e-Records Conference 2021

Accelerating Towards the Texas of Tomorrow
Wednesday, November 17, 1 - 4:40 p.m. and Thursday, November 18, 8:00 a.m. - 12:30 p.m.
Online via Zoom

The annual e-Records Conference will be virtual this year.

This event is organized by the Texas State Library and Archives Commission (TSLAC) and co-sponsored by the Texas Department of Information Resources (DIR) to promote electronic records management in Texas government. The conference gathers records management and information technology staff from the state and local level together to learn from each other by sharing case studies, solutions, best practices, challenges, and lessons learned.

Registration | Program Agenda | Presentations

Conference Location, Parking, Transportation & Hotels | Exhibitor Listing

Exhibitor Registration | Conference Contacts

 

The Texas State Library and Archives Commission and the Texas Department of Information Resources have co-sponsored this annual event since 2000.

#TXeRecords @TSLAC @TexasDIR

REGISTRATION 

Registration for the 2021 e-Records Conference is now open to state agencies and local governments. Check out the Program Agenda for the schedule and Presentations for more information about the sessions and speakers.

Click here to register.

This year's conference will be free to Texas public sector employees. Capacity is limited by the number of people we can have in Zoom sessions. So register now and share this opportunity with your data management officer and records management and information technology staff. If registration exceeds capacity, we may ask your organization to prioritize who attends.

Sessions will be live; however, they will be recorded and made available after the conference. You do not need to register or attend to view the recordings.

About e-Records 2021

Accelerating Towards the Texas of Tomorrow is this year's theme. One common and constant responsibility of technology managers and records managers is managing change. Driven by new technologies and demands, Texas government is rapidly adapting to deliver easier, more secure, and constantly connected access to its external and internal stakeholders. This conference is your opportunity to learn from your colleagues and other professionals in the field to help you steer towards the Texas of Tomorrow.

You can access recordings of the 2020 conference sessions on The Texas Record.

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PROGRAM AGENDA

Wednesday, November 17

Jump to Day 2

12:30 PM

Check-In and Networking

01:00 PM

Welcoming Remarks

Gloria Meraz, Texas State Library and Archives Commission

Amanda Crawford, Texas Department of Information Resources

01:30 PM

(KEYNOTE) Better Together: How to Align with Data Governance Partners

Katherine Cranford, Charles Schwab

02:20 PM

Break

02:30 PM

1A

Best Practices and Lessons Learned Learned in Digital Transformation for Regulatory Agencies with Paper-Heavy Processes

Christina Rinaldi and members of Licensing and Permitting, Gartner

1B

A LID Perspective on Paperless Governance

Girish Misra and Darrell Groves, Fort Bend County Levee Improvement District 15

03:20 PM

Break

03:30 PM

2A

The Untapped Texas Gold Mine: How to Implement Records Management with Microsoft 365

Ryan Britton, IQ Business Group and Stephen Jones, Microsoft

2B

Why Public/Open Records Requests Complexity Growth is Bigger’n Dallas

Jenn Snyder, GovQA

04:30 PM

End of Day 1

 

Thursday, November 18

08:00 AM

Check-In and Networking

08:30 AM

Demystifying the SB 475 Data Components - What's Next?

PANELISTS: Ed Kelly and Neil Cooke, Texas Department of Information Resources and Craig Kelso, Texas State Library and Archives Commission

MODERATOR: Megan Carey, Texas State Library and Archives Commission

09:20 AM

Break

09:30 AM

3A

Unlocking the Potential of Government Records Data

Keli Pisciotta, Access Sciences

3B

Harness the Power of the Texas Open Data Portal to Reduce Public Information Requests

Stacey Lewis, Texas Department of Information Resources

10:20 AM

Break

10:30 AM

4A

Is Hyper Automation a buzzword or Legit? And how can these concepts change our automation world?

