{"id":18915,"date":"2023-04-19T13:48:08","date_gmt":"2023-04-19T18:48:08","guid":{"rendered":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/?p=18915"},"modified":"2025-02-13T08:44:26","modified_gmt":"2025-02-13T14:44:26","slug":"spring-cleaning","status":"publish","type":"post","link":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2023\/04\/spring-cleaning\/","title":{"rendered":"Spring Cleaning"},"content":{"rendered":"\n<p>It&#8217;s April, and that means spring is here! With spring, comes spring cleaning! Out with the old and in with the new. In the Records Management (RM) world that means it&#8217;s time to tidy up our records management systems, make sure the team is involved, make sure retention periods are up to date, or start a big project like an inventory or a big disposition day! Instead of posting our usual spring cleaning spiel, we decided to showcase the amazing articles that encompass topics you should consider for spring cleaning. Enjoy! <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Getting Started  <\/h2>\n\n\n\n<p>Don&#8217;t know where to begin when building a records management program this spring? Look no further than &#8220;How to Start or Revitalize a RIM Project!&#8221; This is a great article to get the basics of records management, and discusses the tools you need to get started.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-the-texas-record wp-block-embed-the-texas-record\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"hjFKyUFHX2\"><a href=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2022\/08\/revitalize-rim\/\">How to Start or Revitalize a RIM Program<\/a><\/blockquote><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; clip: rect(1px, 1px, 1px, 1px);\" title=\"&#8220;How to Start or Revitalize a RIM Program&#8221; &#8212; The Texas Record\" src=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2022\/08\/revitalize-rim\/embed\/#?secret=PuVMEeUaVz#?secret=hjFKyUFHX2\" data-secret=\"hjFKyUFHX2\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What is the value of the record? <\/h2>\n\n\n\n<p>After an inventory, determining the value of records is usually the next step. This article, &#8220;How Long is AV,&#8221; discusses RM&#8217;s most customizable retention code, AV, and what it could mean for your particular government. <\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-the-texas-record wp-block-embed-the-texas-record\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"jlb0Sc17bp\"><a href=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2022\/09\/how-long-is-av\/\">How Long is &#8220;AV&#8221;?<\/a><\/blockquote><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; clip: rect(1px, 1px, 1px, 1px);\" title=\"&#8220;How Long is &#8220;AV&#8221;?&#8221; &#8212; The Texas Record\" src=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2022\/09\/how-long-is-av\/embed\/#?secret=IsPtTOE0J0#?secret=jlb0Sc17bp\" data-secret=\"jlb0Sc17bp\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Disposition <\/h2>\n\n\n\n<p>Disposition is ubiquitous with spring cleaning in Records Management. As such I added not one, but two amazing articles that discuss disposition and the types of disposition. &#8220;Data and Disposition: How Disposition Protects Loss of Privacy in a Data-Driven World,&#8221; discusses the importance of disposition on electronic data, while &#8220;Why Use a Disposition Log&#8221; discusses the importance of using a log when destroying records. <\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-the-texas-record wp-block-embed-the-texas-record\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"0bUK1CnpnC\"><a href=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2021\/05\/data-and-disposition-how-disposition-protects-loss-of-privacy-in-a-data-driven-world\/\">Data and Disposition: How Disposition Protects Loss of Privacy in a Data-Driven World<\/a><\/blockquote><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; clip: rect(1px, 1px, 1px, 1px);\" title=\"&#8220;Data and Disposition: How Disposition Protects Loss of Privacy in a Data-Driven World&#8221; &#8212; The Texas Record\" src=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2021\/05\/data-and-disposition-how-disposition-protects-loss-of-privacy-in-a-data-driven-world\/embed\/#?secret=tIymhxnctS#?secret=0bUK1CnpnC\" data-secret=\"0bUK1CnpnC\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-the-texas-record wp-block-embed-the-texas-record\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"yLSTkIcXnP\"><a href=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2015\/10\/featured-question-why-use-a-disposition-log\/\">FAQ: Why Use a Disposition Log?<\/a><\/blockquote><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; clip: rect(1px, 1px, 1px, 1px);\" title=\"&#8220;FAQ: Why Use a Disposition Log?