Benefits and Limitations of Auto Classification in Records Management

As more organizations move from paper to electronic records, records management professionals face more complex challenges in managing these records. In their effort to maintain seamless records management processes within their organization, records managers expressed interest in products that specifically automate key records processes and controls. Records management professionals must ensure that the introduction of…

The Meaning of “Historical Value” on Local Government Schedules

If you’ve spent any amount of time perusing the local government retention schedules on our website—it is fair to assume this is the case if you’re reading this post in the first place—then you may have noticed in the Remarks section of certain record series a warning to “review before disposal…for historical reasons”. Have you…

Conversation with TSLAC Archivist About Meeting Minutes

Minutes are produced by every local government and state agency in Texas. They are afforded the most enduring retention period of PERMANENT for both Local Governments and State Agencies. In the Records Retention Schedule (RRS) for state agencies, minutes are given the distinct honor of being the only series on the schedule that requires both…

FAQ: Should I adopt TSLAC’s schedules or Create a Custom Schedule?

One of the most critical decisions you must make as a records management officer at a local government is deciding on a schedule for records retention. This schedule gives you the authority to destroy records. In developing your records retention plan, you must choose from the following three options: Forego a records retention schedule and…

Analog parking meter displays "Time Expired" flag.

FAQ: What does “obsolete” mean on the retention schedules?

When you read TSLAC’s local government retention schedules (“local schedules”), you may notice the word “obsolete” pops up in lots of different places. Some folks ask us what we mean when we say obsolete. Obsolete generally refers to a record that is no longer active. How your records management program must treat an obsolete record…

Text message invitation to happy hour.

FAQ: Are text messages records? (redux)

It’s been almost 6 years since we addressed this question originally. In that time, the popularity of text messaging (“texting”) has skyrocketed while awareness that text messages (“texts”) are potentially government records has increased very little. Here we go again! The definition of a government record in Texas is media neutral. A record is defined…

FAQ: Questions to Consider Before Asking for a New Series

We were recently asked by a state agency records manager for some questions that they could pass along to other agency staff (including non-records specialists) to arm them with important considerations to make before they request a new record series. You may or may not know that part of our job as analysts is to…