Scene from band 'The Killers' All the Things I've Done music video with edits to add a printer, staple remover, and removed paperclips.

All the Things That I Learned: Imaging Project

The following information is based on my experience per my assigned roles on an internship project that consisted of following a Record Management Officer’s (RMO) procedures to convert physical records to electronic, implement consistent and clear file naming systems, and properly dispose of confidential records. I worked coincide with other team members. My term was…

Team with hands up and caption says "your imaging team."

Incentivize an Imaging Project

Starting an imaging project might feel strenuous. However, it can be a fairly entertaining project for staff if it is managed correctly. How? As one my favorite professors ensured we understood… Incentives matter. Mrs. Patty This article will go over some practical tips for obtaining buy-in from your imaging staff that you may have not…

Information Disaster Plan

Creation and maintenance of an information management disaster plan is a never-ending task. While it can be cumbersome, hard to obtain buy-in, and require an upfront cost, it is one of the most important documents that your office can create. Protecting your information is protecting your assets. You will be able to continue operations and…

TSLAC Guidance for Records Management During the COVID-19 Pandemic

(Author: Rebecca Hanna, Coauthor: Erica Siegrist) In April 2020, the National Archives and Records Administration (NARA) released answers to Frequently Asked Questions (FAQs) About Records Management During the COVID-19 Pandemic. This article will answer the same questions to provide Texas-specific guidance for state agencies and local governments. Records Management Related to Teleworking How should Texas…

Creating Records At Home, Part III: Various Devices

Previously, we discussed Creating Records at Home, Part I: Microsoft Teams and Part 2: Zoom. In this article, we’re going to discuss the hypothetical situation of a records manager’s worst nightmare come true: employees creating records outside of the office’s network. A best practice for efficient managers is to analyze hypothetical risk to know how…

What Does the RMA Team Do?

A records management program or question can quickly transform from a minor and simple thought to an overwhelming and large-scale issue. Can this record be destroyed? Does our office comply with the records management rules and laws? How do we implement our records management program? We’re here to assist with those issues. The Records Management…

How to Determine Fiscal Year End Retention Periods

Determining your record’s fiscal year end (FE) date is important for destroying that specific record on schedule. Read TSLAC’s recommendation for keeping a disposition log to understand consequences of destroying a record too early and TSLAC’s thoughts on keeping a record too long. Fiscal year (FY) is a 12-month period office’s use for accounting purposes.…