TexShare Advisory Board Meeting


10:15 AM until 2:00 PM on April 27, 2007


Texas State Library and Archives Commission


1201 Brazos, room 314


Austin, TX

Minutes

1. Minutes from the January 26, 2007 meeting were approved.

2. No public comment.

3. TSLAC Update: Peggy Rudd discussed the prospects for LSTA funding in the upcoming fiscal year. Due to federal budget process, TSLAC will not get the increase in LST funding we planned to get. Consequently, we won’t be able to award TexTreasures grants in FY2008. Ms. Rudd also discussed plans for the Lorenzo de Zavala building renovation.

4. TLA TexShare Riders: Gloria Meraz discussed the progress of legislation related to the State Library.

5. LSTA 5-year Plan: Peggy Rudd reviewed material in packet. She discussed the current plan and the upcoming plan. She requested input from TSAB on how to assess needs, and how to address them at the state level by means of the LSTA plan. The board expressed interest in TSLAC programs that address the needs of all kinds of libraries, and the reinstatement of competitive grants.

6. Expanding Database Cost Sharing: Sue Phillips presented the Task Force on Database Fees’ recommendations for adjusting the floors and ceilings on the fee schedule to collect an additional $80,000 per year in cost share. The task force had not yet developed recommendations for changes in the cost share for medical and joint public/school libraries. The board supports the recommendations that were presented, and directed TSLAC staff to alert the membership so they can budget for an increase in the FY2008 assessment. Formal approval of a revised fee schedule was tabled pending the full set of recommendations, to be presented at the July board meeting.

7. Strategic Partner Reports

A. University of Texas at Austin: Sue Phillips reported on the April meeting of the International Coalition of Library Consortia (ICOLC), highlighting use of open source software for a combined catalog, PINES, in Georgia and new, consortia report formats up for approval by Project COUNTER. Ms. Phillips also reported that several SAGE Publications Packages will be available as a TexSelect option through the TexShare partnership with Amigos Library Services. Maurice Fortin alerted the board to potential impacts on TexShare vendor agreements if Angelo State University is moved from the Texas State System to Texas Tech System.

B. Amigos: Tim Prather reported on the new courier hub in Texarkana, changes to times in some hubs, and a new vendor in Arkansas. The rise in price of gasoline will have an impact on the courier service in FY2008.

C. ESC 20: Susanna Garza reported.

  • ESC-20 presented information at several regional and statewide conferences
  • ESC-20 distributed 700 copies of an “Online Resources Integration Toolkit” to school librarians at the TLA Conference
  • ESC-20 completed a bid process for Digital Knowledge Central (DKC) databases to supplement the K-12 TexShare package
  • Upcoming plans include producing video clips on best practices for integrating database resources into instruction
  • Database training scheduled for the summer

8. Working Group Reports

A. Card Program: No report.

B. Interlibrary Loan/Courier Service: Mark Dolive reported on the NETLS local courier, improved statistics collection, and plans for a 2-day option on courier service. The group is planning for an ILL Workshop in February 2008.

C. Education Services Program: No report.

D. Electronic Information: Kerry Keck reported.


The group met face-to-face on February 26, 2007 and discussed:

  • Core databases with lower-than-average usage. The working group will continue to review these specialized subscriptions to evaluate their cost-benefit on an ongoing basis.
  • NetLibrary e-books weeding project. The draft policy is available, and the subgroup has begun applying the weeding criteria to the collection, targeting June 2007 for completion of this project. (The 183 TexShare libraries that have loaded MARC records for netLibrary will be able to make individual decisions regarding implementing weeding suggestions by removing appropriate records from their OPACs).
  • Identifying additional databases to be added to the TexSelect program. This year we are adding Sage publications, Facts on File, and Encyclopedia Britannica products. The group is also discussing the possibility of adding audio books to TexSelect.

E. Communications: Greg Tramel reported on the success of Communications Working Group program Taking the Cloak of Invisibility off your E-Collections, presented at the Texas Library Association Annual Conference.

F. Library of Texas: Beverley Shirley (for Jeanette Mosey) reported that TSLAC signed a contract with Index Data to upgrade LoT to the newest version of their platform. Along with this upgrade, the interface will get a "face lift" based on usability testing being conducted by Diane Neal from Texas Woman’s University.

