NAGARA-CoSA 2012: Another Series of Take-aways

NAGARA/CoSA 2012 LogoBy Angela Ossar, Government Information Analyst

Analysts and archivists from two TSLAC divisions — State and Local Records Management and Archives and Information Services — had the opportunity to travel to Santa Fe last week for the 2012 NAGARA/CoSA annual conference.

The conference, co-sponsored by the National Association of Government Archives and Records Administrators (NAGARA) and the Council of State Archivists (CoSA), draws local, state, and federal records and archives professionals from all over the United States. The program featured several sessions on electronic records initiatives, with an eye to digital preservation — a topic that unites records managers and archivists. But the program offered, as described by the Local Arrangements Committee Chair, a “smorgasbord” of topics, from statewide electronic records programs and training initiatives to e-discovery and physical storage.

Erica Wilson and I will be posting another series of articles, one a week, about our takeaways from the NAGARA/CoSA conference. These articles will cover the following topics:

  • New digital preservation standards:  If you’re storing permanent/archival records electronically, how ready are you to do that in a way that’s ensuring long-term access? This article will discuss, in broad terms, the new ISO 16363 standard for “trustworthy digital repositories” and how the Digital Preservation Capability Maturity Model might be used as a self-assessment checklist.
  • The records manager’s role in e-discovery: How can you make your records management program less vulnerable to litigation?
  • Records management training programs:  some take-aways from the Local Records Roundtable discussion regarding training programs, tactics, and sample training materials.
  • TSLAC’s Local Government Records Storage Task Force: based on a session about court records preservation and the Texas Court Records Preservation Task Force, this article will discuss preservation challenges in Texas, as well as the task force that was subsequently created by TSLAC to establish storage rules for local governments.
  • The President’s directive on managing government records: We’ll discuss the findings of the self-evaluations that federal agencies completed, along with the goals and action items that NARA formulated in their report.  State and local governments will be interested in some of the direction that is being given on the federal level.

As always, we’d love your feedback — what challenges you face, how you’re tackling the problems, and what potential you see in the emerging technologies and research.