Purchasing and Bids - Doing Business with Us

Contact:

Purchasing and Acquisitions
e-mail: purchasing@tsl.texas.gov
phone: (512) 463-3037
fax: (512) 475-3393

Accounting and Grants Management
phone: (512) 463-6626
fax: (512) 475-0185

Contracts Exceeding $100,000

The Texas State Library and Archives Commission contracts for goods and services over $100,000 as mandated by Texas Government Code, Chapter 2054.126. Contracts will remain posted for the duration of the contract period.

The following table displays the contracts awarded by the Texas State Library and Archives Commission

Purchase Order Number Purchase Order Amount Vendor Description Beginning & Ending Date of Contract
306-15-8551 $4,487,790.02 EBSCO Subscription Services Contract for purchase of direct publication from EBSCO 7/1/15 - 6/30/16
306-15-8550 $697,000.00 Learning Express Supscription to Learning Express Job & Career Accelerator, which includes unlimited access to the test and product offerings for all TexShare members and affiliates 7/1/2015 - 6/30/2016
306-15-8549 $829,922.50 The Gale Group Literature Resource Center, Scribner Writer Series, & Twayne’s Author Series

7/1/15 - 6/30/16

306-15-8301 $1,220,388.91 American Chemical Society Services for consortium pricing for a direct publication ACS Web Editions/ACS Legacy Archives Access.  TSLAC will be reimbursed by the libraries taking advantage of the contract pricing. 1/1/15 - 12/31/15
306-16-8053 $347,819.00 Network Connectivity Data Center Network Consolidation Services 9/1/15 - 8/31/16
306-15-8079 $331,592.00 ProQuest LLC Database for the Genealogy content within HeritageQuest Online 10/1/14 - 9/30/15
306-16-8016 $341,539.76 ProQuest LLC Database for the Genealogy content within HeritageQuest Online 10/1/2015 - 9/30/2016
306-16-8055 $375,000.00 Texas Facilities Commission Facilities Management for Shoal Creek location 9/1/15 - 8/31/16
306-15-8614 $1,500,000.00 Gale-Cengage K12 General Content Database, training & marketing - RFO 306-14-8208 - Year 2 of 5 6/15/15 - 6/14/16
306-15-8001 $1,000,000.00 Encyclopaedia Britannica K12 Encyclopedia database, training & marketing - RFO 306-14-8208 6/15/15 - 6/14/16
306-16-8007 $437,750.00 Cengage Learning Renewal of Health Reference Center Academic 10/1/15 - 9/30/16
306-15-8009

Total Value- $1,029,580.00 

Amount for FY15: $154,437.00; Amount for FY16: $720,706;

Ambonare Incorporated Modernization of Talking Book Program Software 4/22/2015 - 8/31/2016
306-15-8441 $675,500.00 Texas Facilities Commission TFC will provide bidding & construction services for site improvement to the Sam Houston Regional Library One Time
306-16-8001 $288,000.00 Middle Country Public Library Registration for Family Place Program for up to 24 libraries on dates to be determined. Cost is $12,000 per library 9/1/2015 - 8/31/2016
306-16-8002 Total Value: $1,029,580.00
Amount for FY15: $154,437.00
Amount for FY16: $720,706
Ambonare Incorporated Modernization of Talking Book Program Software 4/22/2015 - 8/31/2016
306-16-8005 $257,500.00 Education Service Center, Region 20 Education partner to provide planning, implementation and evaluation of outreach, technical support and training on the K-12 DB Services 9/1/2015 - 8/31/2016
306-16-8007 $437,750.00 Cengage Learning, Inc. Subscription to the Health Reference Center Resource for the TexShare Program 9/1/2015 - 8/31/2016
306-16-8012 $131,728.00 Amigos Library Services TexShare Courier Program 9/1/2015 - 8/31/2016
306-16-8016 $341,539.76 Proquest LLC Subscription to the Heritage Quest Online Resource for the TexShare Program 10/1/2015 - 9/30/2016
306-16-8047 $2,003,229.82 OCLC Subscription to the WorldCat Discovery Resource for the TexShare Program 9/1/2015 - 8/31/2016
306-16-8053 $493,151.00 Texas Department of Information Resources Data Center Network Consolidation Services 9/1/2015 - 8/31/2016
306-16-8055 $375,000.00 Texas Facilities Commission Facilities Management for the Shoal Creek facility 9/1/2015 - 8/31/2016
306-16-8130 $1,284,767.00 American Chemical Society Subscription to the ACS Products for the TexShare Program 1/1/2016 - 12/31/2016
306-16-8460 $389,500.00 Encyclopaedia Britannica, Inc. Subscription to eBook Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8461 $559,000.00 TeachingBooks.net Subscription to the TeachingBooks.net Resources for the TexQuest and TexShare Programs 6/15/2016 - 6/14/2017
306-16-8462 $425,000.00 Cengage Learning, Inc. Subscription to the Science in Context Recource for the TexQuest and TexShare Programs 6/15/2016 - 6/14/2017
306-16-8463 $390,000.00 Cengage Learning, Inc. Subscription to the Gale Legal Forms Resource for the TexShare Program