&#8221; &#8212; The Texas Record\" src=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2015\/10\/featured-question-why-use-a-disposition-log\/embed\/#?secret=0nfHBzLzrX#?secret=yLSTkIcXnP\" data-secret=\"yLSTkIcXnP\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Create your team!<\/h2>\n\n\n\n<p>Trying to create a team can be a challenge when spring cleaning approaches. Showing them a success story can be a good way to start. &#8220;Shared Drive Cleanup Success Story&#8221; discusses the creation of a team to do a spring cleaning staple: a shared drive clean-up! The second article &#8220;Obtaining Buy-In: Record Creators and Users,&#8221; discusses strategies to use when choosing your team. <\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-the-texas-record wp-block-embed-the-texas-record\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"L1A1wMCwxD\"><a href=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2019\/01\/shared-drive-cleanup-success-story\/\">Shared Drive Cleanup Success Story<\/a><\/blockquote><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; clip: rect(1px, 1px, 1px, 1px);\" title=\"&#8220;Shared Drive Cleanup Success Story&#8221; &#8212; The Texas Record\" src=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2019\/01\/shared-drive-cleanup-success-story\/embed\/#?secret=MAuXq3UEvw#?secret=L1A1wMCwxD\" data-secret=\"L1A1wMCwxD\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-the-texas-record wp-block-embed-the-texas-record\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"zFWZE6cpZe\"><a href=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2023\/01\/obtaining-buy-in-record-creators-and-users\/\">Obtaining Buy-In: Record Creators and Users<\/a><\/blockquote><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; clip: rect(1px, 1px, 1px, 1px);\" title=\"&#8220;Obtaining Buy-In: Record Creators and Users&#8221; &#8212; The Texas Record\" src=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/2023\/01\/obtaining-buy-in-record-creators-and-users\/embed\/#?secret=3DsQh59OgY#?secret=zFWZE6cpZe\" data-secret=\"zFWZE6cpZe\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Summary <\/h2>\n\n\n\n<p>In summary, spring cleaning can encompass a lot of different elements of records management. <a href=\"https:\/\/www.tsl.texas.gov\/slrm\/training\/webinars\">Our webinars<\/a> offer more resources needed for spring cleaning, or even starting a records management program. As always, feel free to <a href=\"https:\/\/www.tsl.texas.gov\/slrm\/contact\">contact us<\/a> for more information on what you can do to spring-clean your records management program. <\/p>\n<div class=\"pld-like-dislike-wrap pld-custom\">\r\n    <div class=\"pld-like-wrap  pld-common-wrap\">\r\n    <a href=\"javascript:void(0)\" class=\"pld-like-trigger pld-like-dislike-trigger  \" title=\"Like it?\" data-post-id=\"18915\" data-trigger-type=\"like\" data-restriction=\"cookie\" data-already-liked=\"0\">\r\n                            <img src=\"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-content\/uploads\/2020\/08\/512x512.png\" alt=\"Like it?\" \/>\r\n            <\/a>\r\n    <span class=\"pld-like-count-wrap pld-count-wrap\">2    <\/span>\r\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>It&#8217;s April, and that means spring is here! With spring, comes spring cleaning! Out with the old and in with the new. In the Records Management (RM) world that means it&#8217;s time to tidy up our records management systems, make sure the team is involved, make sure retention periods are up to date, or start&hellip;<\/p>\n","protected":false},"author":190,"featured_media":19049,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_s2mail":"no","footnotes":""},"categories":[10],"tags":[577,48,38,37,582,6,57,576,7,578,40,105],"class_list":["post-18915","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips","tag-cleaning","tag-disposition","tag-erecords","tag-inventory","tag-joslyn-ceasar","tag-local","tag-retention","tag-spring","tag-state","tag-team","tag-training","tag-tslac"],"_links":{"self":[{"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/posts\/18915","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/users\/190"}],"replies":[{"embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/comments?post=18915"}],"version-history":[{"count":12,"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/posts\/18915\/revisions"}],"predecessor-version":[{"id":20373,"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/posts\/18915\/revisions\/20373"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/media\/19049"}],"wp:attachment":[{"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/media?parent=18915"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/categories?post=18915"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.tsl.texas.gov\/slrm\/blog\/wp-json\/wp\/v2\/tags?post=18915"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}