The Legislative appropriation that funds the TexQuest program requires that the Texas State Library and Archives Commission (TSLAC) collect program participation fees from school districts participating in the TexQuest program each State Fiscal Year. The State Fiscal Year (SFY) runs from September 1 through August 31. Therefore, access to TexQuest electronic resources is available on a State Fiscal Year basis.
TexQuest program participation dates are governed by the Legislative appropriation requirements, which means all TexQuest participation dates are for the State Fiscal Year timeframe of September 1 through August 31.
Under the TexQuest program, the participation fee school districts pay each year allows access to all electronic resources provided through the TexQuest program for the corresponding State Fiscal Year. To avoid confusion in the future, TSLAC requests that school districts clarify with their district's administration that they are not paying for direct subscription fees for the TexQuest electronic resources when paying participation fees in the TexQuest program; rather, they are paying participation fees, similar to membership fees.
The K-12 advisory group set the initial annual TexQuest program participation fee for each district at 22 cents per student, based upon district enrollment, with no minimum or maximum. This figure was decided upon in order to reach the $1M target set by the Legislative appropriation that created the program in the 83rd session, based on anticipated participation.
The target for program participation fees was raised to $1.4M, which accompanied with funding from the Legislature will allow us to maintian the current resources. The SFY 2021 program participation fee will be 29 cents per student – the number required to reach that goal based upon program participation in the spring of 2020.
State Fiscal Year 2021 Invoicing Timeline
May 25, 2020 - Spring TPS report sent to primary district and librarian contacts with the SFY2020 Participation Fee Estimate.
September, 2020 - SFY2021 Invoices sent to primary district contacts, librarian contacts, and accounts payable contacts, due in 60 days.
November, 2020 - Payment reminder emails sent to those districts that have not paid for SFY 2021.
January 11, 2021 - Second payment reminder emials sent to those districts that have not paid for SFY 2021.
February 1, 2021 - Districts that have not paid their participation fee for SFY 2021 will have access to TexQuest turned off.