UPDATED State Records Management Education Materials

We are pleased to announce the State Records Management Education Materials have been updated and are available on the Records Management Interagency Coordinating Council (RMICC) website.

In 2014, RMICC identified a need to broadly disseminate information about records management requirements at state agencies and universities. Also, the council determined a need for a second document to address legislators’ and legislative records. A committee of volunteers from agencies and universities drafted the two brochures. In 2017, the materials were updated, and RMICC authorized the updated informational flyers at their December 2017 meeting.

What information was updated?

The Office of the Attorney General updated the language about the Public Information Act. The Texas State Library and Archives Commission added information about the Texas Digital Archive and updated our logo. All documents have the year 2017 on them to distinguish them from the original 2014 versions.

What are these flyers all about?

The first flyer addresses records management requirements at state agencies and universities; the second addresses legislators’ and legislative records.

The key ideas in these materials can encourage conversations early and often about record creation, maintenance, retention, and disposition. The intent is for the material to be simple, eye-catching, appropriate for all staff, explain roles and responsibilities, and communicate available resources.

RIM Overview for State Agencies

The flyer for state agencies is a PDF document that can be printed in color on 11 x 17″ paper for a folded, 4-page brochure.  (An 8-1/2 x 11″ version is also available).

What’s in the brochure?

  • A clear, distinct graphic that illustrates RIM roles and responsibilities at all levels of the agency and reinforces the idea that successful RIM programs “start at the top.”
  • Short, easy-to-remember answers to questions like, “Why are records important?” and “What is public information?”
  • Contact information for TSLAC’s partner agencies in records management administration, including the Office of the Attorney General, the Department of Information Resources, and RMICC itself.

RIM Overview for the Texas Legislature

The flyer for legislative offices is a 2-page document and addresses questions such as:

  • What are records?
  • Why are records important?
  • Who does this apply to?
  • What help is available?

What can you do with these?

Get the word out! These flyers were intended to be circulated far and wide. You might post them on your agency’s intranet, post them in your department or break rooms, send them out via email to your departmental liaisons, or use them in a larger records management awareness campaign.

For more ideas on using and sharing these educational materials, check out the Companion Information document.

One thought on “UPDATED State Records Management Education Materials

  1. Great to see that State Records Management Education Materials have been updated and are available on the (RMICC)

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