The Legislative appropriation that funds the TexQuest program requires that the Texas State Library and Archives Commission (TSLAC) collect program participation fees from school districts participating in the TexQuest program each State Fiscal Year. The State Fiscal Year (SFY) runs from September 1 through August 31. Therefore, access to TexQuest electronic resources is available on a State Fiscal Year basis.
TexQuest program participation dates are governed by the Legislative appropriation requirements, which means all TexQuest participation dates are for the State Fiscal Year timeframe of September 1 through August 31.
Under the TexQuest program, the participation fee school districts pay each year allows access to all electronic resources provided through the TexQuest program for the corresponding State Fiscal Year. To avoid confusion in the future, TSLAC requests that school districts clarify with their district's administration that they are not paying for direct subscription fees for the TexQuest electronic resources when paying participation fees in the TexQuest program; rather, they are paying participation fees, similar to membership fees.
The K-12 advisory group set the initial annual TexQuest program participation fee for each district at 22 cents per student, based upon district enrollment, with no minimum or maximum. This figure was decided upon in order to reach the $1M target set by the Legislative appropriation that created the program in the 83rd session, based on anticipated participation.
In the 84th Legislative session, the target for program participation fees was raised to $1.2M, which accompanied increased funding from the Legislature for new resources. The SFY 2018 program participation fee will be 25 cents per student – the number required to reach that goal based upon program participation in the spring of 2017.
State Fiscal Year 2018 Invoicing Timeline
May 26, 2017 - Spring TPS report sent to primary district and librarian contacts with the SFY2017 Participation Fee Estimate.
September, 2017 - SFY2018 Invoices sent to primary district contacts, librarian contacts, and accounts payable contacts, due in 60 days.
December, 2017 - Payment reminder emails sent to those districts that have not paid for SFY 2017.
January 3, 2018 - Second payment reminder emials sent to those districts that have not paid for SFY 2017.
January 16, 2018 - Districts that have not paid their participation fee for SFY 2017 will have access to TexQuest turned off.