Mobile Solutions for TexShare Member Libraries

Round 1 Funding (January 2013 – August 2013 with subscriptions through August 2014) *

* For information on SFY2014 opportunities, please go to the Mobile Solutions Round 2 website

Getting your subsidy | Federal Requirements | Project Report | Questions

Completing your Mobile Projects

Getting your Subsidy

Congratulations on initiating a mobile project for your library. If you were approved for Round One Funds (List of Round One libraries below), be sure you’ve completed the paperwork required to claim your subsidy.

The following are required before payment can be issued:

Project summary form. This provides us with a detailed budget and timeline. We need this to check that all of your expenses are eligible.

Request for fund release form & vendor invoice. Submit a Request for fund release form along with your vendor invoice in order to request your subsidy. We pay the subsidy to you so that you can pay your vendor. Please note that equipment costing $5,000 or more per unit requires approval from IMLS before purchase. All fund requests must be received by TSLAC by October 14, 2013.

Subscription funding letter. Completing the form on the subscription funding letter lets us know if you have any FY2014 subscription costs and assures that we have funding set aside to meet these costs.

Subscription funds request & vendor invoice. When you have an invoice for your FY2014 subscription costs, submit that invoice with the subscription funds request form. We will send payment to you after September 1, 2013 so that you can pay your vendor. All Subscription funds requests must be received by TSLAC by October 14, 2013.

Federal Requirements

Because you will receive federal funds for the service, you need to be sure to meet federal requirements:

  • In addition to any local terms and conditions in your vendor contract(s), federal terms and conditions must also be included. The vendors on the Vendor Comparison List are aware of this requirement.
  • Federal accessibility requirements must be met. The vendors on the Vendor Comparison List are aware of this requirement and have provided TSLAC with a Voluntary Product Accessibility Template (VPAT), against which TSLAC has performed testing. This testing indicates that the vendor has accessible products available, but you should still include accessibility in your contracts and assure that the product developed for you has been tested for accessibility prior to accepting it.

    If you select a vendor that is not on the chart, this federal requirement can be met by requiring your vendor to submit a Voluntary Product Accessibility (VPAT) template to TSLAC so that TSLAC can test the accessibility of their products.

  • IMLS must be acknowledged as a source of funding for your project. Due to the nature of this project, we recommend a short acknowledgement:

    For websites & apps: This project is made possible by a grant from the U.S. Institute of Museum and Library Services.

    For publicity: Funded by the U.S. Institute of Museum and Library Services through a grant to the Texas State Library and Archives Commission.

  • A completed CIPA form is required for purchase of equipment, such as tablets, that will access the Internet.
  • Equipment costing over $5,000 per unit requires prior approval from IMLS. Contact us so that we can submit a request for prior approval.

Project Report

At the conclusion of the project, you must submit a brief project report that includes:

  • Usage data from your project (if available).
  • A description and link (if applicable) to the final product or service that was funded
  • A description of successes or challenges you faced during the project
  • Anecdotes related to the usefulness of the project to your patrons.



Page last modified: August 14, 2013
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