Database Registration
(Texas Librarians Only)

If you are a librarian for a Texas library that meets the eligibility requirements, contact databases@tsl.texas.gov for information on how to register your library and participate in the TexShare Database program.

Facts For Librarian Professionals About Online Databases

Information About Online Databases | Fee Information | Keeping Up With Changes to the Service | The Selection Process | Help With Searches | How to Let Users Know About the Online Resources | K-12 Access | Contact the Texas State Library

1. Information About Online Databases

The TexShare Databases are commercial database subscriptions that are paid for by the Texas State Library and Archives Commission (TSLAC) for use by participating Texas public libraries, Texas State governmental agency libraries, Texas academic libraries, and libraries of clinical medicine.

A long-term fee schedule for TexShare member libraries has been developed. Libraries were invoiced in a TexShare Database Program membership fee in August to help pay for databases for the period of July 1 through June 30, based on long-term fee schedules.

We invite you to review and comment on the fee schedule. View the Fee Schedule for Academic Libraries and Fee Schedule for Public Libraries.

TexShare enables all participating libraries to offer a broad range of databases in order to serve the information needs of their constituents. The following illustrates just some of what you will find in the TexShare Databases:

  • Full-text articles from popular periodicals
  • Medical resources and health information
  • E-books and academic reference materials
  • Newspapers and magazines from around the world
  • Research on public and private companies, here and abroad
  • Genealogy resources
  • Hundreds of popular periodicals, including Business Week, Rolling Stone, and Smithsonian

2. Is there a charge?

Due to budgetary issues, fees to registered TexShare member libraries are currently being collected. These annual program participation fees will help pay for database access for the current fiscal year.

3. How does my library register and get into the databases?

If you are a librarian for a Texas library that meets the eligibility requirements, contact databases@tsl.texas.gov for information on how to register your library participate in the TexShare Database program.

3a. Can my library provide TexShare Database access to our patrons from their homes?

Yes. If your library has been provided with a TexShare login and password, you may share those credentials with your card-holding patrons. Please note that you must NOT publish the TexShare login and password on your library's website; or on any library blog, listserv, or forum.

Alternatively, you can use your library automation system's Remote Patron Authentication (RPA) module to authenticate patrons into a proxy server or to non-public database menu page.

Send an e-mail to databases@tsl.texas.gov for additional information.

3b. How do I track my library's usage of the databases?

Libraries which provide access to the TexShare Databases through a portal hosted on their own website OR through the Library of Texas can track their database usage through the individual database vendor sites. For complete instructions, send a request to: databases@tsl.texas.gov

Please note that libraries which provide Database access through the State Library's 'generic' public library portal cannot track usage statistics.

4. How do I keep up with changes to the service?

To keep abreast of changes to the program, check the TexShare Web site. Subscribing to one of the TexShare mailing lists is another option. Or send an e-mail to texshare@tsl.texas.gov with a request to be signed up for the mailing list.

5. How are databases selected?

The TexShare Electronic Information Working Group (EIWG), in consultation with TexShare member libraries, selects the suite of TexShare databases. This stellar group of librarians includes representatives from all types of TexShare member libraries (4-year academic, community college, medical and public). TexShare member libraries are surveyed regularly to establish priorities for future purchases. The EIWG recommends databases purchases to the Texas State Library and Archives Commission.

Libraries can participate in the database selection by:

  • sending comments and recommendations to the EIWG
  • sending recommendations about databases to TexShare staff (all comments are forwarded to the EIWG)
  • filling out and sending back databases surveys
  • sending comments throughout the statewide database trial period

6. How do I get help with searches on the databases?

  • Use the help screens contained in the databases themselves. Each tip guide is provided by the vendor for that particular database. Take advantage of these helpful guides.
  • Check the Library Development and Networking training Web page for training opportunities and continuing education workshops.
  • You may contact staff by e-mail or telephone 512-463-5465 or toll free 800-252-9386.

7. How do I let my users know about the database resources available to them?

It is important to identify the TexShare databases in order to increase name recognition and to gather support for continued funding. The Texas State Library provides a page of outreach materials to help libraries spread the word about TexShare. Library Instruction Materials are also available to give to patrons.


8. Are K-12 students allowed to access the TexShare Databases?

K-12 students are encouraged to access the TexShare Databases through their public libraries and may be given a password or other method to access them from their homes. Some of the databases that contain scholarly and medical journals may be a little advanced for young children, but many of the databases will have relevant information. Also, many databases in TexShare are of great benefit to K-12 student research and homework help, such as MasterFILE Premier, Literature Research Center, and many others.

Senate Bill 483 gives the Texas State Library and Archives Commission (TSLAC) the authority to negotiate group purchasing agreements on behalf of K-12 public school libraries. The bill does not make public school libraries eligible for TexShare membership. More information about K12 Database program maybe found at the K-12 section of the TexShare Web site.

10. How do I contact the Texas State Library?

Contact the Library Resource Sharing Division:

  • By e-mail
  • By telephone: 512-463-5465 or toll free 800-252-9386.
  • By FAX: (512) 936-2306
Page last modified: September 30, 2011
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