Artist with glasses and cool hat painting schedule GR. With Schedule GR shown as a spreadsheet. The background behind the artist is a painting palette with paint brushes and mixtures of paint on it.

Building Your Internal Schedule for Local Governments

Per Local Government Code, 203.041 (LGC)(a.)1. local governments are required to manage an internal schedule. Some local governments have asked, “can I get the Texas State Library and Archives Commission’s (TSLAC) local retention schedules in a spreadsheet?” Now we can do you one better! All of TSLAC’s 12 local retention schedules have been uploaded into…

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Official Record Copy

How many duplicates of a record must a government keep for the full retention period? In terms of records management laws and rules, one copy of a record must be kept for the full retention period, and we call this the “official record copy.” Any identical copies of the official record copy are considered “convenience…

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Know Your Program – SWOT Analysis

Records and information management programs are at the heart of every organization. Records contain information that staff need to continue operations, complete daily tasks, and provide reasoning for an organization’s actions. Good records and information management ensures that stakeholders are satisfied that they have proper access to the information they need. Additionally, protecting records ensures…

“Transaction” in Records Management

Understanding what meets the definition of a “local government record” is important for a local government employee (especially a Records Management Officer). This is because your entity’s local government record is a record that you’re required to keep for a certain amount of time based on laws, rules, and standards associated with the Texas State…

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Obtaining Buy-In: Record Creators and Users

When entering the records management world, it doesn’t take long to figure out that it is generally difficult for records leaders to obtain buy-in from others in their office. We’ve heard from many records leaders that staff don’t feel records management is pertinent to their job’s responsibilities, the term “records management” sounds too dated to…

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All the Things That I Learned: Imaging Project

The following information is based on my experience per my assigned roles on an internship project that consisted of following a Record Management Officer’s (RMO) procedures to convert physical records to electronic, implement consistent and clear file naming systems, and properly dispose of confidential records. I worked coincide with other team members. My term was…

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Incentivize an Imaging Project

Starting an imaging project might feel strenuous. However, it can be a fairly entertaining project for staff if it is managed correctly. How? As one my favorite professors ensured we understood… Incentives matter. Mrs. Patty This article will go over some practical tips for obtaining buy-in from your imaging staff that you may have not…