Forms to submit the recertification:

• Blank form SLR 105C - for approval of schedule recertifications and amendments.
  • Instructions for SLR 105c (Word)
• Blank form SLR 105 (Excel) - for complete recertifications of a schedule.
  • Instructions for SLR 105 (Word)

Forms to submit for amendments:

• Blank form SLR 122 (Excel) - for amendments to an approved schedule.
  • Instructions for SLR 122 (Word)

Resources you will need:

For State Agencies and Universities:

• Recertification Checklist (Word) – Action items to complete for a successful recertification.
• A copy of your current approved records retention schedule – During the recertification, agencies must review their entire schedule, and implement any necessary updates.
• Texas State Records Retention Schedule, Revised 5th Edition (RRS) – Agencies must ensure that all retention periods meet the mandatory minimums set forth in the most current edition of the RRS.
• The RRS Common Series Checklist template (Excel) – Lists series common to state agencies and public universities.
• Gimmal Field Character Limits (Word) – Review character limits for each SLR 105 field to ensure a seamless import into Gimmal. 

Additional information on what records the State Archives determines to be archival and other frequently asked questions can be found on the State Archives FAQs for State Agencies web page.

Additional Resources for Universities:

• Texas State University Records Retention Schedule, 2nd Edition (URRS) – Universities must ensure that all retention periods meet the mandatory minimums set forth in the most current edition of the URRS.
• The URRS Common Series Checklist template (Excel) – Lists the series common to universities and institutions of higher education with conditional formatting to connect interrelated series.

Supplemental Materials

• Webinar: Recertification 101 - This 22 minute video will guide you through the recertification process.
• Blog article: How Do I Recertify My State Agency Retention Schedule?
• Blog article: Getting the Most Out of Your State Agency Retention Schedule—Part I: Structure
• Blog article: Getting the Most Out of Your State Records Retention Schedule—Part II: AINs
• Blog article: Getting the Most Out of Your State Records Retention Schedule—Part III: RSINs

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Laws and Rules

State Records Management Laws (summarized in State Agency Bulletin 4) require state agencies to develop records retention schedules. Texas state agencies are required to submit their retention schedules to TSLAC on a timetable established by administrative rule. 

The administrative rules governing retention scheduling are established in 13 TAC §6.1 - §6.10 (summarized in State Agency Bulletin 3). If a record series does not appear on a certified records retention schedule, it may not be destroyed without obtaining special permission of TSLAC's executive director.

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