If you’ve ever taken our Managing Electronic Records class or perused our electronic records webinars, you’re aware that a major responsibility for storing records electronically is providing continuous access to those records throughout their life cycle. In our courses, we offer several strategies for providing continuous access, one of which involves holding onto older hardware…
If you’ve ever been involved in records management, you know that disposition can be harder than putting socks on a rooster. Retention-conscious folders and a good file plan are great tools to set yourself up for success, but you might run into an issue: What happens when we can’t predict the trigger date of a…
Attention, Texas State Public University RMOs. The University Records Retention Schedule (URRS) Common Series Checklist is finished and ready for schedule review use. The URRS Common Series Checklist contains records series frequently used by Texas public universities. It is to be utilized as a guidance tool and aid to assist universities when reviewing their schedules…
Welcome back to our occasional series “Off the Record,” a curated collection of articles we found interesting on a broad range of topics, some which are directly related to records management and others which might share common themes. No, we didn’t write these articles—hence the name of this series, “Off the Record”— but, fortunately, we…
On Friday, November 22nd, 2024, the annual e-Records Conference returned for the 25th time! As always, the event was co-sponsored by TSLAC and the Texas Department of Information Resources. Breaking last year’s record, this year’s conference was the largest ever with a total of 330 attendees. The number of Data Management Officers (DMOs) in attendance…
Just like your hopelessly romantic friend who continues to jump into the deep end of the dating pool will tell you, asking compatibility questions and planning to prevent later problems is intimidating and boring. However, five days later, over a gallon of Rocky Road in a dark room, listening to Adele, they’ll also tell you…
World-breaking news in my world: Texas state agency and public university Records Management Officers (RMOs) and records liaisons are not skipping happily to their computers to begin working on their quinquennial records retention schedule recertification (recert). Cue the chill vinyl that was playing and is now scratching, my coffee cup dropping, and my heart breaking.…
Welcome back to our occasional series “Off the Record,” a curated collection of articles we found interesting on a broad range of topics, some which are directly related to records management and others which might share common themes. No, we didn’t write these articles—hence the name of this series, “Off the Record”— but, fortunately, we…