Determining your record’s fiscal year end (FE) date is important for destroying that specific record on schedule. Read TSLAC’s recommendation for keeping a disposition log to understand consequences of destroying a record too early and TSLAC’s thoughts on keeping a record too long. Fiscal year (FY) is a 12-month period office’s use for accounting purposes.…
The local government schedules or your state agency’s retention schedule should list all of the types of records your local government or state agency creates or receives since the disposition of a record cannot be carried out if it is not included on a retention schedule. Even so, a time may come when you will…
On May 10, 2020, the newest and fifth-est edition of the Texas State Records Retention Schedule (RRS) will go live! The amendments to 13 TAC §6.10(a) are adopted as an administrative rule of the commission – see the full official announcement on the Texas Register. For state agency and state university RMOs, this means that…
by Erica Rice Every state agency and local government creates and maintains employee records. Often maintained in individual files for each employee, the personnel file is added to regularly throughout its active life, and it may often be consulted during its long inactive life. We create and use personnel records to hire, re-hire, train, evaluate,…
Emoji Records Retention Schedule At some point in the introduction to records management training courses for both local governments and state agencies we discuss what the different retention codes on the retention schedules mean. Normally it looks and goes something like this: We say it’s time for a little update. Better…