State Agency Records Retention Schedule Recertification

This page is intended to provide materials and resources to assist state agencies with the recertification of their records retention schedules.


Forms

Reference

  • Agency Archival Appraisal Reports - These are comprehensive accounts of the process of appraising the records of an agency and of the resulting appraisal decisions. The reports can be read to determine (as of the date of the report) which records of an agency are of archival value; which records the Texas State Library and Archives Commission holds; which records the agency maintains and for how long; and which records are not archival. Please note that not all state agencies have undergone the archival appraisal process.

Perfect Score by Evan Shuster from the Noun ProjectChecklists

Additional information on what records the State Archives determines to be archival and other frequently asked questions can be found on the State Archives FAQs for State Agencies web page here.


Laws and Rules

State Records Management Laws (State Agency Bulletin 4) require state agencies to develop records retention schedules. Texas state agencies are required to submit their retention schedules to TSLAC on a timetable established by administrative rule. The rules governing retention scheduling are published as State Agency Bulletin 3. If a record series does not appear on a certified records retention schedule, it may not be destroyed without obtaining special permission of TSLAC's executive director.


For additional assistance with the certification process, please contact the analyst assigned to your agency.

Page last modified: August 24, 2017