Russell Haddock and Alexis Blue, MCCi and Texas government partners [to be announced]

4B

Collaborating for Access: The TxDOT/TSLAC Right of Way Project

Kelsey Peduzzi, Texas Department of Transportation and Brian Thomas and Zachary Bruton, Texas State Library and Archives Commission

11:20 AM

Break

11:30 AM

Diving into the Future: Questions and Opportunities in a Rapidly Changing RIM World

PANELISTS: Jenny Alexander, Health and Human Services Commission; Talj Harper, Department of Family and Protective Services; Lena Roberts, Texas Commission on Environmental Quality

MODERATOR: Christi Brisky, Texas Department of Information Resources

12:20 PM

End of Presentations

12:30 PM

Optional Brownbag

1:00 PM

End of Conference

Return to Day 1

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PRESENTATIONS

(KEYNOTE) Better Together: How to Align with Data Governance Partners
Katherine Cranford, Senior Data Analyst at Charles Schwab

Records Management and Data Governance programs often compete for budgets and visibility. With joint preparation and alignment on shared program principles and institutional knowledge, records management and data governance professionals can utilize shared terminology, tooling and metrics to achieve organizational objectives.

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Best Practices and Lessons Learned Learned in Digital Transformation for Regulatory Agencies with Paper-Heavy Processes
Christina Rinaldi and members of Licensing and Permitting, Gartner

Gartner Consulting has a dedicated Licensing and Permitting practice that has been assisting regulatory agencies and local jurisdictions with their digital transformation initiatives for over a decade. Regulatory agencies responsible for issuing licenses and permits and providing regulatory oversight over various industries such as business and professional licensing are often challenged with transitioning manual and paper-based processes to modern digital solutions with automated workflow capabilities, online self-service portals, and many other features, like mobile and GIS. Gartner has observed many lessons learned and best practices regarding upfront planning, business process reengineering, selecting an implementation vendor, and ensuring the implementation is on time, on budget, and achieves the original business objectives. We will share these lessons learned and best practices to help agencies prepare for this type of undertaking.

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A LID Perspective on Paperless Governance
Girish Misra and Darrell Groves, Fort Bend County Levee Improvement District 15

The presentation describes Fort Bend County Levee Improvement District 15 experience during conversion to an electronic records storage program and governance and the unique challenges being encountered during this process.

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The Untapped Texas Gold Mine: How to Implement Records Management with Microsoft 365
Ryan Britton, IQ Business Group and Stephen Jones, Microsoft

It is certainly an interesting time to be a records manager or compliance officer. With expanding responsibilities, rapidly changing regulations, remote working, increased compliance liability and accelerated cloud adoption to deal with – we all feel overwhelmed. Help may be closer than you think, though – and you may already have the tools in place. The IQ Business Group and Microsoft will jointly present an educational overview of how Texas governments and institutions of higher learning can achieve Information Protection & Governance utilizing Office 365.

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Why Public/Open Records Requests Complexity Growth is Bigger’n Dallas
Jenn Snyder, GovQA

The volume of public/open records requests rose an average of 46 percent since March of 2020, while the complexity of those requests grew by 19 percent. Clearly, the COVID-19 pandemic, national protests and economic disruption made the work of fulfilling public records requests even more challenging. Storage needs are exploding; new types of files and platforms are raising compliance issues; novice requesters are leading to extended back-and-forth; budget constraints are at all-time highs; and you’re being asked to keep it all straight.

It’s exhausting. We get it.

To keep pace with this growing demand and reduce the risk of violating public records laws, government organizations must embrace new ways of handling requests.

Join GovQA and Public Records Managers from across Texas for a conversation on the results of the first-of-its-kind benchmark study on public records requests. In addition to the numbers, we’ll discuss specific strategies Texas agencies can use to manage this growing challenge.

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Demystifying the SB 475 Data Components - What's Next?
PANELISTS: Ed Kelly and Neil Cooke, Texas Department of Information Resources and Craig Kelso, Texas State Library and Archives Commission
MODERATOR: Megan Carey, Texas State Library and Archives Commission

In the 87th (R) legislative session SB 475 was passed and signed by the Governor into law on June 14th, 2021. The bill is a comprehensive approach to strengthen our data management, security and procurement of the state’s strategic data assets. This session will focus on the data elements of the bill, the next steps in the journey of developing a data management program, and how TSLAC and DIR will again partner to implement the various data pieces of the legislation.