G. TexTreasures Grants: No report.

9. Administrative Report: Beverley Shirley reported.

A. TexShare Database Fees: As of April 9, 2007, we have collected $1,515,985 of the TexShare FY07 Database Program Fees. 649 libraries have paid. The Task Force on Database Fees met in conference call February 15 and April 16. A subcommittee of the task force was appointed to review data on medical library enrollment, budgets, and other criteria and present one or more alternatives for a restructured fee system. Task force discussion on fees for joint public-school libraries was pended until we know the results of the legislative session.

B. Outreach: TexShare database usage in public libraries is declining. We are working on outreach through several venues - TLA Conference programs, direct electronic mail of vendor-generated materials, informational packets distributed at system meetings, a University of Texas ischool study of usage patterns, and vendor-provided training. Because the decrease in public library usage corresponds with a period of time during which TSLAC has not offered face-to-face database training, we consider this to be a major factor and hope that training for public libraries can be scheduled soon.





C. TLA: TexShare programs/services were featured in several programs at the Texas Library Association Annual Conference:


· Texas-sized Bytes! Z39.50 and Metasearch/Interoperability Standards


· Texas-sized Collaboration: The TexShare Card and Loan Star Libraries


· TexShare Rx for Robust Health Resources


· What Can the Library of Texas Do for You: Federated Searching and Associated Service Enhancements for TexShare Libraries


· Take the Cloak of Invisibility Off Your E-Collections


· Teaching with TexShare: Teacher-Librarian Collaboration

D. TexShare Annual Report Survey: The results of the TexShare Annual report for FY2005 have been tabulated and illustrate a high level of support for the program. There were also several suggestions for improvement that will be turned over to TexShare working groups to address.

E. TexTreasures Grants: Because of a delay in approving a federal budget, IMLS is still operating off of the previous appropriation level. It appears that we will not be able to reinstate TexTreasures grants in FY08 as previously anticipated.

F. Advisory Board Appointments: The Texas State Library and Archives Commission appoints members to our TexShare Advisory Board. The commission will appoint new members to the board at its August 6, 2007 meeting.

G. THDI Information of Interest: TSLAC submitted an IMLS National Leadership Grant proposal for continuing development of the Texas Heritage Digitization Initiative, requesting $448,858.08 in grant funds, with $473,831.84 provided in cost share by three partners (TSLAC, Amigos Library Services, and the University of North Texas). The abstract reads: "The Texas State Library and Archives Commission, working with the University of North Texas Libraries, Amigos Library Services, and a variety of additional partners and participants, will develop 'Train to Share,' a project of the Texas Heritage Digitization Initiative (THDI). In this three-year demonstration project, THDI will address the need, identified nationally but equally evident at the local level, for quality sharable metadata, metadata produced within specific traditions of practice that can nonetheless be shared seamlessly across communities to provide a rich experience for digital library users."

The THDI Annual meeting was held February 23, 2007 at the University of Houston, with 62 persons in attendance. The theme for the meeting was "Powerful Partnerships," focusing on ways in which institutions can improve their abilities to contribute to and benefit from a variety of partner relationships.

At that meeting, the THDI Steering Committee adopted the THDI Standards, version 1.0 on February 22 (http://www.thdi.org/documents/THDI-standards-20070222.pdf).

Next board meeting will be Sept. 26, 2007.




Present:


TexShare Advisory Board Members:


Nancy Anderson, Howard Payne University


Steve Brown, North Richland Hills Public Library


Cathy Dean, San Antonio Public Library


Doug Ferrier, UT Brownsville/Texas Southmost College


Maurice Fortin, Angelo State University


Larry Justiss, Tom Green County Library System


Candice Scott, Schreiner University


Martha Tandy, Weatherford College




Texas State Library and Archives Commission:


Mike Avila, Library Resource Sharing Division


Sue Bennett, Library Resource Sharing Division


Dave Hardy, Library Resource Sharing Division


Deborah Littrell, Library Development Division


Ann Mason, Library Resource Sharing Division


Peggy Rudd, State Librarian


Ed Seidenberg, Assistant State Librarian


Beverley Shirley, Library Resource Sharing Division




Working Group Chairs/Liaisons:


Mark Dolive, ILL/Courier WG


Kerry Keck, Electronic Information WG


Greg Tramel, Communications WG

Strategic Partners:


Susanna Garza, ESC-20


Sue Phillips, University of Texas at Austin


Tim Prather, Amigos Library Services

Guests:


Gloria Meraz, TLA

Page last modified: January 28, 2011
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