Mobile Solutions
Round 2 Funding Now Available for TexShare Member Libraries (for projects starting September, 2013)*

*Intent forms due date extended to December 1, 2013

Applying for Funding | Timeline | Making a Case for Your Mobile Project | About the Program | Questions


Summary:

Project Goal: To ensure that member libraries have a mobile presence useful to, and used by, their customers.

Applications are now open for SFY2014, Round 2 subsidies. Intent forms due date has been extended to December 1, 2013.  Projects will be accepted on a "first come, first funded" basis.

If you want a “Do It Yourself” Mobile solution, please go to the information on free training on mobile solutions.

If you need information on completing your Round 1 Mobile Solutions project, please visit the Round 1 page.


Funding for Round 2 Mobile Solutions

Purpose of Funding Program: The Texas State Library and Archives Commission will support Texas libraries or library consortia interested in building or expanding their mobile presence through mobile accessible library catalogs, mobile accessible library web sites, and/or mobile apps. This can include design changes to existing site/catalogs or complete alternatives specifically made for the mobile environment.

Applying for funds:

Step 1: Qualifying libraries must submit an Intent form on or before December 1, 2013. TSLAC will fund as many qualifying applications as funding permits on a “first-come-first-funded” basis.

Step 2: All libraries that are awarded funding must complete a brief Round 2 Project Summary on or before August 31, 2013.  (Libraries may request an extension.)

Requesting funds:

Required documentation for claiming your subsidy:

  1. An invoice from your vendor indicating that the contracted work has been completed.
  2. A Round 2 Request for Fund Release Form

We will only provide funds upon submission of an invoice from your vendor (as applicable) indicating that the contracted work has been completed. Federal Requirements: (a) Equipment costing $5,000 or more per unit requires approval from IMLS before purchase. (b) You must submit a CIPA form if you are purchasing equipment, such as tablets, that will access the Internet All fund requests must be received by TSLAC by October 14, 2014.

Qualifications: All full members of TexShare qualify to participate in this program.

Federal Requirements: Because you will receive federal funds for the service, you need to be sure to meet federal requirements:

  1. In addition to any local terms and conditions in your vendor contract(s), federal terms and conditions must also be included. The vendors on the vendor comparison list are aware of this requirement.
     
  2. Federal accessibility requirements must be met. The vendors on the vendor comparison list are aware of this requirement and have provided TSLAC with a Voluntary Product Accessibility Template (VPAT), against which TSLAC has performed testing. This testing indicates that the vendor has accessible products available, but you should still include accessibility in your contracts and assure that the product developed for you has been tested for accessibility prior to accepting it.
     
  3. If you select a vendor that is not on the chart, this federal requirement can be met by requiring your vendor to submit a Voluntary Product Accessibility Template (VPAT) to TSLAC so that TSLAC can test the accessibility of their products. Several vendors that are not on the vendor chart have already passed the VPAT test, so be sure to ask us if your vendor has already been tested for accessibility. TSLAC also provides an explanation of VPAT that may be helpful to your vendor.
     
  4. IMLS must be acknowledged as a source of funding for your project. Due to the nature of this project, we recommend a short acknowledgement: For websites & apps: This project is made possible by a grant from the U.S. Institute of Museum and Library Services. For publicity: Funded by the U.S. Institute of Museum and Library Services through a grant to the Texas State Library and Archives Commission.
     
  5. A completed CIPA form is required for purchase of equipment, such as tablets, that will access the Internet.

Eligible Expenses:

All items purchased must be delivered by August 31, 2014 in order to qualify for a subsidy. All development work must be completed and delivered by August 31, 2014 in order to qualify for a subsidy. Subscriptions may be subsidized through September 30, 2014.

The following vendor–contracted items and services are eligible for subsidies. Additional items or activities may qualify for funding. Libraries wishing to apply funds to items or activities not on the list must contact TSLAC (texshare@tsl.texas.gov) for pre-approval. If you are interested in a do-it-yourself solution, please refer to our training opportunities page.

  1. Purchase of a mobile accessible module for library catalog (ILS).
  2. Development of a mobile accessible module for library catalog (ILS).
  3. Enhancement or upgrade of current mobile accessible module for library catalog (ILS).
  4. Purchase or development of add-on modules to integrate with the existing mobile accessible library catalog (ILS).
  5. Development of a mobile accessible library website.
  6. Enhancement or upgrade of current mobile accessible library website
  7. Purchase or development of add-on modules to integrate with the existing mobile accessible library website.
  8. Purchase and customization of a library mobile app.*
  9. Development of a library mobile app*
  10. Purchase or development of add-on modules to integrate with the existing library mobile app.*
  11. Up to one year subscription or license for remote-hosting of mobile accessible library website, library mobile app, or integrated mobile feature. For full 12-month funding, subscription must start by October 1, 2013.
  12. Up to one year subscription or license for maintenance of mobile accessible library website, library mobile app, or integrated mobile feature. For full 12-month funding, subscription must start by October 1, 2013.

