Database Cost Sharing Working Group Meeting - Conference Call
April 10, 2012

Texas State Library and Archives Commission (TSLAC)
1201 Brazos, Austin, Texas 78701


Attending: Paivi Rentz (Chair), Cynthia Blatherwick, James Karney, Mark McCallom, Mary Merrell, Laurie Thompson, Joshua Wallace, Antonella Ward, Beverley Shirley (TSLAC)

Review Purposes of Formula Review. The working group has been reviewing the TexShare database cost sharing formula because the most recent increase resulted in very disparate changes in the fee assessments to individual libraries. The group will determine if there is a way to even out the impact of price increases while continuing to be responsive to changes in a library’s economic situation.

Look at impact of ceiling increases, averaging increases, combinations. The group reviewed spreadsheets reflecting eight different scenarios for fee increases:

  1. An average of the past 2 years of library statistics
  2. An average of the past 3 years of library statistics
  3. Raising the ceilings 2%
  4. Raising the ceilings 5%
  5. A combination of #1 and #3
  6. A combination of #1 and #4
  7. A combination of #2 and #3
  8. A combination of #2 and #4

Group members observed that the scenario that seems to come closest to accomplishing the goal for academic libraries is #3 or #4 – raising the ceilings. (Averaging over several years resulted in higher fees for a number of libraries, but did not seem to even out the amounts of change.) The scenario that seems to have the most impact for public libraries is # 2.  The group agreed that we should avoid the complexity of putting different scenarios in play for different types of audience.

The group decided to consider an annual cap on the amount any individual library’s fees will increase in any given year. In that way, increases can be spread out over multiple years.

Reach Consensus Group consensus was that the approach that appears to take us closest to our goal is to raise the ceilings.  They would like to consider a combination of raising ceilings and putting a 60% cap on increases.

Next Steps.TSLAC staff will provide spreadsheets that show what the fee schedule would have looked like if the ceilings had been 3% higher and a 60% cap had been placed on increases.

Page last modified: May 1, 2012