RMICC: The Records Management Interagency Coordinating Council

By Angela Ossar, Government Information Analyst

rmicclogo390Let’s face it: when you work in government, you become more familiar with acronyms than you ever thought possible. Most of us have to-do lists that would stump the deftest of WWII codebreakers.*

*A few of mine: “submit a TAR for NAGARA, follow up on URRS in JIRA, adapt MER-L to MER-S…”

But here’s one that we at The Texas Record want to help you all become more familiar with: RMICC! RMICC (pronounced “RIM-ick”) is the Records Management Interagency Coordinating Council. Put simply, the Council is made up of people from key stakeholder agencies dedicated to studying records management issues and making biennial reports to the Governor and Legislature. The Council was created by the Texas Legislature in 1995 and is comprised of nine members.

Here are some RMICC reports and projects that you should know about:

  • The 2013-2014 Biennial Report, which was submitted to the Governor and Legislature in November 2014. This report outlines the activities of RMICC for the last biennium.
  • The Educational Materials for Legislators and State Agencies/Universities project, which provides a concise explanation of records management requirements. (The tagline of the brochures is “More than a Good Idea – It’s the Law.”)
  • The University Records Management Committee, which reports to RMICC at each meeting (you can read about the URMC’s activities in the RMICC meeting minutes). This is a committee of state university records managers and archivists; its primary initiative at this time is the development of uniform records retention guidelines for all Texas universities.

As the chair of the University Records Retention Schedule (URRS) Subcommittee, I have had the pleasure of attending almost all RMICC meetings for the last five years. And boy was I glad to be sitting in the latest meeting on March 3rd, because it was truly exciting.

At that meeting, RMICC focused on laying out their strategic directions for the next biennium. Members had suggested numerous ideas for new initiatives at the previous meeting, and at this meeting members voted to go forward with an ambitious set of plans. We want to share those initiatives with our readers so that you are more aware of the kind of work that RMICC does — and perhaps to encourage you to come attend some (quarterly) meetings so that you can see how these plans unfold.

RMICC’s strategic directions for the 2015-2016 biennium include….

  1. Continue to support the work of TSLAC’s State and Local Records Management Division (such as our upcoming Infolinx rollout and providing effective records management training) and the work of the University Records Management Committee.
  2. Establish a Records Subcommittee of the State Agency Coordinating Committee (SACC), an existing consortium of state agency leaders that exists to “examine administrative and management practices, review problems or issues that have an impact across agency lines, and encourage and foster management practices that are beneficial and cost effective for all state agencies.”
  3. Oversee a new committee dedicated to supporting TSLAC’s new digital archive, which could focus on establishing metadata guidelines for archival electronic records.
  4. Revise the RMICC charter to ensure that it aligns with current best practice.

RMICC meetings are held quarterly at TSLAC’s headquarters in the Lorenzo De Zavala State Archives and Library Building, 1201 Brazos Street. The next meetings are scheduled for June 2nd, September 1st, and December 1st, all at 2:00 PM.  (Agendas are posted in the Texas Register prior to the meetings.) State agency records managers, we’ll be saving you a seat!