Texas State Library and Archives Commission Agenda

August 7, 2017 – 8:30 a.m.

Lorenzo de Zavala State Archives and Library Building
1201 Brazos Street, Austin, Texas

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items.

The commission may go into executive session on any agenda item, as authorized by the Open Meetings Act, Gov't Code Chapter 551.


  1. Welcome, introductions, and general announcements.

  2. Approve minutes of June 5 commission meeting.

  3. Public Comment.

  4. Conflict of interest disclosures.

  5. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammar, or other revisions.

  6. Discussion of commission meeting dates for FY 2018.

  7. Review and approve the internal audit on TAC 202 compliance.

  8. Review and approve the internal audit on Sam Houston Research Center (Facilities Security & Cash Handling)

  9. Report on current status and future plans for renovation and repair work at the Sam Houston Regional Library and Research Center.

  10. Review and approve the following contracts greater than $100,000, contract renewals, and amendments:

    Adam Matthew, $7,876; Alliance Work Partners, $6,000; Amigos, two contracts in the following amounts: $3,535, and not to exceed $138,833; [Broadband contractor], not to exceed $500,000; Catapult, $49,915; Department of Information Resources, $505,302; Enfold, $85,885; ESC 20, $273,181.75; Exhibits Concepts, Inc., not to exceed $75,000; Gale Cengage Learning, $437,750;Index Data, $10,000; OCLC, $4,314,928.61; Precision Micrographics, $25,000; Preservica, $37,747.50; Proquest, four contracts in the following amounts: $372,961.40, 15,525, $4,174, $9,750; Rupert & Associates, 10,000; Spacesaver systems, $65,995; Texas Facilities Commission, $375,000; Texas State Library and Archives Commission, $140,000; TIBH or subsequent vendor, $25,000; WT Cox Information Services, Inc, $5,000. 

  11. Report on status of Sunset Review.

  12. Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Resources Technologies, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book). Also includes key meetings and activities, Friends of Libraries & Archives of Texas, and the status of other new or ongoing issues.

  13. Authorization to propose amended rule 13 TAC §7.125(a)(6), regarding local government records retention schedule SD (Records of public school districts).

  14. Authorization to adopt repeal and replacement of 13 TAC §6.91-6.97, regarding State Electronic Records Rules.

  15. Approval of TexShare Advisory Board appointments.

  16. Approval of Library Systems Act Advisory Board appointments.

  17. Approval of annual FY 2018 competitive grant awards:

    a. Special Projects Grants
    b. Cooperation Grants
    c. Texas Reads Grants
    d. TexTreasures Grants
    e. Impact Grants

  18. Report on agency financial information.

  19. Executive Session under the Open Meetings Act, Texas Government Code, Chapter 551, including but not limited to §551.071(1)(A), for consultation with legal counsel to discuss pending or contemplated administrative actions and pending or contemplated litigation including the Ambonare contract, Tex. Gov’t Code, Ch. 2260 claim.


Meeting Accessibility: Under the Americans with Disabilities Act, the Library and Archives Commission, upon request, will provide auxiliary aids and services. Those requesting auxiliary aids or services should notify Tracy Lash at the Library and Archives Commission, 1201 Brazos St., Austin, TX 78701, (512) 463-5460, tlash@tsl.texas.gov, or RELAY Texas (TTY: 7-1-1), as far in advance of the meeting as possible.

Page last modified: August 2, 2017