Request for Comments – Educational Material for State Agencies and Legislators

In the spirit of promoting records management and helping others understand why it’s so important, the Records Management Interagency Coordinating Council (RMICC) assembled a committee to create two easy-to-read, eye-catching, and information-rich documents for state agency records managers to distribute to staff at all levels. One is a brochure intended for state agencies and state universities, the other is a flyer for state legislators.

The materials are still in draft form, however, and now the Council seeks your feedback. Do the materials effectively communicate why records management is important? Do they explain the responsibilities and resources available to Texas state agency records managers? What else do they need to say?

Keep reading for more information about RMICC and the project, or click the images below to view the materials. Instructions for submitting feedback are at the bottom of this post.

Draft Flyer for State Agencies and State Universities

Draft Brochure for State Agencies and State Universities

Draft Flyer for State Legislators

Draft Flyer for State Legislators

About the Council

RMICC is the Records Management Interagency Coordinating CouncilThe Records Management Interagency Coordinating Council (RMICC) plays a significant role in the management of state government records. RMICC was created by the Legislature in 1995. The Council reviews the activities of its own member agencies, studies other records management issues and makes biennial reports to the Governor and Legislature. It also adopts policies (which are adopted in turn as rules by each member agency) that coordinate the members’ records management activities and make other improvements to state records management.

About the Educational Information Project

The Council identified a need for broadly disseminating information about records management requirements at state agencies and universities. Also, the Council determined a need for a second document to address legislators’ and legislative records. Two committees of volunteers from agencies and universities drafted the two documents that are now available for comment. Volunteers represented multiple perspectives (state agencies/universities of different sizes and type) and disciplines (including records management, information technology, legal, and more).

The intent is for the material to be simple, eye-catching, appropriate to all staff, and explain the responsibilities and resources available, including the interconnected roles of the Office of the Attorney General, Department of Information Resources, Texas State Library and Archives Commission (State and Local Records Management and the Texas State Archives), RMICC, and your own agency or university.

The final versions might be posted on agency Intranets, hung on bulletin boards, passed out at training or new employee orientation, and used in other innovative ways.  The key ideas can encourage conversations early and often about record creation, retention, and disposition.

Request for Comments

Comments about the draft educational materials may be submitted to Jill S. Ledbetter, RMICC clerk, by email at jledbetter@sos.texas.gov. Comments should be submitted no later than May 1, 2014.

Draft educational materials for legislators (.pdf)

Draft educational materials for state agencies (.pdf)

Explore RMICC’s website to learn more about the council.

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