Those of you who work for state agencies may be familiar with the recertification process, where the Records Management Officer (RMO) submits a records retention schedule of all the records of the agency with instructions on how to manage them. Each state agency must recertify their schedule every five years for review and approval. Recently,…
The auditing process is fundamental to ensuring compliance with the law and best practices. However, many records management officers will get nervous when someone mentions doing an audit. Although it can be daunting to put your program under a microscope, there are many positive things that can come out of doing an audit on your…
In the records and information management (RIM) field, a file plan is a tool you can use to keep track of what and where records live in your organization for their entire lifecycle, from creation or receipt to disposition. Think of it as a roadmap that marks important landmarks regarding a record: where and in…
In a criminal justice system, records and information are necessary to support operations and functions. In a television show like Law & Order: Special Victims Unit, our old friend RIM-Brain often pops in to say, “Hey, that’s not proper records and information management (RIM).” These are their stories. DUN-DUN. As always, spoilers ahead! “Game” (Season…
Developing training can be an intimidating task, but it doesn’t need to be insurmountable. Check out the tips below to get started on building an internal training program for your own organization. Get Top-Down Support We know we sound like a broken record about getting executive buy-in, but that is how important it is. This…
Shared file environments can be a real challenge to organize and maintain. Below are some tips to help your shared drive structures get into and stay in shape. Consistency Structure and Control Change Management Disposition Shared drives can be chaotic, but they don’t have to be that way. Employing simple techniques like the ones above…