TexShare Advisory Board Meeting
9:00AM until Noon on July 7, 2008 - Hyatt Regency Austin
208 Barton Springs Road - Room: Hill Country A
1. Approval of Minutes From February 29, 2008: The minutes were approved.
2. Public Comment: No public comments at this time.
3. Set Date for Fall Meeting: The next meeting will be in conjunction with the TCAL meeting held in Austin
on Oct. 6 and 7.
4. Recognize Doug Ferrier & Jay Clark: Ms. Rudd presented Doug Ferrier with a certificate of appreciation for his long service on the TexShare Advisory Board, with a special thanks for his years as Chair. Jay Clark was unable to join us, but board member Sheila Ross Henderson will present Jay with his certificate of appreciation for his long-standing liaison with the TexShare Card Program at a library event in the Houston area scheduled for a later date.
5. TSLAC Update: Ms. Rudd reported that progress is continuing on the renovation of the de Zavala building.
TSLAC is asking for additional resources for TexShare in its Legislative Appropriations Request. There is a new head of the budget office, and Rep. Dan Branch is now on the Legislative Budget Board.
6. ILL Study Update: Sue Bennett presented an update of the ILL study.
In FY2007, TSLAC sought a review of the structure and design of Texas statewide Interlibrary Loan services, including an unbiased study of the challenges impacting delivery of ILL service and the costs of addressing these challenges. The ILL Study Implementation Task Force is working on a "plain language" synopsis and SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis of each of the models. The next step in the process is to bring in persons from states or regions that have implemented each of the models under review. Ms. Bennett will also be presenting an update on the ILL study at the fall Public Library System meetings.
7. TExpress Courier Pricing Structure: Judye Glick, Amigos Library Services, presented the FY09 pricing for the courier -- $4,400 for five-day-per-week service, $3,000 for three-day-per-week service, and $2,375 for two-day-per-week service.
8. Statewide Resource Sharing Summit Discussion: Coby Condrey facilitated a discussion of the recommendations from the Statewide Resource Sharing Summit report. The attendees recommended that we start the implementation process by establishing a task force comprised of four representatives from academic institutions (public, private, and community colleges), four representatives from public libraries, four representatives from K-12 libraries, and two representatives from medical libraries (one of these should be from HAM/TMC). The group determined that the task force should be charged with these purposes (in ranked order):
- Develop survey objectives and pursue a partnership with the Texas Library Association to complete a customer-based survey
- Establish the scope of a communication plan
- Explore funding options for new and expanded types of resources
- Research and recommend a program for expanding TexShare membership and/or adding a partnership category of "TexShare affiliates"
- Consider feasibility of biennial meetings
In addition to the work of the task force, the board recommends that TSLAC staff pursue the proposed changes in membership regulation; that the Electronic Information Working Group and the Database Fees Working Group be asked to identify what additional resources need to be added to the database program; that the TSLAC staff work with TexShare working groups to develop outcomes-based assessment for TexShare programs; that TSLAC staff research the status of statewide connectivity to determine if the infrastructure is in place for TexShare core resources to expand to new media formats; and that we share with TSLAC's Library Development Division the need for training in the area of advocacy for local legislative action.
9. Working Group Reports: no oral reports, one written report
Electronic Information Working Group: The EIWG met in Austin on Monday, March 31, 2008. Participants in the TexShare Strategic Planning shared thoughts regarding the outcome of discussions. The group discussed suggestions from the summit for additions to the core databases, recognizing that greater core size would likely require additional legislative appropriations and/or increased membership fees. The group also reviewed the database comments from the 2007 annual report survey.
The working group reviewed a number of suggestions for potential TexSelect, including: Elsevier journals, Reference Universe, Bowker databases, new Facts on File databases and changes to the Ovid offerings. The working group reviewed the status of the NetLibrary weeding project. The subgroup working on developing suggested titles for weeding continues to labor, finding challenges in common approaches to individual segments of the collection listing.
10. Strategic Partner Reports: no oral reports
11. Administrative Report: written report only
- Departing with our thanks. The Texas State Library and Archives Commission would like to express its appreciation to Douglas Ferrier for his service on the board. Mr. Ferrier has served two terms on the board, including four years as board chair. He has seen the consortium through two strategic planning sessions, the development, implementation, and growth of the Library of Texas service; adoption of a new database fee schedule; increasing the number of working groups to include the Communications Working Group, the Library of Texas Working Group, the Database Fees Working Group and the consolidation of the Courier and ILL working groups; the development of a statewide program for digitization; the addition of Texas public school libraries as affiliates with the TexShare program; and the addition of ESC-20 as the third TexShare strategic partner.
