New (and Improved) Webinars: Email Management

Email is a convenient medium for government communication, but managing it presents one of the biggest challenges of modern records management. We are offering our popular (and free!) email webinar again, but we have so much new information to share with you that we are expanding it into two webinars.

Email Management: Part I

Dimes mail

White House flooded with dimes for paralysis fight, 1939.

Part I is intended for anybody who is interested in managing their email more efficiently. In Part I, you will learn:

  • Texas laws and rules regarding email: Learn what the law says about email management for local governments and state agencies
  • How to determine if an email is a record: No, you don’t have to keep all your email! But you can’t delete them all either. We’ll help you learn the difference between emails you can delete and those you must keep.
  • 3 step drill: Follow these steps to learn how long to keep those emails that are records
  • Organize your inbox: We’ll show you a DIY method of inbox management in Microsoft Outlook
  • Productivity Tips: Learn how to make your email use more efficient using subject lines, flags, rules, and more!

Email Management: Part II

Part II of the webinar is more advanced and is intended for RMOs or anybody seeking more advanced knowledge of email management.  We will discuss:

  • The role of the RMO: How involved should the RMO be in creating email policies and training (Spoiler: Very!)? And what should be covered in those policies and trainings?
  • What to do with the emails of exiting employees: Should you let IT handle it, or keep the emails forever?
  • What makes a complete email record: Do you need to include attachments? What about metadata?
  • More methods of managing your inbox: NARA’s Capstone approach, “Big Buckets,” Organization by retention
  • Email technology: encryption, auto categorization, eDiscovery, and email archiving tools

Registration

Reserve your seat today, and learn how to take back control of your inbox!

Part I

Title: Email Management: Part I

Date: Wednesday, October 23rd, 2013

Time: 10:00 AM – 11:30 AM CST

Part I Registration: https://www2.gotomeeting.com/register/156343954

Part II

Title: Email Management: Part II

Date: Thursday, October 31st, 2013

Time: 10:00 AM – 11:30 AM CST

Part II Registration: https://www2.gotomeeting.com/register/704459490

2 thoughts on “New (and Improved) Webinars: Email Management

  1. I have a conflict of time on Oct. 23, 2013 Webinar. Is there some way
    I can do a online course after 10/23/13 and before Part II Webinar on
    Oct. 31, 2013.
    Thank you,
    Barbara Dietzel

  2. Hello Barbara,

    An archived recording of the webinar will be available on the course page (you need an account to access the materials) 2-3 days after the live event, so that should give you enough time to watch the recording before Part II on the 31st.

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