TexShare Database Cost Sharing Working Group
March 10, 2011


In-person attendees:  John Pecoraro, Ann Mason, Paivi Rentz, Martha Rinn, Antonella Ward, Beverley Shirley (guest)

On-phone attendees: Meller Langford, Mary Merrell-Cohn, Laurie Thompson, Joshua Wallace


1.    Introductions.

2.    Explanation of database budget situation. Beverley Shirley explained that there is a proposal before the Legislature to restore $2.5 million for TexShare databases. With this funding and money in our reserve account at Amigos Library Services, TexShare database content will be fairly secure through FY2012. However, unless more is collected in cost share, we will see a significant loss of content beginning FY2013. 

At the last meeting, the working group recommended a 30% increase in cost share to more securely assure continued access to electronic content. Staff have completed some additional calculations and recommend that the we actually increase the amount by 33-35% as a contingency against libraries that might drop out of the program when faced with the increase in their fee assessments.

3.    Explanation of current database fee formulas. Ann mason explained the current formula: The total $1.58 million that needs to be collected was split into 75% academic libraries and 25% public libraries based on database usage. The formula for the fee is a weighted combination of 30% undergraduate FTE's and 70% information resources expenditures for academic libraries, and 30% population served and 70% collection expenditures for public libraries. Several ceilings and floors were added for the academic libraries and one ceiling and floor was added for the public libraries.

4.    Look at the fee increase projections

5.    Discuss alternatives. The group discussed keeping the increase at 30%, increasing to 33%, and increasing to 35%. Members of the group reviewed the potential impact on all constituencies (academic, public, medical). They also reviewed the formula itself. The working group reached a consensus to recommend a 35% increase in the amount to be collected in order to keep the maximum amount of electronic content intact. All ceilings and floors should be raised by 35% and the formula applied as it is set up.

6.    Brainstorm suggestions about finding local funding to support the increase in fees. The group brainstormed the following suggestions to help local libraries support the increase they will see in their fee amounts.

a.    Genealogy societies

b.    Workforce development resources

c.    Local chamber of commerce – fundraisers

d.    Leadership institute projects

e.    Scout projects

f.     Reading clubs

g.    Civic groups -- Lions Club, Rotary Club, Women’s club

h.    Friends group

i.      Grant sources for collection development  - ex: Tocker, Texas Book Festival

j.      Ask end users for help

k.    Bake sales

l.      Used book sales

m.  Adopt-a-Texas Library program

n.    Adopt-a-Database program

o.    Corporate sponsors with branding

Page last modified: September 6, 2011