7/1/2016 - 6/30/2017

306-16-8464 $139,000.00 EBSCO Information Services Subscription to eBook Package for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8468 $847,020.00 ProQuest LLC Subscription to STEM Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8491 $1,500,000.00 Cengage Learning, Inc. Subscription to K12 Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8492 $1,000,000.00 Encyclopaedia Britannica Subscription to PreK-12 School and Spanish Reference Center Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8493 $4,644,862.67 EBSCO Information Services Subscription to the EBSCO Core Collection of Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8499 $829,922.50 Cengage Learning, Inc. Subscription to the Gale Literature Collection Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8500 $697,000.00 EBSCO Information Services Subscription to the Learning Express Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8534 $129,594.00 Catapult Systems, Inc. CRM DBITS Services to integrate TSLAC's TLDD system into the current Grants Management System 9/1/2016 - 12/30/2016
306-16-8579 $374,298.00 Teton Data Subscription to Stat!Ref resources for the TexShare Program 8/1/2016 - 7/31/2017
306-16-8626 $595,000.00 Pronunciator LLC Subscription to the Pronunciator Resources for the TexShare Program 8/15/2016 - 8/14/2017
306-17-8001 $288,000.00 Middle Country Public Library Registration for Family Place Program for up to 24 libraries on dates to be determined. Cost is $12,000 per library 9/1/2016 - 8/31/2017
306-17-8013 $500,000.00 Exhibit Concepts Services to redesign the museum and exhibit space at the Sam Houston Center. 10/31/2016 - 8/31/2017
306-17-8015 $437,750.00 Cengage Learning, Inc. Subscription to the Health Reference Center for the TexShare Program; 3rd of four annual renewals from Contract # 306-13-8194 10/1/2016 - 9/30/2017
306-17-8017 $355,201.35 ProQuest LLC Subscription to ProQuest HeritageQuest Online database for the TexShare Program; 3rd of four annual renewals from Contract # 306-14-8016 10/1/2016 - 9/30/2017
306-17-8019 $265,225.00 Education Service Center, Region 20 Education partner to provide planning, implementation and evaluation of outreach, technical support and training on the K-12 DB Services; 3rd of six annual renewals from Contract # 306-14-8209 9/1/2016 - 8/31/2017
306-17-8020 $135,060.00 Amigos Library Services, Inc. TexShare Courier Program; 3rd of four annual renewals from Contract # 306-14-8000 9/1/2016 - 8/31/2017
306-17-8031 $375,000.00 Texas Facilities Commission Interagency Contract # 16-004-000 for the Facilities Management for the Shoal Creek facility 9/1/2016 - 8/31/2017
306-17-8086 $1,339,244.19 American Chemical Society Annual Subscription the ACS Resouces; 4th of four annual renewals from Contract  # 306-13-8148 1/1/2017 - 12/31/2017
306-17-8089 $2,064,521.79 OCLC Subscription to the WorldCat Discovery Resource for the ILL Program 9/1/2016 - 8/31/2017
306-17-8151 $114,000.00 TIBH Industries Temporary personnel services for Accounting Technician(s) from CPA Contract # 962-M3. 9/14/2016 - 8/31/2017
306-17-8353 $364,337.82 Texas Facilities Commission Interagency Contract # 17-048-000 for the soliciation and award of construction services for the historical buildings on the property of the Sam Houston Regional Library & Research Center in Liberty, TX. 3/6/2017 - 8/31/2017
306-17-8476 $138,000.00 Texas State Library & Archives Commission Interagency Contract # 6-18-306 for Records Management Services with the State Records Center. 9/1/2016 - 8/31/2017
306-17-8480 $1,000,000.00 Encyclopaedia Britannica, Inc. Subscription to PreK-12 School and Spanish Reference Center Resources for the TexQuest Program; 2nd of four annual renewals from Contract # 306-15-8001 6/15/2017 - 6/14/2018
306-17-8481 $4,807,432.86 EBSCO Information Services Subscription to the EBSCO Core Collection of Resources for the TexShare Program; 4th of four annual renwals from Contract # 306-13-8008 7/1/2017 - 6/30/2018
306-17-8482 $697,000.00 EBSCO Information Services Subscription to the Learning Express 3.1 & Job Accelerator Resources for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8093 7/1/2017 - 6/30/2018
306-17-8484 $142,475.00 EBSCO Information Services Subscription to eBook Package for the TexQuest Program; 1st of four annual renewals from Contract # 306-17-8464 6/15/2017 - 6/14/2018
306-17-8486 $845,397.25 ProQuest LLC Subscription to STEM Resources for the TexShare Program; 1st of four annual contract renewals from Contract # 306-16-8468 7/1/2017 - 6/30/2018
306-17-8488 $425,000.00 Cengage Learning, Inc. Subscription to the Science in Context Recource for the TexQuest and TexShare Programs; 1st of four annual renewals from Contract # 306-16-8462 6/15/2017 - 6/14/2018
306-17-8489 $390,000.00 Cengage Learning, Inc. Subscription to the Gale Legal Forms Resource for the TexShare Program; 1st of four annual renewals from Contract # 306-16-8463 7/1/2017 - 6/30/2018
