)

Section 2. Distance Learning Hardware, training component

Line 2b. Portable Room Solution $712,563.20 ***$372,226.40 - Base system, includes Galaxy codec, Numonics Graphics User Tablet w/overlay, Wireless keyboard, single 44" M3 cabinet, 16 ports via Audio Technica Mixer, 16 ea 5 pin Push to talk microphones, Student Camera w/student find push to talk tracking, and umbilical trunks and extension cables, 12 centers plus 1 for technical staff to use in supporting remote centers (13) ***$117,014.64 - Enhancement pkg, VCR, doc camera, smartboard, floor stand, one additional 44" M3 cabinet for dual monitor classroom (12) ***$56,629.30 - Basic PTZ Camera Kit (13) ***$26,048.76 - 35" S-video monitor (left) (12) ***$35,121.96 - 35" XGA monitor (right) (12) ***$18,780.52 - 32" S-video Rear monitor (11) ***$30,439.08 - 44' Equipment Rack (Rear) (12) ***$24,760.44 - LCD Projector & Mount (3) ***$9,053.66 - Presenter Camera Kit (1) ***$4,878.00 - 25' Microphone ext. cables (100) ***$5,841.96 - S-video distributor (3rd monitor) (12) ***$4565.76 - Wide Angle Lens F/R Camera (24) ***$3,198.00 - 43" Sony Projection Monitor (2) ***$4,004.72 - Other accessories, including 45' S-video cable; 50' Camera Comm. Cable; 45' rear camera ext cable; 75' S-video; 65' XLR cable (wireless mike)

Line 2f. MCU $84,392.00 ***$3,808.00 - IP/VC 3540 Four slot chassis (1) ***$41,568.00 - 3540 MCU System Mod-60 session (1) ***$6,368.00 - 3540 Application server (1) ***$25,000.00 - 3540 MCU 4x4 Video + software (1) ***$7,648.00 - Data conference server, 60 session (1)

Line 2h. Web cameras $18,750.00 ***$18,750.00 - Logitech Web Cameras (250)

Line 2i. Content Distribution Manager $21,750.40 ***$8,953.60 - Content Engine 507AV (2) ***$12,796.80 - Content Distribution Manager 4630 (1)

Line 2j Line 2f. Headsets and Microphones, training component $1,349.00 ***$1,250.00 - Headsets (250) ***$99.00 - Microphones (3)

Section 3. Computer Hardware

Line 3a. Servers $339,079 ***$40,000 - Severs to run Electronic Depository Program (2) ***$50,000 - Upgrades on current servers to enable them to run Electronic Depository Program ***$16,214.00 - Videoconference system servers for training (3) ***$23,489.00 - Web-Based Learning system servers for training (4) ***$4,748.00 - Remote monitoring server for training (1) ***$17,128.00 - Backup Server for training (2) ***$187,500 - Servers to run the Virtual Library (10)

Section 3: Computer Hardware

Line 3b. Workstations, training component $13,539.00 ***$6,402.00 - Web-based learning, content development workstations (3) ***$7,137.00 - Presentation Laptops (3)

Line 3c - Peripherals, training component $6,569.00 ***$300.00 - Scanners (3) ***$3,769.00 - CD Burner (1) ***$2,200.00 - Ink jet color printers (11) ***$300.00 - DVD Players (2)

Line 3e High capacity storage, Electronic Depository Program $135,000.00 ***$135,000.00 for external high capacity storage system for archival electronic documents

Section 5 Other Equipment, Training Component Line 5a. Digital camera $800.00 ***$800.00 - Digital camera (1)

 

 

 

 
 
 
 
 

 

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Page last modified: February 16, 2011