Texas State Library and Archives Commission
August 3, 2015
The Texas State Library and Archives Commission Audit Committee met on Monday, August 3, 2015, at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin, Texas.
Wm. Scott McAfee, committee chair
Sharon T. Carr
F. Lynwood Givens
Michael C. Waters, commission chair
Martha Doty Freeman
Larry G. Holt
Sandra J. Pickett
Mark Smith, director and librarian
Edward Seidenberg, deputy director
Jelain Chubb, director, Archives and Information Services
Manuel Alvarez, director, Information Resources Technologies
Craig Kelso, director, State and Local Records Management
Deborah Littrell, director, Library Development and Networking
Donna Osborne, director, Administrative Services
Ava Smith, director, Talking Book Program
Stephen Siwinski, communications officer
Tracy Kuhn Lash, executive assistant
Alana Inman, manager, Sam Houston Center
Sarah Jacobson, manager, Records Management Assistant, SLRM
Erica McCormick, grants administrator, LDN
Rebecca Cannon, manager, Accounting and Grants
Tamra Lavin, grants accountant
Joe Thrash, Office of the Attorney General
Kimberly Lopez-Gonzales, Garza/Gonzalez & Associates
Rene E. Gonzales, Garza/Gonzalez & Associates
Laurie Mahaffey, Connecting Texas Libraries Statewide
- Review and approve the Internal Audit on Archives.
Rene Gonzalez and Jelain Chubb presented the Internal Audit on Archives and answered questions regarding the audit findings. Commissioner McAfee requested information about the background checks for Texas Facilities Commission employees who have access to restricted areas in the State Archives and Commissioner Givens requested more carefully worded policy and procedures for handling these instances. Commissioner Givens also asked staff to identify the range of issues confronting the agency regarding the Regional Historical Depository Program. Commissioner Freeman asked that more attention be paid by the auditors and staff in future audits to wording and language as she found the audit to be at times confusing. She also suggested that time required to request a loan of a "Texas Treasure" item be included in the audit as this was not specified in the audit. Commissioner Carr moved to accept the audit. Commissioner Givens seconded. Motion passed.
- Review and approve the Internal Audit on TAC 202 Compliance.
Kimberley Lopez-Gonzales and Manuel Alvarez presented the Internal Audit on TAC 202 Compliance and answered questions regarding the audit findings. Commissioner McAfee asked that encryption and remote wipe capabilities for portable devices be addressed. Commissioner Givens requested staff bring information about confidentiality issues and asked that this be brought to the next meeting. Commissioner Carr moved to accept the audit with the recommendations that the information requested be brought back to the committee. Commissioner Givens seconded. Motion passed.
There being no further business before the committee, Commissioner McAfee adjourned the meeting at 9:33 a.m.