306-17-8490 $829,922.50 Cengage Learning, Inc. Subscription to the Gale Literature Collection Resources for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8194 7/1/2017 - 6/30/2018
306-17-8491 $564,590.00 TeachingBooks.net Subscription to the TeachingBooks.net Resources for the TexQuest and TexShare Programs; 1st of four annual renewals from Contract # 306-16-8461 6/15/2017 - 6/14/2018
306-17-8495 $1,500,000.00 Cengage Learning, Inc. Subscription to K12 Resources for the TexQuest Program; 3rd of four annual renewals from Contract # 306-14-8491 6/15/2017 - 6/14/2018
306-17-8501 $389,500.00 Encyclopaedia Britannica, Inc. Subscription to eBook Resources for the TexQuest Program; 1st of four annual renewals from Contract # 306-16-8460 6/15/2017 - 6/14/2018
306-17-8578 $595,000.00 Pronunciator LLC Subscription to the Pronunciator license fo rthe TexShare program; 1st of four annual renewals from Contract # 306-16-8626 8/15/2017 - 8/14/2018
306-17-8625 $125,393.75 Texas Facilities Commission Interagency Contract for Minor Construction to provide services at the Shoal Creek facility 7/7/2017 - 12/31/2017
306-18-0004 $372,961.00 ProQuest LLC Subscription to ProQuest HeritageQuest Online database for the TexShare Program; 4th of four annual renewals from Contract # 306-14-8016 10/1/2017 - 9/30/2018
306-18-0011 $138,833.00 Amigos Library Services TexShare Courier Program; 4th of four annual renewals from Contract # 306-14-8000 9/1/2017 - 8/31/2018
306-18-0012 $273,181.75 Education Service Center, Region 20 Education partner to provide planning, implementation and evaluation of outreach, technical support and training on the K-12 DB Services; 4th of six annual renewals from Contract # 306-14-8209 9/1/2017 - 8/31/2018
306-18-0013 $437,750.00 Gale/Cengage Learning Subscription to the Health Reference Center for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8194 10/1/2017 - 9/30/2018
306-18-0014 $277,434.95 Texas Facilities Commission Interagency Contract # 18-086-000 for Records Management Services with the State Records Center. 9/1/2017 - 8/31/2018
306-18-0018 $665,718.00 American Chemical Society Amendment to extend the service period for six months for ACS Legacy and Web Edition resources for the participating TexShare libraries; Original Contract # 306-13-8148 1/1/2018 - 6/30/2018
306-18-0019 $107,000.00 Tel Logic Inc DBA E-Rate Central E-Rate Application Assistance to Texas libraries across the State of Texas per RFP # 306-17-8645 and Contract # 306-18-0019. Year 1 of a two year contract. 9/1/2017 - 8/31/2018
306-18-0026 $336,072.00 Texas Department of Information Resources Interagency Contract # DIR-DCS-IAC021Amend 4 for the annual services provided by the DIR Data Center Services 9/1/2017 - 8/31/2018
306-18-0027 $138,000.00 Texas State Library & Archives Commission Interagency Contract # 6-18-306 for Records Management Services with the State Records Center. 9/1/2017 - 8/31/2018
306-18-0029 $2,086,984.53 OCLC Subscription to the WorldCat Discovery Resource for the ILL Program 9/1/2017 - 8/31/2018
306-18-0218 $165,000.00 Texas Facilities Commission Interagency Contract # 17-049-002 for services to diagnose and repair the historical buildings located on the Sam Houston Regional Library and Research Center's property. 9/1/2017 - 8/31/2018
306-18-0393 $4,807,433.00 EBSCO Information Services Subscription to the EBSCOHost Core Collection of resources for the TexShare Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0394 $936,545.00 EBSCO Information Services Subscription to the LearningExpress online resources for the TexShare Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0395 $950,500.00 Gale/Cengage Learning Subscription to the Opposing Viewpoints and Chilton Library for the TexShare and TexQuest Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0396 $506,250.00 Credo Reference Ltd Subscription to the Credo Reference Online for the TexShare Program; School Select subscription option available; intial annual service period 7/1/2018 - 6/30/2019
306-18-0399 $140,820.88 EBSCO Information Services Subscription to the eBooks Collection for the TexQuestProgram; 2nd of four annual renewals from Contract # 306-16-8464 6/15/2018 - 6/14/2019
306-18-0400 $881,240.00 ProQuest LLC Subscription to the STEM online resrouces for the TexShare Program; 2nd of four annual renewals from Contract # 306-16-8464 7/1/2018 - 6/30/2019
306-18-0402 $390,000.00 Gale/Cengage Learning Subscription to the Gale Legal Forms for the TexShare Program; 2nd of four annual renewals from Contract # 306-16-8463 7/1/2018 - 6/30/2019
306-18-0403 $425,000.00 Gale/Cengage Learning Subscription to the STEM resources for the TexShare and TexQuest Program; 2nd of four annual renewals from Contract # 306-16-8462 7/1/2018 - 6/30/2019
         
