Eligibility Criteria for Storage at State Records Center

For a state agency to be eligible for services at the State Records Center, these criteria must be met:

  • The agency must appoint a Records Management Officer (RMO) within the agency, in accordance with Texas Government Code, Section 441.184(a).
  • The records must be from a state agency in the Austin area.
  • The material must be classified as a record according to the definition in Texas Government Code, Section 441.180(11) "State Record."
  • Valid records retention requirements must be established, and a copy of the agency records retention schedule must be filed with SLRM in accordance with Texas Government Code, Section 441.185.
  • The records must have at least one (1) month of retention time remaining.
  • The records must not be duplicated on microfilm or on hard copy records already in storage at the Records Center, unless the organization of the records to be stored differs from that of the records on file and such organization is necessary to satisfy program requirements.
  • Microfilm with permanent retention must be stored in white acid free boxes.
  • All microfiche MUST be in white acid free envelopes to insure their durability over time.

For a local government entity to be eligible for services at the State Records Center, these criteria must be met:

  • The local government must appoint a Records Management Officer (RMO) within the local government entity.
  • Valid records retention requirements must be established, and a copy of the agency records retention schedule must be filed with SLRM.
  • The records must have at least one (1) month of retention time remaining.
  • The records must not be duplicated on microfilm or on hard copy records already in storage at the Records Center, unless the organization of the records to be stored differs from that of the records on file and such organization is necessary to satisfy program requirements.
  • Microfilm with permanent retention must be stored in white acid free boxes.
  • All microfiche MUST be in white acid free envelopes to insure their durability over time.

storage

FY 2017 Storage Fee Schedule (Effective September 1, 2016): PDF

FY 2018 Storage Fee Schedule (Effective September 1, 2017): PDF

FY 2017 Imaging-Microfilm Fee Schedule (Effective September 1, 2016): PDF

FY 2018 Imaging-Microfilm Fee Schedule (Effective September 1, 2017): PDF

FY 2017 Imaging-Digital Fee Schedule (Effective September 1, 2016): PDF

FY 2018 Imaging-Digital Fee Schedule (Effective September 1, 2017): PDF

 

Eligibility criteria for storage

Preparing records for storage

Storing Disaster Recovery Materials

Disaster Recovery After Hours Access Information: PDF

Requesting or returning stored records

Final disposition of stored records

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Page last modified: June 19, 2017