- Jay Clark has served TexShare for ten years. As liaison from the TexShare Card Working Group, he helped that program to grow from 125 participating libraries to 547 participating libraries; and from 51,800 circulations to 593,571circulations. Jay is stepping down from his duties concurrent with his retirement from San Jacinto Community College. We wish him a very happy retirement.
- TexShare Database Fees. We have collected $1,579,907 (100%) of the TexShare FY08 Database Program Fees. 672 libraries have paid (99.9%). 103 public libraries used their Loan Star Libraries funds to pay their database fee.
- Legislative Appropriation Request (LAR). The Texas State Library and Archives Commission is preparing its LAR for the SFY2010-SFY2011 biennium. The Legislative Budget Board instructions have directed us to prepare a budget at base and a budget at 90% base. We are allowed to ask for exceptional items to increase funding to selected programs. Impacted TexShare programs will see funding at the following levels (SFY2011 will be budgeted at the same level as SFY2010):
- Databases TexTreasures Courier
SFY2009 5,493,000 95,000 146,700
SFY2010 (base) 5,298,000 100,000 146,700
SFY 2010 (90%) 4,736,000 100,000 146,700
SFY2010 (exceptional) 9,332,579 300,000 406,000
- TexTreasures Grants. 28 proposals were received with a total of $520,755 requested. The working group is recommending five grants for a total of $95,000 be awarded. The group’s recommendations will be taken to the August 4, 2008 commission meeting.
- ILL Study. We have formed an ILL study implementation task force. All current members of the ILL/Courier working group were invited to be part of the task force; some were unable to accept.
- Study of the needs of K-12 Libraries. The Texas State Library and Archives Commission and the Texas Education Agency were directed by the 80th legislature to conduct a study to identify the needs of public school libraries. Agency staff and a steering committee appointed by the agencies conducted a survey of the needs of public school libraries. Most respondents feel that the Texas Education Agency is the agency best suited to address the needs of public school libraries with the exceptions of the areas of collaboration with other libraries and collecting statistical data.
- 2007 TexShare Annual Report. The results of the TexShare Annual Report for FY2007 have been tabulated. 144 academic libraries, 104 public libraries, and 4 libraries of clinical medicine responded. I’d like to highlight the following comments:
From Public Libraries:
- Simply put, we would be unable to offer our patrons a full range of high quality services without TexShare.
- It helps small libraries by providing services they would never be able to give their patrons alone.
- TexShare is a wonderful tool provided to libraries in Texas. It helps rural communities have equal access to information and materials 24/7.
- Overall the program is a wonderful service for our library and has given us excellent service our patron.
From Academic and Libraries of Clinical Medicine:
- We would be lost without the TexShare program.
- Databases are the strongest point and we couldn't do without them and the cooperative buying power of the state project.
- I cannot state how much of an invaluable program TexShare is for our institution.
- The consortium services make it possible for smaller institutions like ours to provide greater access to information than we could as a single institution. Funding for these services should be a priority for the state.
Next board meeting will be Tuesday, Oct. 7, 2008.
TexShare Advisory Board Members:
Evelyn Bonner, Wiley College
Megan Cooper, Leander ISD
Kathy Fair, Kilgore College
Doug Ferrier, UT Brownsville/Texas Southmost College
Joan Heath, Texas State University San Marcos
Kathy Hoffman, MD Anderson Cancer Center
Larry Justiss, Tom Green County Library System
Sheila Ross Henderson, Pasadena Public Library System
Loriene Roy, Univ. of Texas School of Information
Candice Scott, Schreiner University
Texas State Library and Archives Commission:
Sue Bennett, Library Resource Sharing Division
Coby Condrey, Library Resource Sharing Division
Ann Mason, Library Resource Sharing Division
Michael Reagor, Library Resource Sharing Division
Peggy Rudd, Director and Librarian
Beverley Shirley, Library Resource Sharing Division
Working Group Chairs/Liaisons:
Diane Bruxvoort, University of Houston, Card WG
Judye Glick, Amigos Library Services
Sue Phillips, University of Texas at Austin
Elizabeth Puthoff, ICUT
Ramiro Salazar, San Antonio Public Library
Steven Schrom, Texas Legislative Services