* “Library mobile app” refers to an app that addresses a broad scope of library services, NOT a single vendor product or products. Apps are expected to address iOS and/or Android and/or Blackberry environments and be available through app stores.

Non-Eligible Expenses: Library staff expenses (e.g. salaries and fringes), as well as indirect costs, are not eligible for subsidy.

Amount of funds available:

Academic Libraries FY2014
(9/1/2013 –  9/30/2014)
FTE Maximum Subsidy Amount
< 7,000 $6,000
7,000 - 19,999 $11,000
20,000 + $15,000
   
Public Libraries FY2014
(9/1/2013 – 9/30/2014)
Population Served Maximum Subsidy Amount
<25,000 $3,000
25,000-49,999 $7,000
50,000  - 249,999 $10,000
250,000 + $15,000

Choosing a vendor: Please refer to the Vendor Comparison List and Questions to Ask a Potential Vendor (PDF), taken from the “Making a Choice: Mobile Solutions for your Library” webinar for questions that you should consider when selecting a vendor. TSLAC issued an RFQ (Request for Qualifications), soliciting and receiving information from a number of vendors providing mobile accessible library solutions. The responses received by TSLAC are included in the comparison list. Inclusion on the list indicates that the vendor has had experience providing mobile solutions to libraries, but does not serve as a recommendation. Also reflected in the list is the amount of discount that the vendor will provide to libraries participating in this program. Be sure to let vendors know you are participating in this program and ask for the discount. The list is NOT exhaustive, and we have a couple major vendors that we hope to add to the list once they have submitted all of the required information.

All vendors on the list have provided TSLAC with a Voluntary Product Accessibility Template (VPAT), against which TSLAC has performed testing. This testing indicates that the vendor has accessible products available, but you should still include accessibility in your contracts and assure that the product developed for you has been tested for accessibility prior to accepting it. Libraries should use the list as a tool to assist them in selecting an appropriate vendor.

Libraries may submit a plan that includes a vendor that is not on the list. Once a vendor has been selected or the project finalized, libraries must submit a Round 2 mobile project summary. Libraries that plan to work with a vendor not on the list must describe that vendor’s qualifications.


Round 2 Timeline

June 24, 2013: Library Intent forms available on TSLAC website

December 1, 2013: Last day to submit an Intent form

August 31, 2013: Last date to submit a Round 2 Project Summary Form (may request an extension)

October 1, 2013: If project includes a subscription, latest start date for full 12-month funding

September 30, 2014: Projects completed; All items must be delivered; Subscription funding concludes

Fall 2014: Project reports due


Making a Case for Your Mobile Project

There are many resources available to help you make your case for going mobile. Data can be gathered from Pew reports, Our Mobile Planet, Horizon Reports, Mobile Future in Focus, and many other research studies. Our presenter, Tine Walczyk, has gathered information from several of these resources in the webinar “Making a Choice: Mobile Solutions for your Library” (archive available). If you’d like to explore some resources on your own, here are some places to start:


About the program

Goal:

To ensure that member libraries have a mobile presence useful to, and used by, their customers.

Objectives:

  • Libraries select the mobile strategy best suited to their communities and situations
  • 10% of eligible libraries develop or upgrade their mobile presence in the first year of the project (by August 31, 2013)
  • An additional 20% of eligible libraries develop or upgrade mobile presence in the second year of the project
  • 80% of the libraries that develop a mobile presence as a result of this project sustain it for at least two years.
  • Libraries see increasing usage of their mobile presence as a result of the project
  • Patron feedback on the libraries’ mobile presence is 90% positive.
  • Libraries that choose to manage their own mobile presence will have educational opportunities to meet their needs.

Background

In December, 2012, TSLAC completed a brief survey of TexShare member libraries to determine the current status of Texas libraries with regards to mobile technologies and to measure interest in a library mobile technologies project. 347 libraries responded. Of those 134 (39%) have a mobile-friendly catalog, 129 (37%) have a mobile-friendly web site, and 42 (12%) have a mobile app. 277 libraries (80%) indicated interest in a project that would support them in implementing or enhancing their mobile presence.

The complete survey report is available.

Our Advisory Panel

Many thanks to our Mobile Technologies Task Force:

Lisa Ancelet; Head, Reference Services Department; Texas State University – San Marcos

Laura Baker; Digital Research and Scholarship Librarian; Abilene Christian University

Carrie Gits; Head Librarian, Associate Professor; Austin Community College

Kjerstine Nielsen; E-Services & Materials Administrator; Dallas Public Library

Michele Quinn; IT Systems / Webmaster; Rosenberg Library (Galveston)


Questions?

Contact texshare@tsl.texas.gov
            1-800-252-9386

Page last modified: November 27, 2013
Top of Page