{"id":18198,"date":"2022-11-14T11:58:58","date_gmt":"2022-11-14T17:58:58","guid":{"rendered":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/?p=18198"},"modified":"2025-02-13T08:44:27","modified_gmt":"2025-02-13T14:44:27","slug":"how-i-review-a-recertification","status":"publish","type":"post","link":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2022\/11\/how-i-review-a-recertification\/","title":{"rendered":"How I Review a Recertification"},"content":{"rendered":"\n

The recertification process can be long and detailed\u2014for the agency and for the analyst completing the review. One of the questions that we get during the process is, “How long does it take, and how does it work on TSLAC’s end?” This article explores how one Government Information Analyst approaches a schedule review. If you would like to know more about me, please see our “About Our Team<\/a>” page.<\/p>\n\n\n\n

In the Beginning…<\/h2>\n\n\n\n

Six months before your schedule is due, the recertification process begins with a recertification reminder notice. On my calendar, I previously set an alarm to tell me a state agency or university certification is due! When the alarm rings I run up and down the building getting envelopes, checking the previous agency retention schedule, and running a storage report as I prepare to send off the recertification notice letter. The storage report is provided to the agency if they have storage at the State Records Center. This allows the agency to be mindful of any changes they make to their retention schedule that could potentially affect their storage within Texlinx and the State Records Center. I then send an email to the RMO notifying them that their recertification is due within the six-month period. <\/p>\n\n\n\n

At the end of the six-month period, once I receive your recertification draft as well as the agency’s 105c,<\/a> the review process can begin! The main way I review material is through a color-coordinating process.<\/p>\n\n\n\n

Red<\/strong><\/td><\/tr>
When I highlight a series in red, it means that 3 or more items in the series are incorrect, and it is best to edit the entire series, typically with help from the RRS. <\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Yellow<\/strong><\/td><\/tr>
This means up to two items in the series are incorrect. The entire series will not be highlighted, just the cells that need to be changed. <\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Green <\/strong><\/td><\/tr>
Green means that an entire series in the schedule is good to go!<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Things I check for include:<\/p>\n\n\n\n