Database Cost Sharing Working Group Meeting - Conference Call
February 21, 2012

Texas State Library and Archives Commission (TSLAC)
1201 Brazos, Austin, Texas 78701

Minutes

Attending: Paivi Rentz (Chair), Cynthia Blatherwick, James Karney, Mark McCallom, Laurie Thompson, Joshua Wallace, Antonella Ward, Beverley Shirley (TSLAC)

Welcome & Introductions. Paivi Rentz welcomed the working group; members introduced themselves.

Review History of TexShare cost share & current fee formula. Beverley Shirley reviewed the history of how the fee formula was developed and what the current formula is. The most recent increase in fees was an overall 35% increase, but in actuality libraries experience a widely disparate set of changes, with some libraries seeing a decrease in their fee amount and others having increases of greater than 100%.

Discuss fee assessments, possible causes for inequities in amount of increase, possible solutions

Possible reasons for inequities: Inequities are possibly because of the dramatic changes libraries have experienced in funding levels. Because the formula is based on population served (undergraduate fte for academic libraries) and information resources budget, comparative changes in either of these elements will cause shifting of cost share.  A contributing factor is the use of “floors” and “ceilings” applied to the cost share amounts.  The “floors” and “ceilings” were adjusted an exact 35%. That means that we see both the deepest decreases and highest increases (in terms of per cent change) in the middle group.

Possible solutions discussed:

Instead of basing cost share on the most recent statistics, use statistics from multiple years (e.g. a 3-year avg)

Increase the ceilings

Next Steps. TSLAC staff will run spreadsheets showing what TexShare fees would have been using:

  1. An average of the past 2 years of library statistics
  2. An average of the past 3 years of library statistics
  3. Raising the ceilings 2%
  4. Raising the ceilings 5%
  5. A combination of #1 and #3
  6. A combination of #1 and #4
  7. A combination of #2 and #3
  8. A combination of #2 and #4

After reviewing these spreadsheets, the working group will hold another conference call to discuss.

Page last modified: May 1, 2012
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