A new edition of Local Schedule GR – Records Common to All Local Governments – will take effect tomorrow, September 15, 2015. The revised schedule was published for adoption in the September 4, 2015 issue of the Texas Register. The new schedule supersedes the revised 4th edition.

We will post the new edition to our Local Retention Schedules page on September 15th. A summary of changes will also be posted.

Do the new rules apply to records created before September 15, 2015?

Yes, the new retention periods are retroactive. This means that all of your records, whether they were created before or after September 15, will be subject to the new retention rules.

What do we need to do?

If your government has adopted Local Schedule GR by submitting form SLR 508 (Declaration of Compliance with the Records Scheduling Requirement of the Local Government Records Act), you can begin following the new retention periods immediately. Be sure to notify any affected departments of this change.

If your government follows its own Records Control Schedule, you must either amend your schedule with the new retention periods (using forms SLR 540 and SLR 520) or adopt Local Schedule GR by submitting form SLR 508.

To download any of the above forms, go to: https://www.tsl.texas.gov/slrm/recordspubs/forms/local.html.

What about TSLAC’s other retention schedules?

We will be updating other retention schedules as revisions are necessary, so please stay up-to-date on future changes (and give feedback on proposed updates) by subscribing to The Texas Record.

More questions?

If you have additional questions or concerns, please contact your analyst.