FAQ: Why Use a Disposition Log?

Texas law authorizes state agencies and local governments in compliance† to disposition a record under two conditions: (1) the record belongs to a record series on an approved records retention schedule and (2) its retention period has expired (Government Code §441.187; Local Government Records Act §202.001). As part of disposition, all Texas governments must use…

FAQ: “Do I need a DoD 5015.2 Compliant EDRM/ECM System?”

This is a guest post by Ryan Ellis, CIP, PMP, Records Management Officer for Galveston County. We wrote here about Ryan’s presentation on Galveston County’s ECM system implementation at our e-Records 2012 conference. Ryan attended our recent webinar “Automating Records Management with EDRMS” and emailed us his thoughts on the importance of choosing a DoD…

FAQ: How Long Do I Keep Red Light Camera Records?

We’re all familiar with red light cameras – those digital devices at intersections that record drivers running red lights. If you’re a local government with red light cameras, you are probably familiar with the records associated with these systems: photos and videos of potential violations, citations issued, and the information from the Department of Motor…

FAQ: Can a state agency destroy a paper original after scanning?

By Angela Ossar, Government Information Analyst Our last Featured Question addressed the question of source document destruction for local governments. (Available here.) Here, we adapt the response for state agencies. Ask any analyst in the Records Management Assistance unit what their #1 most frequently asked question is, and I guarantee the answer (well, besides “How…

FAQ: Can a local government destroy a paper original after scanning?

By Angela Ossar, Government Information Analyst If you’re a state agency looking for guidance, here’s the state agency version. Frankly, I don’t know how we haven’t written about this before. Ask any analyst in the Records Management Assistance unit what their #1 most frequently asked question is, and I guarantee the answer (well, besides “How…