         
         
         
         
         

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Current Bid Opportunities

The following table displays the current bid opportunities for the Texas State Library and Archives Commission.

All bid specifications are in Adobe Acrobat. If you do not have Adobe Acrobat, you may download it for free at http://www.adobe.com

Requisition Number Class & Item Code Description Bid Documents Bid Deadline Date
306-17-8429

924

956-35

The Texas State Library and Archives Commission (“TSLAC”) is requesting Offers from qualified Vendors of online electronic resources for use by participant libraries of the agency's TexShare Databases Program (“TexShare Program”). The shared electronic resources (“Core Resources”) must provide full-text documents, streaming media, other multimedia, and/or interactive content. Offered Resources must include significant content in one or more of the topical areas of business, humanities and social sciences, consumer health and clinical medicine, current news sources, literature and literary criticism, job seeking and career development, and general and subject reference resources. Resources must include content in either Spanish or English, or both; additional content in other languages may be considered.

http://www.txsmartbuy.com/sp/306-17-8429 CONTRACTS AWARDED
306-18-0583

575-40

575-45

575-31

The Texas State Library and Archives Commission (TSLAC) is seeking bids from qualified vendors to provide film and film supplies under this Invitation for Bid (IFB). These supplies will be used by the Imaging Department and must be delivered as soon as practicable to our State Records Center, located at 4400 Shoal Creek Blvd, Loading Dock #1, Austin, TX 78756. TSLAC currently images hard copy documents upon request for their customers. The finished product is either delivered to the customer or stored for permanent retention in the State Records Center (SRC) warehouse.

http://www.txsmartbuy.com/sp/306-18-0583

 