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Unlocking the Potential of Government Records Data
Keli Pisciotta, Access Sciences

Data is what you need for analytics, but transforming data into information is what you need for business. Analyzing records management data and transforming it into information not only helps with process management, it also helps identify areas for process improvement. Efficient processes help you get the most value.

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Harness the Power of the Texas Open Data Portal to Reduce Public Information Requests
Stacey Lewis, Texas Department of Information Resources

In 2017, the 85th Texas Legislature passed SB 79, to allow governmental agencies to redirect a Public Information Request (PIR) to information that is available on sites on the Internet, such as the Texas Open Data Portal (ODP). Redirecting constituents to the ODP is a great economic and performance benefit to governmental bodies as it reduces the number of PIRs, thus saving time and resources. In addition, the ODP provides a self-service, flexible model for constituents, researchers, vendors, etc. to access the information they need on a 24x7, 365 days a year basis without having to wait to follow the regular PIR request process. In addition to publishing datasets, eligible DIR customers can leverage the ODP to create data visualizations and custom webpages called Stories to help data consumers better understand what the data represents and how to use it.

Learn how your agency can take advantage of this no-cost solution to increase visibility and useability of your high value datasets that are created as part of your individual agency’s mission, goals and objectives.

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Is Hyper Automation a buzzword or Legit? And how can these concepts change our automation world?
Russell Haddock and Alexis Blue, MCCi and Texas government partners [to be announced]

We all know that COVID changed the world, especially our government technology world. This session will focus on how the priorities have shifted for government agencies over the past two years. The “work from home” mentality has become a reality for many agencies and that has presented its own share of challenges along the way. We will discuss strategies for successful management of your agency records from remote locations. As part of this process, we will introduce the concept of Hyper Automation and how this can enhance your internal Workflow capabilities thus removing paper completely from the process. We will wrap up with examples of our other clients have successfully increased their citizen engagement during the pandemic.

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Collaborating for Access: The TxDOT/TSLAC Right of Way Project
Kelsey Peduzzi, Texas Department of Transportation and Brian Thomas and Zachary Bruton, Texas State Library and Archives Commission

In 2018 the Texas Department of Transportation and Texas State Library and Archives Commission embarked on a collaborative project to digitize historic Right of Way documents at the State Records Center. The successful and ongoing result of this project has improved internal and external access to these records. This presentation will discuss why/how this project began, the end-to-end workflow, and how we’ve improved access to and ensured the preservation of these records. We will also discuss challenges that have occurred during the process and how those have been overcome.

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Diving into the Future: Questions and Opportunities in a Rapidly Changing RIM World
PANELISTS: Jenny Alexander, Health and Human Services Commission; Talj Harper, Department of Family and Protective Services; Lena Roberts, Texas Commission on Environmental Quality
MODERATOR: Christi Brisky, Texas Department of Information Resources

In this panel, representatives of the State Agency Coordinating Committee Records and Information Management Subcommittee (SACCRIM) will explore their experiences supporting records and information management programs during the COVID pandemic and the looming questions inspired by new legislation from the Texas 87th Session. Topics will include successes and challenges in a hybrid on-site/off-site environment, ideas for cross-functional engagement at the beginning of new data and technology projects, and plans for collaboration with the new Data Management Officers.

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EXHIBITOR LISTING

The e-Records 2021 virtual conference thanks those organizations who in the past exhibited or provided special assistance. Check out the Featured Contributors section of this year's conference handout (coming soon) for more information about these organizations.

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EXHIBITOR REGISTRATION

Contributors who exhibited at an e-Records conference between 2015-2019 have received an invitation to participate in the 2021 Former Exhibitor Directory. If you are an eligible past contributor and we did not contact you, please email Joshua Clark at jclark at tsl dot Texas dot gov.

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CONFERENCE CONTACTS

Registration & Attendees: Contact SLRM at 512-463-7610 or rm_trng@tsl.texas.gov

Speakers: Contact Joshua Clark at 512-936-0270 or jclark at tsl.texas.gov

Exhibitor information: Contact Joshua Clark at 512-936-0270 or jclark at tsl.texas.gov

Billing and Invoice: Contact Jansie Martin at 512-463-5512 or ar@tsl.texas.gov


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Page last modified: September 27, 2021