Minutes, ILL Working Group, April 26, 2007
Present: Members present: Mark Dolive, Jerry McCulley (NETLS), Mary McQueen, Lynn Thompson, Linda Cavanaugh, Sue Bennett, Ann Mason, Catherine Hamer, Tim Prather, Lori Williamson, Janet Burk, Christie Ferguson
NETLS
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Mostly small libraries
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Collection of expensive performance rights videos
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Web-based booking system, can book a video about 12 months in advance
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Didn’t choose TexShare courier because smaller libraries could not afford the service
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Using Star Fleet(?) for 2 day/week service
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Need something other than 5 day/week service, trying to hang on to as many members as can
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Media collection and ILL have taken off
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How do they discover what other libraries have?
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Probably Library of Texas?
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14 libraries with same ILS, will soon be able to search each other’s catalog
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[Possible effect of postal rate changes…]
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Statistics
Courier statistics
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Good returns, a few have not turned in their stats
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Southwestern University – Catherine
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Texas Southern – Won’t contact now
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UT San Antonio – Catherine
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Castroville – Won’t contact yet
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Mares Memorial – Jeff
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San Juan Public – Lynn
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Hidalgo Public – Lynn
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Burleson Public - Mary
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Why statistics?
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Need to show cost avoidance to the state
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Annual report survey – customer satisfaction
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Comments received (see handout)
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TAMU (Lan Yang) is doing a turnaround time study in order to meet GWLA standards – Catherine will ask if she will share the results with the Working Group
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Problems with local drivers need to be reported to the AMIGOS help desk
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Misdirected packages – forward or send it back?
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Call AMIGOS if the package was delivered incorrectly by the courier, and forward to the correct library
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Call the sending library if they mislabeled the package, and forward to the correct library
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Ann will send this information via email to the list and the Working Group will add it to the top of the TexShare site list.
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NETLS uses a 4 digit system to differentiate from TexShare numbering
ILL Comments in Annual Report Survey
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Sent to directors. Academic libraries are required to complete, public libraries are not required to but still receive the survey
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ILL protocols were last reviewed one year ago
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How do libraries use Library of Texas
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Free Odyssey available for small libraries
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UT Austin is sending Odyssey brochure to those libraries that require email, mail, fax
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Good topic for next ILL Workshop
Pre-planning for next ILL Workshop (Spring 2008)
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Events to avoid
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TLA
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Spring break
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Late semester
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Decision – try for February 28-29, 2008
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2nd choice – February 14-15, 2008
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Places – preferences from survey
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1. Austin (was difficult to find a location)
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2. San Antonio
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Decision – try for Austin
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Program ideas
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Free Odyssey
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OCLC pilot project in Montana
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– NetFlix model (direct to user, packaging for returning to the library)
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Open WorldCat / WorldCat local
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Alternative ILL models
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ILL and collection development
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Library of Texas revisited
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Breakout sessions?
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Cost of space is an issue
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Within the same room?
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Table topics, but some saw as not effective
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Keeping OCLC holdings updated
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ILL practices for distance ed. for academic libraries, impact on public libraries (panel?)
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Changes to copyright law (ALA position paper was distributed at Midwinter)
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Keynote discussion – deodorant required
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Courier basics
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Google books
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Lee Hilyer
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Registration fee
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2006 $65, out-of-state $75
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Determine after get hotel rates, etc.
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Sponsors/vendors used by other meetings
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Vendors – difficult because of state contract requirements
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Sponsors – something to look into
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Talk to foundation to see if they would sponsor small library costs
Membership
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Discussion of those who are going off in August
Next Meeting
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Possibly the day prior to the fall board meeting (probably late September or early October)
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