CONTRACT
 AWARDED

306-18-0462 962-24 The Texas State Library and Archives Commission (TSLAC) is requesting proposals from qualified courier vendors for libraries participating in the TexShare program. The purpose of this Solicitation is to seek one (1) qualified Vendor to provide expedited courier services of books and other materials among TexShare participating libraries for the TExpress program throughout the State of Texas. The TexShare program is a statewide consortium of academic and public libraries, and libraries of clinical medicine administered by TSLAC. More information about the program may be found at: https://www.tsl.texas.gov/texshare/index.html The TExpress program provides expedited delivery of shipments of books and other material among TexShare member libraries throughout Texas with a variety of delivery options. More information about the TExpress program may be found at: https://www.tsl.texas.gov/texshare/texpressfaq.html http://www.txsmartbuy.com/sp/306-18-0462 CONTRACT AWARDED
306-19-0038 924-16

The Texas State Library and Archives Commission (TSLAC) intends to contract with one (1) qualified vendor with the appropriate experience and skills to develop learning materials, conduct instruction, and provide participant guidance for the Library Technology Academy, a new project-based pilot program (Program) for Texas public libraries serving communities with populations under 25,000.

http://www.txsmartbuy.com/sp/306-19-0038

CONTRACT AWARDED
306-19-0081 946-49

The Texas State Library and Archives Commission (TSLAC), under authority of the Government Code, Chapter 441, is seeking proposals from qualified entities to provide internal auditing services to TSLAC as described in this Request for Qualifications (RFQ). These services are required to comply with the Texas Internal Auditing Act, Chapter 2102, Texas Government Code, which also details internal auditing responsibilities. TSLAC requires services that represent the best combination of price and quality.

http://www.txsmartbuy.com/sp/306-19-0081 Deadline for Solicitation 10/19/2018 @ 10:00 a.m.

Vendor Performance Form: To be filled out on commodity or service purchases greater than $25,000 or if there is a problem with a vendor.

Hub Sub-Contracting Form: In accordance with Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, respondents, including State of Texas certified Historically Underutilized Businesses (HUBs), must complete and submit a State of Texas HUB Subcontracting Plan (HSP) with their solicitation response.

Link for audio instructions and other HUB information: https://comptroller.texas.gov/purchasing/vendor/hub/

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Procurement Forms

Forms Index

Construction Contracts:

  1. Contractor's Qualification Form
  2. Performance Bond
  3. Payment Bond
  4. Non-Collusion Affidavit
  5. Uniform General Conditions for State Building Construction, 2010 Edition
  6. Supplementary Condition to the 2010 Edition of the Uniform General Conditions
  7. Criminal Background Check Guidelines 080614
  8. ACM Non-use Affidavit Design - rev. 070105
  9. Direct Deposit Form and Instructions
  10. Construction Pay Voucher
  11. Construction Payment Affidavit
  12. HSP Progress Assessment Report Form
  13. Transmittal Letter
  14. Submittal Form
  15. Storm Water Pollution Prevention Plan SWP3
  16. Change Order Form
  17. Time Extension
  18. Final Payment Checklist
  19. Warranty Transmittal Letter

Solicitation Documents:

  1. Confidential Information Template
  2. Terms and Conditions Issues Template
  3. VPAT Template

Vendor Services Forms:

  1. Audio/Video Consent Form
  2. Service Detail Form (required for services to equipment or property)

For PDF documents - obtain free Adobe PDF reader here.

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Procurement: Proprietary / Emergency / No Bid Procurements

Vendor Name

Purchase
Order #

Amount

Justification

Middle Country Public Library  306-15-8560 &
306-16-8001
$432,000.00 Proprietary Justification for Contract with
Middle Country Public Library
(PDF)
SirsiDynix 306-17-8075 $74,035.55

Proprietary Justification Letter (PDF)

Texas Library Association 306-17-8473 $30,865.00 http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=139177
Simplex Grinnell 306-17-8335 $50,971.34 http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=139418
Index Data 306-18-0003 $8,000.00 http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=144036
SirsiDynix 306-18-0035 $74,035.55 http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=144114

 

DUNS and SAM Registration FAQs (PDF)

DUNS and SAM Registration FAQs (PDF)
 

Terms and Conditions

TSLAC Terms & Conditions for Purchase Orders (PDF)

TSLAC/LSTA Terms & Conditions for Purchase Orders (PDF)

TSLAC/THRAB Terms & Conditions for Purchase Orders (PDF)

TSLAC/TWC Terms & Conditions (PDF) - grant expired as of 8/31/2017

TSLAC IAC Terms & Conditions (PDF)

TSLAC Invoicing Instructions (PDF)
 

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Page last modified: October 29, 2018