Welcome back to our occasional series “Off the Record,” a curated collection of articles we found interesting on a broad range of topics, some which are directly related to records management and others which might share common themes. No, we didn’t write these articles—hence the name of this series, “Off the Record”— but, fortunately, we…
There’s no denying that AI (artificial intelligence) is the buzzword du jour. Have you ever wondered how to classify records generated by AI on your retention schedule? Whether or not your government entity is actively using AI, it’s a question worth considering. What is AI and Why Would My Government Entity Use it? According to…
In the records and information management (RIM) field, a file plan is a tool you can use to keep track of what and where records live in your organization for their entire lifecycle, from creation or receipt to disposition. Think of it as a roadmap that marks important landmarks regarding a record: where and in…
Thank you for tuning in for the third and final post recapping the e-Records 2023 sessions. Also see our other recap posts. Managing Odd Projects: Tools, Tricks, and Tips for Managing Projects That Don’t Fit a Mold by: Megan Carey Jenn Coast, Project Coordinator at University of Texas at Austin, has lived to tell the…
On Friday, November 3, the annual e-Records Conference returned for the 23rd year with another record turnout. Co-sponsored by TSLAC and the Texas Department of Information Resources, this year we were able to add a third breakout session to the day’s events and increased vendor support with 33 vendors on-site, six more than the previous…
Did you know that there is a free resource available through your local library to help you learn relevant skills needed to be an effective records manager? All you need is a library card! What is Udemy? Udemy is an online video learning platform. It’s one of the free TexShare databases offered at participating Texas…
Administratively Valuable (AV) is a retention code that stirs a lot of questions. How long is AV? What even is AV? Can you say “Administratively Valuable” five times fast? While we analysts at TSLAC can point out best practices and strategies regarding this retention code, we can only speculate so much. To offer a different…
Some of the consulting questions we receive revolve around the subject of how to manage email and email records. From those questions the matter becomes how should a government entity address the management of its email. The best way an entity can capture their practices and procedures for email management is to create a policy.…