TexShare '94-'95

Commercial Indexing Working Group

Wednesday, November 9, 1994 Meeting

Clarion Hotel, Dallas, Texas


Present: Bonnie McNeely, Chair, Virginia Andrews, Nancy Bierschenk, Roberta Pitts, Ellen Safley, Steve Stoan, Rajia Tobia, Karen Wielhorski, Paul Dumont, Anne Highsmith, and Mary Lou Goodyear.

Mary Lou Goodyear, Co-Principal Investigator for TexShare gave an introduction for the Working Group. The TexShare program for this year is defined by a contract between the Texas Higher Education Coordinating Board and the University of Houston and Texas A&M University. The Working Group's mission is to recommend to the TexShare Management Team and the TexShare Advisory Board the type of service which should be provided to the TexShare libraries under the commercial indexing service part of the project. In addition, the Working Group should recommend a charging scheme to be used to distribute TexShare funds and to charge the libraries for the service. The following parameters should be taken into account.

  • The TexShare project is funded by state funds. Therefore, service contracts will be written after a competitive bid process.
  • TexShare funding for this part of the project is budgeted at $214,000. The libraries who receive the service must pay one-forth of the cost of the service. Therefore, a total contract of approximately $285,300 is anticipated. Funds must be expended by August 31, 1995.
  • The Working Group recommendation should be ready for review by mid-January in anticipation of a contract to start during February or early March and to run a full year.

No definition was given of "commercial indexing service" by the Coordinating Board or by the TexShare Management Team; therefore the Working Group may define this service.

In order to assist the Working Group with its deliberations, a Request for Information was sent to several vendors. The responses to this request was sent to the Working Group members before the meeting. Three different types of services were defined:

a) table-of-contents services,
b) multi-disciplinary subject indexing services, and
c) discipline databases.

The Working Group identified and discussed the following options in each category.>Table-of-Contents: Ebsco (93-present, 75% sciences), Faxon Finder (SDI service available), First Search (Contents Alert available for a charge, ILL Link), ISI (tape loading on a host system required), Uncover (Reveal option available).

Multi-disciplinary Databases: Ebsco (if subject indexing, on Open DRANET), IAC (direct to company), Wilson (on OCLC FirstSearch and Texas A&M University system), and UMI (on OCLC FirstSearch).

Discipline Databases (of interest): Academic Index, ABI Inform, ASTI, Business Index, Cinahl, Code of Federal Regulations, Commerce Business Daily, Dissertation Abstracts, ERIC, GPO, Health, Humanities Index, MLA, Medline, NewsBank, Periodical Abstracts, PsychLit, Science Citation Index, SocioFile, WorldCat. Bonnie McNeely presented to the group a count of the databases currently available in TexShare libraries as collected by the Amigos TexShare study.

After this review of possible services the group decided to focus on a general multi-disciplinary database with subject indexing (control vocabulary) and with abstracts if at all possible.

Discipline areas to be covered are: General, Business, Social Sciences, Health, Education and Science/Technology. The Group would also like to explore full text options.

Possible vendors were identified as follows: Database Producers are IAC, Ebsco (if subject indexing available), UMI, and Wilson. Host site vendors include DRA, IAC, OCLC, Texas A&M University, and the University of Texas. (Note: Information gathered after the meeting indicates that University of Texas is not able to become a host site vendor, and RLG was added to the vendor list. The Working Group is still considering Chadwick-Healey as a database producer.)

The Group recommended that the Commerce Business Daily be added to the Federal Register service immediately for the total cost of $1,000. (Note: This has been done after a positive recommendation from the majority of the TexShare Advisory Board.)

Bonnie McNeely, Virginia Andrews, and Ellen Safley agreed to work on a draft of specifications before the December 8th meeting.

The next meeting of the Working Group will be December 7th (9:30 to 6:00) and December 8th (9:00 - 3:00) at the Clarion Hotel in Dallas. The first day will be used for vendor demonstrations, the second day will be used to draft specifications for the service and discuss a charging system. Working Group members are to send to Mary Lou a listing of the elements they wish vendors to cover in their presentation.

Mary Lou Goodyear
Senior Associate Director
Sterling C. Evans Library
Texas A&M University
College Station, TX 77843-5000
(409) 845-8111
fax (409) 845-6238

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